Accounting Assistant 1

4 weeks ago

Toronto, Canada City of Toronto Full time

**Job ID**: 38943

**Job Category**:Finance, Accounting & Purchasing

**Division & Section**:Financial Planning, Fin Plng Finance & Admin

**Work Location**:City Hall,
** **100 Queen St W, Toronto

**Job Type & Duration**:Full-time, Permanent Vacancy

**Hourly Rate**:$40.52 - $44.37

**Shift Information**:Monday to Friday, 35 hours per week

**Affiliation**: L79 Full-time

**Number of Positions Open**: 1

**Posting Period**: 18-Jul-2023 to 01-Aug-2023

**Major Responsibilities**:
**Reporting to the Supervisor, Operational Support, the Accounting Assistant 1**:

- Performs accounting duties such as reviewing, researching, analyzing and reconciling ledger accounts, setting up and maintaining expenditures and revenue working papers, spreadsheets and reconciliation to general ledger.
- Prepares the monthly departmental financial analysis and reports for divisions.
- Prepares and maintains accounts receivable functions including bank deposits and reconciliation, preparing, reviewing, posting and reconciling journals entries.
- Performs and/or provide oversight of accounting functions ensuring compliance with divisional and corporate policies and procedures and all relevant by-laws including interpretation of policies, by-laws, agreements/contracts and council reports.
- Researches and analyzes financial information to verify validity of transactions processed in SAP. Prepares financial statements and expenditure reports i.e. capital expenditure reports, Council initiated special projects expenditure reports, and reserve fund schedules.
- Reviews financial system reports, i.e., variance, cost center, miscellaneous accounts. Makes comments or corrections as necessary.
- Analyzes and reconciles account balances. Prepares, reviews, and posts journal entries.
- Coordinates the development of purchasing documents and oversees the coordination and implementation of divisional contracts and blanket contracts to ensure timely purchase of goods and services required to support operational needs.
- Provides support to divisional staff on setting up, monitoring and amending Blanket Contracts.
- Reviews Pcard transactions and acts as Pcard Level 1 approver or the back-up Level 1 approver.
- Assists on projects and assignments and other duties as assigned.
- Directs accounting staff (example: accounting assistant 3) and provides training, advice and guidance as needed.
- Provides assistance and advice on accounting & financial related matters to the Divisions, internal and external parties.
- Liaises with finance and divisional staff to resolve outstanding accounting issues
- Provides financial analysis, claims and other information to the Divisions as requested.
- Creates ad hoc financial system reports for analysis purposes.
- Ensures internal controls are maintained in accordance with City By-laws and policies.
- Co-ordinates with the City, Provincial and Federal Auditors.
- Prepares working papers and processes period end and year end entries.

**Key Qualifications**:

- Extensive financial/accounting experience related to the job duties acquired through a combination of education and practical work experience in the accounting field.
- Extensive experience in municipal accounting or relevant private sector experience in accounting and financial reporting.
- Considerable experience in the analysis, investigation and processes of accounts receivable and or accounts payable.
- Considerable experience in the analysis and reconciliation of ledger accounts and financial statement preparation.

**You must also have**:

- Advanced knowledge of municipal accounting and purchasing principles and practices including relevant by-laws.
- Advanced knowledge of internal control and ability to analyze and prepare financial statements and reports.
- Ability to establish and maintain good working relationships with staff, operating management and outside departments, agencies and clients.
- Well-developed interpersonal skills with a demonstrated ability to communicate effectively both orally and in writing at all organizational levels.
- Ability to perform complex detailed computation and calculations.
- Ability to work under time constraints and to meet tight deadlines.
- Ability to plan, organize and manage work independently with mínimal supervision and cooperatively as a member of a team.
- Ability to complete work accurately with attention to detail.
- Excellent customer service skills.

**NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES**:
**Internal** Job Posting Portal.

**Equity, Diversity and Inclusion**

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

**Accommodation**

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compli

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