Business Manager

2 weeks ago

Edmonton, Canada Government of Alberta Full time

**Job Information**:
Job Requisition ID: 44359

Ministry: Jobs, Economy, and Trade

Location: Edmonton, AB

Full or Part-Time: Full-Time

Hours of Work: 36.25 hours per week

Regular/Temporary: Regular

Scope: Open Competition

Closing Date: July 11, 2023

Classification: Administrative Support 6 (016ASA)

**About Us**:
Each day in Alberta, more than two million people go to work and fuel Alberta’s economic engine. The Ministry of Jobs, Economy and Trade supports regional and provincial economic development, attracts skilled workers and promotes safe, fair and healthy workplaces.

For more information on the work of Occupational Health and Safety Program Delivery, please go to

**Role**:
Reporting directly to the Director, Occupational Health and Safety (OHS) Inspections North, this position supervises six administrative staff and provides support to 78 positions in the north region.

The Business Manager co-ordinates and provides direction pertaining to administrative policies and programs, payroll, human resources issues, personnel documentation, action requests, FOIP requests and records management. They are also responsible for all items relating to finance including preparation of yearly budget and monthly forecast variance reporting, invoicing, expense accounts, EPS, and procurement cards. This position also ensures all administrative support functions are performed in a timely manner ensuring achievement of the goals and objectives outlined in the OHS Business Plan. They are also responsible for the supervision, development, mentorship and growth of administrative staff.

The Business Manager must be able to establish and maintain strong effective working relationships with all staff and must have excellent verbal and written communication skills to be able to communicate effectively with staff and clients.

**Role Continued..**:
Responsibilities include:

- Human resources administration - staffing requests, new staff onboarding, review of monthly time sheets for accuracy, preparation of monthly attendance reports, primary personnel contact, works with health and safety coordinator to ensure health and safety requirements are met, etc.
- Administrative Assistant to the director
- Administrative support to OHS Inspections North - including supervision of administrative staff
- Providing interpretation and advice to staff in relation to administrative and operational policies, directives, and procedures, including developing and guiding the implementation of standard administrative processes.
- Financial management:

- Prepares budget forecast for fiscal year, monitoring of budget cash flows, review and validate 1GX reports, and oversight of the review of Electronic Payment System payments and informs Regional Financial Services of any variances on invoices.
- Applies accounting experience and judgement to review expenditures within established delegated authority levels to ensure that appropriate practices are applied in the areas of invoice and expense claim processing,
- Fleet vehicle management:

- Working with the admin team across the OHS Program Delivery branch, manage the fleet vehicles, including monitoring service requirements, vehicle usage, and ensuring required supplies for fleet operation are ordered.
- Will also be involved in tasks associated with procurement, FOIP, facilities, records management and inventory/surplus management.

**Qualifications**:
Two-year diploma in a related field (such as but not limited to: finance, business administration, office administration) plus a minimum of three years related experience with office or business administration and/or other financial systems is required.

**Equivalency**: Directly related experience or education considered on the basis of: one year of experience for one year of education or one year of education for one year of experience.

**Assets**:

- Requires a high level of co-ordination and organizational skills and the ability to discuss, integrate, communicate and resolve problems
- Able to deal with conflict and sensitive issues pertaining to staff and other external departments
- Must have the knowledge to work extensively with financial reports and interpret budget and expenditure policies
- Must be self-reliant and have a high degree of initiative and competency in the performance of administrative functions such as budgeting, purchasing, expenditure and inventory control, human resources and liaison services
- Full working knowledge of software and computer operating systems (Windows, Microsoft Office - Outlook, Word, Excel, PowerPoint, SharePoint)
- Specific knowledge of: OH&S procedures, Master Agreements and subsidiary Agreements, Human Resource Policies & Regulations, Action Request Tracking System (ARTS) program, DASH, 1GX, Electronic Payment System, Procurement Card System, Financial Reporting & Budget, Service Alberta Fleet vehicle programs including ARO and RMI, etc.

**APS Competencies**:
Competencies are behaviors

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