Co-ordinator, Conventions

Work Term: Permanent
- Work Language: English
- Hours: 36 hours per week
- Education: College/CEGEP
- Experience: 1 year to less than 2 years
- or equivalent experience
**Number of participants**:

- Up to 10 participants
**Tasks**:

- Develop risk management plans
- Promote conference and meeting services or special events
- Inspect and select sites
- Develop marketing and communication plans
- Develop media strategies and public relations activities
- Recruit, hire and supervise staff and/or volunteers
- Prepare, present and manage budgets
- Review bids and negotiate costs
- Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
- Administer revenues and expenditures and assist in preparing financial reports
- Arrange for production or purchase of promotional products
- Arrange for shipping, receiving and storage
- Co-ordinate and monitor conference and meeting activities and attend to related details
- Implement registration systems
- Implement social programs, food and beverage, transportation, and other services
- Plan and arrange for accommodation and transportation services
- Develop registration systems and information materials
- Research and design special events programs
- Prepare final financial and other reports
- Manage Event Logistics
- Plan and oversee Webinars
- Develop and implement business plans
**Supervision**:

- 5-10 people
**Computer and technology knowledge**:

- MS Excel
- MS Office
- MS Outlook
- MS PowerPoint
- MS Word
**Area of work experience**:

- Business
- Community service organization
- Conference and meeting planning companies
- Convention centre
- Hotel, motel, resort
- Sports and entertainment facilities
- Tourism associations
**Security and safety**:

- Criminal record check
**Transportation/travel information**:

- Valid driver's licence
- Willing to travel
**Work conditions and physical capabilities**:

- Attention to detail
- Work under pressure
- Tight deadlines
- Fast-paced environment
- Overtime required
**Own tools/equipment**:

- Cellular phone
**Personal suitability**:

- Accurate
- Client focus
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Initiative
- Organized
- Team player
**Screening questions**:

- Are you available for shift or on-call work?
- Are you available for the advertised start date?
- Are you currently legally able to work in Canada?
- Are you willing to relocate for this position?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?
- What is the highest level of study you have completed?
- What is your current field of study?
**Workplace information**:

- Remote work available
**Financial benefits**:

- As per collective agreement
**Long term benefits**:

- Other benefits
**Other benefits**:

- Transportation provided by employer