St. James School, Vernon: 0.2 Fte Office Manager

3 weeks ago


Vernon, Canada Catholic Independent Schools Kamloops Diocese Full time

St. James Catholic School

Vernon, BC

0.2 FTE Office Manager

St. James Catholic School is located in the beautiful Okanagan Valley of British Columbia. The school enrolls approximately 160 students from Kindergarten to Grade Seven. For the 2023 - 2024 school year, St. James School is seeking a Part Time 0.2 FTE Office Manager, commencing August 21, 2023. The Office Manager is a member of the office support team working with parents, students, faculty, staff, administration, and secretaries. The Office Manager is responsible for ensuring excellent communication between community members, providing positive service experiences to office visitors, and contributing to an efficient workflow in a busy atmosphere. The Office Manager reports to the school Principal.

**Duties include and are not limited to**:
Perform clerical duties such as filing, typing, collating, sorting, and processing mail

Maintain inventory of office supplies and order, as required

Greet parents and visitors cordially and direct them to appropriate personnel

Ensure account payables are processed in a timely manner

Manage collections and reimbursements

Handle sensitive information in a confidential and professional manner

**Qualifications**:
High School diploma (required)

Certificate in office management or vocational training as a secretary is preferred

Five years of office and/or bookkeeping experience is preferred

Previous experience in a school office setting is an asset

**Skillsets**:
Demonstrate proficiency with Microsoft Office Suite, Google Suite, and other applicable software, such as Student Information System software (MyEdBC)

Demonstrate a high attention to detail and is highly organized

Demonstrate excellent communication skills, both written and verbal

Demonstrate an awareness and appreciation for diversity

Demonstrate the ability to be flexible and adaptable with skills in critical thinking and planning

Demonstrate the ability to work as a team player

Demonstrate the ability to work with short deadlines

a cover letter noting their experience, commitment to and philosophy of Catholic education;

a Confidential Pastoral Reference Form partially completed by the applicant before sharing it with the Catholic pastor for completion and submission to CISKD


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