Legal Assistant Services

4 weeks ago

Toronto, Canada Fasken SLP Full time

Fasken is a leading international business law and litigation firm. Our firm’s 800 lawyers are located across offices in Vancouver, Surrey, Calgary, Toronto, Ottawa, Montréal, Québec City, London, Johannesburg and Beijing. We provide strategic and thoughtful advice in all areas of business law to our broad range of clients including close to half of the Fortune 100 companies, as well as corporate clients, government agencies, regulatory authorities, non-profit bodies and individuals.

We are a high-achieving, professional, entrepreneurial, team-oriented, and friendly place to work. We are committed to diversity and inclusion, and offer a welcoming environment for all people. While we are here to service our clients and are a deadline-driven industry, we look to be innovative, and there are opportunities to participate in initiatives which make a difference in our firm and community.

**Legal Assistant Services**

Reporting to the Manager, Legal Assistant Services, the Legal Assistant Services team provides administrative support for a team of lawyers at the Firm, including data entry, report preparation and other associated administrative duties, as described.

This role handles confidential information.

Hours of work are from 9 am to 5 pm. This role is being offered as a hybrid position.

**At Fasken, success means**:

- Having a strong client service approach - you’re ready, willing, and able to put our clients first and exceed their expectations
- Caring about one another - you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community
- Working collaboratively - you’re a self starter who values working in a collaborative team based environment
- Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
- Approaching your work with agility and the willingness to learn and utilise new technology
- Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail
- Demonstrating strong research, investigative and problem-solving skills with the ability to exercise judgement to resolve issues
- Treating sensitive and confidential matters with discretion and diplomacy at all times

**Primary Responsibilities**
- Liaise with internal clients, lawyers and staff on various matters
- Assist with file openings and closings
- Assist with updating client file lists
- Create and/or update ACL profiles
- Maintaining client contact information (CRM)
- Handle incoming mail (quality check digitization), outgoing mail and save into the document management system
- Help prepare courier packages/slips and coordinate with the Business Centre
- Proofread and assist with transferring dockets, as required
- Assist with small copying and scanning jobs
- Prepare expense reports and third party invoices
- Small printing jobs and help coordinate large scan/print/copy jobs with the Copy Centre
- Perform a variety of routine clerical, administrative tasks and special projects, as assigned

**Required Knowledge and Experience**
- Post-secondary Legal Assistant or Law Clerk program completed or in progress.
- In-depth understanding of business and legal terminology
- Superior computer and typing skills; proficiency in MS Office 2010, Word, Excel, Power Point, Adobe Pro, digital dictation, Worksite DMS, etc.

**Diversity and Inclusion**

At Fasken we are committed to creating a diverse, equitable and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm.

**Accessibility and Accommodation**

**Background and Reference Checks**

Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications.

**Your Application**

NO AGENCIES, PLEASE.

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