Building Operations Coordinator

3 weeks ago

Woodbridge, Canada Adidas Full time

-Purpose
This position is primarily responsible for supporting coordination of Workplaces building operations as well as managing all facets of event and meeting setups with business leaders. The important secondary function of this role is to provide project support and ensure the building, its furniture and fixtures are all kept in a first class fashion, and keeps the health and safety of all employees, clients and vendors top of mind at all times.
Key Responsibilities
- Ensure that at all times, all areas of our entire premises (office, storage, shipping/receiving, mechanical, landscaping, sports fields and parking) are maintained in function and appearance as vital parts of a first class facility, in full accordance with all established safety, housekeeping and brand promotion standards.
- Maintain Workplaces Request Form (Facilities ticketing system) and execute all requests in a timely manner. Work with corresponding Workplaces team members to ensure completion rate of 24-48 hours.
- Lead all event and meeting setups, working with business leaders to proactively ensure all facility requirements have been addressed (including communications, contractor/vendor insurance requirements, signage, equipment, A/V, stage, chairs, HVAC, etc.).
- Oversee and liaise with coffee, vending machine, janitorial, pest control, and hygiene services providers to monitor efficient and effective performance in maintaining a first-class office environment.
- Maintain adequate stock levels of office supplies, coffee supplies, and janitorial supplies on an ongoing basis.
- Liaison with Janitorial Management Team to ensure monthly KPIs are met and all cleaning requests for the building are addressed in a timely manner.
- Oversee administration of Iron Mountain account, ensuring any documents that require shredding have been identified and timeline for destruction is set in place. Schedule destruction when needed.
- Manage furniture deficiency program, from investigating requests, to coordinating for repair/replacement as necessary with furniture supplier. Reorganize furniture in the building as needed.
- Update and monitor all content on Workplaces a-LIVE page as necessary.
- Responsible for sourcing vendors and building business case for new products and services related to function.
- Manage vendor set ups, creation and maintenance of PO’s, and reconciliation of all invoices related to function, ensuring compliance with adidas policy at all times.
- Primary support for Workplaces related projects, including renovations, reconfigurations of workstations and movement of employees.
- Conduct Workplaces Orientations for new hires as part of Onboarding process.
- Conduct weekly building inspection reports and ensure all service equipment in the building is working properly (i.e. printers, coffee machines, microwaves, etc.)
- Act as certified representative on the Health and Safety Committee with prime responsibility to meet all Canadian statutory requirements.
- Support with Green Company Reporting data entries and ISO/H&S audit requirements.
- Primary backup for Reception coverage as required.
- Secondary backup for Facilities Manager and Building Maintenance Coordinator.
- Support subtenant facilities requests as required.
- Other duties as assigned by your Manager.
Key Relationships
- All adidas employees, vendors/contractors
Knowledge, Skills and Abilities
- Driven; powerful sense of initiative, requiring little oversight
- Ability to exercise good judgment and decision-making skills.
- Strong organizational and time management skills, with the ability to prioritize.
- Knowledgeable and proficient computer skills - Outlook, Excel and Word.
- Well-developed interpersonal skills, professional in dealing with employees, vendors and customers.
- Physical dexterity and ability to lift 50lbs.
- Building Maintenance skills considered an asset.
Requisite Education and Experience / Minimum Qualifications
- 1-2 years of experience in related field
- Health and Safety Certification (Part I and II) - Preferred
HEALTH & SAFETY DUTIES & RESPONSIBILITIES
- The following are the duties and responsibilities of all adidas Canada full-time, seasonal-temporary and contract workers:

- Keep workplace safe and orderly.
- Report all accidents, injuries, contraventions of the Act and unsafe conditions to the Supervisor / Manager.
- Inspect immediate workplace daily and maintain to standards and report any hazards to Supervisor / Manager immediately.
- Use and wear the personal protective equipment or clothing required by the Occupational health & Safety Act and / or the Company and shall not remove or make ineffective any protective device required by the regulations or by the Company without providing an adequate temporary protective device.
- Work in compliance with the provisions of the Act and the Company safety policies.
- Report to Supervisor / Manager the absence of, or any defect in, any equipment or protective devices of which s/he is awa

  • Operations Administrator

    2 days ago

    Woodbridge, Canada Scandinavian Building Services Full time

    Scandinavian Building Services has been a Canadian leader in retail and commercial cleaning for the last 60 years. Starting as a small family owned and operated business in Edmonton Alberta in 1982 to offering full service janitorial and building maintenance across Canada today. We attribute our success to staying true to our core values of Service,...

