Financial and Communications Assistant

2 months ago

Ottawa, Canada Carleton University Full time

**Duties and Responsibilities**:
Under the supervision of the Departmental Administrator and under the general direction of the Chair, Department of Systems and Computer Engineering (SCE), the incumbent performs a variety of financial, communication, social media, event, space planning, student award, school accreditation, reception, and other administrative duties.

**Qualifications**:
**The incumbent must possess the following qualifications**:

- A thorough knowledge of clerical/administrative and office procedures, with excellent typing skills.
- Organizational and interpersonal skills, and has the ability to deal effectively and tactfully with faculty, students, staff and the public.
- Attention to detail is essential.
- Must be adept with contemporary software including expertise and capability using a variety of spreadsheets and databases and maintaining web sites and social media channels.
- Knowledge of the following programs, or similar ones, is essential: MS Word, MS Excel, Banner, FAST, eShop (University procurement software), and SAP Concur (University travel and expense reimbursement software).
- Must be capable of learning new software packages and be able to use different packages as they are introduced into the office environment.
- Excellent communication skills.
- Ability to target multiple audiences (alumni, potential students, current students, industry partners, parents of potential students, etc.) using multiple social media channels.
- Must be able to summarize complex technical events and achievements in language tailored to each audience.
- Ability to handle complaints and negative posts with tact and diplomacy, coordinating the gathering of required information and the drafting of the response to ensure a positive outcome.

**Education and Experience**:
**The above is normally acquired through**:

- The completion of a three years of post-secondary education, preferably within an administrative field and training in marketing, digital communications, or social media management.
- Three (3) years related progressively more responsible experience, some of which should be in an academic environment.

**HR Note**:
Carleton University and CUPE 2424 are currently completing a joint job evaluation and pay equity project. The University and the Union are working together to describe the skills, effort, responsibilities and working conditions associated with every CUPE 2424 job, including this one. As a result, the job description that is currently associated with this posting (for recruitment purposes) may be revised to reflect the actual duties captured in the new job descriptions.

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

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