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Manager, Distribution, Regina Food Bank

4 months ago

Regina, Canada Regina Food Bank Full time

Founded in 1982, the Regina Food Banks Mission is to serve those most vulnerable in our community by providing programs and services in the area of food provision, essential skills development, and connections to community supports and opportunities.

At the Regina Food Bank, we believe that continuous improvement and innovation is the only way to tackle the complex long-term issues that create hunger and food insecurity. We believe that together, we can fight hunger and feed hope and make a real difference in the lives of the people who turn to the Regina Food Bank for help. We are committed to fostering an equitable and welcoming workplace for all employees to develop and grow.

We acknowledge that the Regina Food Bank is located on traditional lands of the Treaty 4 Territory, a Treaty signed with 35 First Nations across Southern Saskatchewan and parts of Alberta and Manitoba and the original lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and on the homeland of the Métis Nation.

For more information on our organization, please visit reginafoodbanks.ca

**Position**

Reporting to the Director, Operations (DO) the Manager, Distribution (MD) is responsible for optimizing procurement, inventory management, staffing, and contributing to business planning with the Regina Food Bank across our delivery channels. The MD will work closely with the warehouse manager to oversee storage, receiving, hamper creation, safe food handling, safety, sanitation and administrative functions. The MD will also be responsible for overseeing, training, evaluating and rewarding the staff team reporting to them. The MD will lead oversight and documentation of warehouse assets.

**Responsibilities**

**Procurement Optimization**:

- Provide leadership to the procurement group team to ensure timely and cost-effective sourcing of food and materials.
- Monitor supplier performance, negotiate contracts, grow pool of donated product and identify cost-saving opportunities.
- Maintain accurate records of procurement transactions and supplier agreements.
- Engage with the local Indigenous communities to understand and integrate traditional food systems into our procurement processes.

**Inventory Management**:

- Implement and maintain efficient inventory control procedures, including stock rotation and order fulfillment.
- Monitor inventory levels and coordinate replenishment to meet demand while minimizing excess stock.
- Conduct regular inventory audits to ensure accuracy and reduce shrinkage.

Staffing and Resource Management:

- Oversee a team of warehouse staff, including hiring, training, and performance evaluations.
- Create and manage work schedules to ensure adequate coverage while controlling labor costs.
- Work collaboratively to create a welcoming and safe environment for volunteers.
- Foster a positive and collaborative work environment that promotes productivity and teamwork.

**Business Planning and Strategy**:

- Collaborate with senior management in the development and execution of distribution-related business strategies.
- Provide data-driven insights to support decision-making and identify areas for operational improvement.
- Contribute to the development of annual budgets and forecasts for the distribution department.
- Incorporate Indigenous perspectives and knowledge in the development of distribution strategies to ensure culturally sensitive and inclusive practices.

**Job Related Competencies**
- **Attention to Detail**: Ability to achieve thoroughness and accuracy when accomplishing a task.
- **Analytical Mindset**: The ability to collect and analyze information, problem-solve, and make decisions. Deployment of these skills to support solving Regina Food Bank challenges and improve its overall productivity and success.
- **Client Focus**: Dedicated to anticipating and meeting the expectations and requirements of internal and external clients. Uses information to improve services, consistently acting and making decisions based on customers’ needs and interests. Able to build and maintain effective relationships with all volunteers, including business, service groups, partner agencies, individuals etc.
- **Communication skills**:Effective listening and interpersonal skills, and strong oral and written communication skills. Strong presentation skills with the ability to present mission and vision as well as functional area information to volunteers. Comfortable in formal and informal settings volunteers.
- **Outstanding Organizational Skills**:Canstay focused on different tasks, and use time, energy, strength, mental capacity, physical space, etc. effectively and efficiently to achieve the desired outcome.
- **Composure**: Cool under pressure and able to think clearly. Reacts to and anticipates the unexpected. Can be relied upon to remain calm in a crisis and inspire confidence in others so that the situation can be resolved.
- **Mentoring**: Experience in mentoring and promoting Indigenous leadership withi