  • Saw Operator

    4 days ago

    Woodbridge, Canada Integro Building Systems Full time

    **About Integro Building Systems** **Integro Building Systems** is a manufacturing and curtainwall company located in **Woodbridge, ON**. We supply uniquely designed unitized curtainwall in either complete packages or individualized services. Our in-house design-assist, engineering, manufacturing, and installation capabilities ensure maximum efficiency...

  • Fabrication Operator

    4 weeks ago

    Woodbridge, Canada Nuform Building Technologies Inc. Full time

    **About us** Nuform Building Technologies Inc. (NUFORM®) specializes in a line of revolutionary building systems. We are a quality-driven company focused on improving construction efficiency while maintaining cost-effectiveness. Our cutting-edge products such as CONFORM®, RELINE® and RENU® wall forming systems are the result of continuous innovation,...

  • Operations Administrator

    5 days ago

    Woodbridge, Canada Scandinavian Building Services Full time

    Scandinavian Building Services has been a Canadian leader in retail and commercial cleaning for the last 60 years. Starting as a small family owned and operated business in Edmonton Alberta in 1982 to offering full service janitorial and building maintenance across Canada today. We attribute our success to staying true to our core values of Service,...

  • Project Coordinator

    1 month ago

    Woodbridge, Canada American Hardware Building Supply Co. Ltd. Full time

    **Company Overview**: American Hardware Co. is a full service architectural hardware supply company specializing in the high-rise development industry. Our specialized services include product selection and door hardware schedules. We are seeking a professional, enthusiastic and detail-orientated person to join our growing team! - **Successful Hires**: -...

  • Health & Safety Manager

    1 month ago

    Woodbridge, Canada Integro Building Systems Full time

    About Integro Building Systems Integro Building Systems is a manufacturing and curtainwall company located in Vaughan, ON. We supply uniquely designed unitized curtainwall in either complete packages or individualized services. Our in-house design-assist, engineering, manufacturing, and installation capabilities ensure maximum efficiency throughout the...

  • Customer Service and Operations Coordinator

    4 days ago

    Woodbridge, Canada AWT Labels & Packaging Full time

    From award winning label and packaging solutions, to printed promotional materials, to direct mail, to envelope manufacturing ASL Print FX’s goal is to enhance and protect our customers’ brand. Based in Vaughan, our company’s primary focus revolves around crafting highly embellished labels for industries such as Wine and Spirits, Health & Beauty, Food...

  • Combi Lift Operator

    1 month ago

    Woodbridge, Canada Integro Building Systems Full time

    Reports to the Production Manager. The Combi Lift Operator is responsible for operating forklift and moving goods all around the plant. Duties and responsibilities include but are not limited to the following: Education - High School Diploma or Equivalent, preferred. Years of Experience - 1 year of warehouse experience, preferred. - 1 year of combi lift...

  • Facilities Coordinator

    1 month ago

    Woodbridge, Canada Addie Staffing (Addy Global Solutions) Full time

    Important Note: Apply only if you have valid work authorization in Canada. The Client will not provide any visa sponsorship. Opportunity: One of our Automotive clients based out in Woodbridge, ON is looking for a "Facilities Coordinator" for a fulltime opportunity. Job Details: Position: Facilities Coordinator Location: Woodbridge, ON Position Type:...

  • Facilities Coordinator

    1 month ago

    Woodbridge, Canada Addie Staffing (Addy Global Solutions) Full time

    Important Note: Apply only if you have valid work authorization in Canada. The Client will not provide any visa sponsorship. Opportunity: One of our Automotive clients based out in Woodbridge, ON is looking for a "Facilities Coordinator" for a fulltime opportunity. Job Details: Position: Facilities Coordinator Location: Woodbridge, ON Position Type:...

