Immigration Assistant

Job Summary

Duties and Responsbilities
- Perform general clerical duties, including photocopying, scanning, and filing documents
- Answer and direct phone calls in a professional and courteous manner
- Schedule appointments and maintain calendars
- Assist with interviewing and hiring processes
- Conduct research on various topics as assigned
- Assist with project management tasks, such as coordinating meetings and preparing meeting materials
- Draft legal documents and correspondence under the supervision of legal staff
- Proofread documents for accuracy and completeness
- Enter data into databases and maintain accurate records
- Oversee the completion of all relevant visa and immigration documents and ensure that they are received within the government's time limit.
- Maintain records, prepare reports on all fees paid, refunds requested, files placed, and visas obtained, and provide periodic reports to management.
- Must maintain strong working relationships with all clients and colleagues.
- Any other task as assigned

Skills and Competencies
To be successful in this role, you should possess the following skills:

- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent phone etiquette and interpersonal skills
- Proficient in using office software such as Microsoft Word, Excel, and PowerPoint
- Ability to conduct research using various resources
- Familiarity with legal drafting and terminology is a plus
- Attention to detail and accuracy in all work performed
- Efficient data entry skills
- Knowledge of quality assurance and quality control in document management.
- Knowledge immigration and processes
- TR, PR, LMIA, PNP, Express Entry, etc.

**Salary**: $16.55-$22.42 per hour

Expected hours: 30 - 40 per week

**Benefits**:

- Flexible schedule
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay
- Overtime pay

**Education**:

- AEC / DEP or Skilled Trade Certificate (required)

**Experience**:

- legal assistant: 1 year (preferred)

Work Location: Hybrid remote in Paris, ON N3L 0A3

Application deadline: 2024-04-18