Manager, Portfolio Operations

8 months ago

Montréal, Canada Allied Full time

Allied is looking for a
**Manager, Portfolio Operations** to oversee and manage the performance of a portfolio of urban properties in Montreal.

**Portfolio Operations at Allied**

Portfolio Operations at Allied integrates asset management and property management into one function, creating owners responsible for both the financial and operational performance of a collection of assets. Portfolio Operations combines strategic and financial overview with site-specific operational insights to create value for all stakeholders.

Allied reimagined the way light industrial buildings could be used and pioneered the Class I asset class. So too, we endeavour to reinvent the asset management and property management functions, creating professional opportunities as distinct as the physical spaces we operate.

As owners, members of the Portfolio Operations team will achieve success through contributing to and delivering upon strategic asset plans and coordinating the activities of an inter-disciplinary team supporting the portfolio.

**At Allied, Portfolio Operations is responsible for**:
Strategic Asset Planning

Portfolio Performance

Property Management

User Experience

**Who are we looking for?**

We are building upon our achievements at Allied, and the future is exciting. How can we be so sure? We have people like you: engaged professionals who consistently deliver their best.

Throughout your professional career, you have stood out for your pursuit of excellence. You are self-motivated, take ownership, and lead by example. In doing so, you elevate your team and collaborate towards your collective goals.

Above all, you are excited by Allied’s mission and the contribution we make to enhance urban environments.

**Responsibilities**:

- Coach, develop, and mentor direct and indirect team members to achieve company expectations.
- Foster a spirit of teamwork, collaboration, and unity among all departments.
- Assist with setting individual team members annuals goals.
- Ongoing review of goals and performance.
- Provide effective performance feedback and appropriately communicate through department meetings, one on one meetings, and regular interpersonal communication.
- Review and implement measures to address opportunities identified in annual employee engagement survey.
- Strategic Asset Planning_
- Provide strategic portfolio and property planning, including leading the preparation of Asset Plans and Annual Property Budgets.
- Identify and prepare cash flow analysis of value creation opportunities within the portfolio.
- Make recommendations regarding leasing strategies, property operations and capital improvements in respect of each property and support or execute as required.
- Support the acquisition, development, and disposition of properties, actively participate in the due diligence process, and oversee the transition of new assets into the portfolio and implementation of underwriting plans.
- Implement and manage risk mitigation strategies for the portfolio.
- Conduct thorough market research to support Asset Plans and new investment opportunities.
- Portfolio Performance_
- Lead inter-departmental monthly financial reviews to ensure timely delivery of results and the advancement of key strategic priorities.
- Work collaboratively with the Technical Services, Energy Management, Life Safety and Security, Property Accounting, Leasing and Development teams to execute property-specific asset plans and deliver results in accordance with the annual operating and capital budget to maximize portfolio NOI, FFO, AFFO and NAV.
- Manage the accounts receivable process to ensure timely collection of monthly rent and tenant charges, assist with difficult accounts.
- Provide input on the appraisal of all assets within portfolio.
- Forecast and monitor all financial and non-financial metrics.
- Property Management_
- Engage and manage suppliers and contractors to ensure that all required services are being performed in accordance with service level agreements.
- Conduct property inspections in the context of reviewing and improving the asset plans and ensuring quality control.
- Liaise with internal experts and consultants on life safety and environmental matters.
- Oversee property administration and legal matters pertaining to portfolio.
- Liaise with external consultants to review and appeal property tax assessments.
- Support building intelligence initiatives within portfolio.
- Collaborate with Technical Services team on execution of preventative maintenance program and day-to-day facilities management.
- Support Technical Services and Development teams in execution of repositioning projects, base building capital projects, energy retrofits, landlord’s work, and tenant leasehold improvements.
- Support Energy Management team in execution of sustainability plan to reduce energy and water consumption, carbon emissions, and maximize waste diversion within portfolio to achieve corporate ESG targets.
- Lead process f

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