Travel Assistant

3 weeks ago

Edmonton, Canada Valard Group of Companies Full time

Valard, is Canada’s premier utility contractor, as well as head of the Valard Group of Companies AND part of the Quanta Group, the largest electrical power contractor in North America. Valard has full-service capabilities for transmission, distribution, substations, foundations, telecommunications and renewable energy. Valard is a full-service EPC+ utility contractor with almost four decades of experience, successfully completing projects across Canada.

This is a one temporary** 6-month position and one **permanent** position** for winter support, reporting to the Travel Manager, the **Travel Assistant, Major Projects** will provide travel related support for various remote Project Management Teams and their crews. The Travel Assistant will complete tasks delegated by the Travel Manager and Project Manager’s, coordinate with vendors and service providers, and ensure that all members of the project teams have the resources they need to ensure that the project is moving forward successfully.
- All requirements will be performed in alignment with the Travel Manager, Project Manager, Construction Manager and Major Projects Support Team_

The temporary position requires ability to work overtime, the schedule for this role is Wednesday to Sunday 8-5 weekends and holidays as required by project needs.
The permanent position will require ability to work overtime, the schedule for this role is Monday to Friday 8-5 and the odd weekend and holidays as required by project needs.

**Requirements**:
**Project Start Up**
- Book, coordinate and manage travel requirements for onsite personnel and site visitors
- Work with various functional teams to support onboarding of personnel to major projects
- Support development and maintenance of project management plans and project execution plans
- Support Document Control processes and procedures
- Review and follow communication protocols for the project
- Ensure required documentation is available for project personnel, including drafting info sheets, procedures etc.
- Support ad-hoc initiatives which are aligned with successful project start up

**Project Execution**
- Book, coordinate and manage travel requirements for onsite personnel and site visitors
- Ensure alignment of travel requirements based on construction schedule
- Vendor relationship support
- Assist Major Projects AP with reconciliation of general invoicing and coding related to travel
- Escalate issues to applicable management team as required
- Communicate with onsite personnel and other project stakeholders to support the basic operational needs of the project
- Support adoption and utilization of standard project systems as per the key project execution processes deployed by the Project Systems group (e.g. project processes, templates, procedures, etc.)
- Support ad-hoc initiatives which are aligned with successful project execution

**Project Close-out**
- Support ad-hoc initiatives which are aligned with successful project close-out
- Prepare, identify, review, and store final documents as required by the project
- Assist with the documentation of lessons learned

Additional General Responsibilities
- Project Assistant Support Functions including expense reports, purchasing, timesheets etc.

**Knowledge, Skills, & Abilities**

**Knowledge**
- **Large crew travel movement (20+). This experience is essential to this position.**:

- Construction techniques and principles
- Business travel booking procedures (Air Canada, WestJet)

Considered as assets:

- Project management concepts and principles
- General knowledge of construction safety principles
- Previous vendor relationships

**Skills**
- Microsoft Office including Outlook, Excel and Word
- Strong organization, coordination and time management

Considered as assets
- JD Edwards
- M-Files

**Abilities**
- Exceptional attention to detail
- Multi-tasking and prioritization
- Performs well in high intensity environment
- Interpersonal communication i.e. Tailor communication technique to the audience (field vs. corporate vs. executives)

**Benefits**

Valard Construction LP is an equal opportunity employer, committed to a diverse workforce. We offer a competitive salary and a complete range of employee benefits.

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