  • Facilities Coordinator

    1 month ago

    Woodbridge, Canada Addie Staffing (Addy Global Solutions) Full time

    Important Note: Apply only if you have valid work authorization in Canada. The Client will not provide any visa sponsorship. Opportunity: One of our Automotive clients based out in Woodbridge, ON is looking for a "Facilities Coordinator" for a fulltime opportunity. Job Details: Position: Facilities Coordinator Location: Woodbridge, ON Position Type:...

  • Facilities Coordinator

    1 month ago

    Woodbridge, Canada Addie Staffing (Addy Global Solutions) Full time

    Important Note:Apply only if you have valid work authorization in Canada. The Client will not provide any visa sponsorship. Opportunity:One of our Automotive clients based out in Woodbridge, ON is looking for a "Facilities Coordinator" for a fulltime opportunity.Job Details: Position: Facilities Coordinator Location: Woodbridge, ON Position Type: Fulltime,...

  • Maintenance Superintendent

    1 month ago

    Woodbridge, Canada Westlake Royal Building Products Full time

    **SUMMARY** Work with the production and compounding managers to maximize productivity and throughput. Lead, organize and supervise maintenance team to ensure production goals are achieved and unplanned downtime is minimized, while maintaining the highest level of safety within the plant at all times. Drive Continuous Improvement throughout the plant and...

  • Facilities Coordinator

    1 month ago

    Woodbridge, Canada Addie Staffing (Addy Global Solutions) Full time

    Important Note: Apply only if you have valid work authorization in Canada. The Client will not provide any visa sponsorship. Opportunity: One of our Automotive clients based out in Woodbridge, ON is looking for a "Facilities Coordinator" for a fulltime opportunity. Job Details: Position: Facilities Coordinator Location: Woodbridge, ON Position Type:...

  • Facilities Coordinator

    1 month ago

    Woodbridge, Canada Addie Staffing (Addy Global Solutions) Full time

    Important Note: Apply only if you have valid work authorization in Canada. The Client will not provide any visa sponsorship.Opportunity: One of our Automotive clients based out in Woodbridge, ON is looking for a "Facilities Coordinator" for a fulltime opportunity.Job Details:Position: Facilities CoordinatorLocation: Woodbridge, ONPosition Type: Fulltime,...

  • Facilities Coordinator

    1 month ago

    Woodbridge, Canada Addie Staffing (Addy Global Solutions) Full time

    Important Note: Apply only if you have valid work authorization in Canada. The Client will not provide any visa sponsorship.Opportunity: One of our Automotive clients based out in Woodbridge, ON is looking for a "Facilities Coordinator" for a fulltime opportunity.Job Details:Position: Facilities CoordinatorLocation: Woodbridge, ONPosition Type: Fulltime,...

  • Building Manager

    2 weeks ago

    Woodbridge, Ontario, Canada Casa Dolce Casa Full time

    Salary: Building Manager in a Retirement HomeAs a Building Manager, you will be responsible for the repair and maintenance of all equipment in the building and the suites, the cleanliness and upkeep of the grounds, and to follow the preventative maintenance program. Additional responsibilities include monthly Life Safety Audits, WHIMIS and Fire Training. You...

  • Operations Coordinator

    4 days ago

    Woodbridge, Canada SDS - Safety Design Strategies Full time

    **WHO WE ARE**: - SDS - Safety Design Strategies is the leading provider of safety consulting, site inspection, safety personnel and rescue services across Canada. We make safety a competitive advantage by prioritizing safety programs and creating safer spaces for workers to thrive. - Our team of safety professionals is prepared to handle the country’s...

  • Project Administrator, Building Quality Assurance

    1 week ago

    Woodbridge, Ontario, Canada McIntosh Perry Full time

    Project Administrator, Building Quality Assurance Woodbridge, Vaughan, ON, Canada ● Virtual Req #321 Thursday, April 25, Are you ambitious and looking to make the right move in your career? Now is the perfect time to join Egis. Egis is experiencing substantial growth in North America, highlighted by our recent acquisition of McIntosh Perry—now made...

  • Business Operations Manager

    4 days ago

    Woodbridge, Canada SDS - Safety Design Strategies Full time

    **WHO WE ARE**: - SDS - Safety Design Strategies is the leading provider of safety consulting, site inspection, safety personnel and rescue services across Canada. We make safety a competitive advantage by prioritizing safety programs and creating safer spaces for workers to thrive. - Our team of safety professionals is prepared to handle the country’s...