Scheduling Assistant

3 weeks ago

Gatineau, Canada Native Women's Association of Canada Full time

**Company**
- NWAC**Location**
- On-site in Gatineau, QC**Term**
- Fixed Term until September 11, 2024**Report to**
- CEO**Posted**
- Nov 17, 2023**Salary Range**

**Summary**

Native Women's Association of Canada is a National Indigenous Organization representing the political voice of Indigenous women, girls and gender-diverse people in Canada, inclusive of First Nations on and off reserve, status and non-status, disenfranchised, Métis and Inuit. They were founded on the collective goal to enhance, promote and foster the social, economic, cultural and political well-being of Indigenous women within their respective communities and Canada societies.

Native Women's Association of Canada is a _'Great Place to Work' _certified employer.

The Scheduling Assistant works under the authority of the CEO or her delegate. The day-to-day responsibilities include managing schedules and meetings, answering phones, some administrative and clerical services to the Native Women’s Association of Canada.

The Scheduling Assistant is also responsible for building and maintaining good working relationships with other staff members.

**General duties**
- Responsible for organizing and maintaining the CEO’s schedule; including teleconference;
- Prepare coffee, tea, water for external client meeting;
- Meeting and greeting clients when they arrive to meet with CEO;
- Screen all incoming information including telephone calls and correspondence;
- Tracking the office expenses and costs;
- Engage with the Travel Coordinator to arrange travel accommodations for the CEO when required;
- Open, sort and distribute incoming correspondence;
- Assist with outgoing briefs, memoranda, submissions and reports;
- Draft and review outgoing correspondence in accordance with instructions provided;
- Provide administrative support and resolve administrative problems and inquiries;
- Assist with technical support providers and computer support;
- Liaise with internal departments and with other organizations and associations on behalf of the CEO;
- Draft and review outgoing correspondence in accordance with instructions provided;
- General clerical duties including photocopying, fax and mail;
- Research, prioritize and follow up on incoming issues on incoming issues and concerns, including those of a sensitive or confidential nature and determine appropriate course of action, referral or response.
- Keep the CEO well-informed of upcoming commitments and responsibilities; following-up appropriately;
- Assist the CEO with routine administrative details, including: review of incoming correspondence; compilation of reports; sending meeting invitations, preparing of presentations; preparation of expense reports; and completion of scheduling and monitoring;
- Other related duties as required from time to time.

**KNOWLEDGE, SKILLS AND ABILITIES**

**Knowledge**

The employee must have proficient knowledge in the following areas:

- Post-secondary level education, preferably a two year-year diploma in Office Administration;
- Five (5) years of related administrative experience;
- Experience in a Minister’s office or legal office would be a strong asset;
- Full comprehension, knowledge and experience with Microsoft Office;
- Experience with NGO’s, organizations, interested groups and government or non-government agencies;
**Skills**

The employee must demonstrate the following skills:

- Ability to multitask when required;
- Communications skills - written and verbal;
- Planning, organizing, and prioritizing;
- Problem solving and assessments;
- Information gathering and monitoring;
- Attention to detail and accuracy;
- Customer service orientation; and
- Team work

**Personal Attributes**

The employee must maintain strict confidentiality in performing the duties of the Scheduling Assistant. The employee must also demonstrate the following personal attributes:

- Time management and punctuality;
- Approachable, articulate and determined;
- Self-Starting/Initiative Taker;
- Personal accountability;
- Reliable and dependable;
- Independent;
- Resilient, proactive and positive;
- Honest, sincere, considerate and truthful.

**WORKING CONDITIONS**

NWAC strives to be an employer that properly resources and supports all employees with a conviction to place the employee’s health and happiness along with her family first. To that end NWAC, endeavors to provide a clean, safe and secure workplace with various support mechanisms and operational flexibility. The following list specific assumptions about the working conditions:

- The Employee must be flexible in working overtime or afterhours.
- The work schedule may vary between 7 am to 6 pm.
- Employees will multi-task with possible interruptions from colleagues and management

**_ Preference will be given to First Nations, Metis, Inuit and women and gender diverse of Indigenous ancestry, please self-identify. _**

**_Interviews will be held by teleconference._**

**_ We thank all applicants for their i

  • Senior Scheduler

    2 weeks ago

    Gatineau, Canada EllisDon Full time

    In Proposals, these would be your responsibilities:  You will be involved in the Planning of projects, you will be responsible for reading and understanding the RFP bid documents (schedule-related contractual requirements, drawings and specifications).  You will be responsible for creating the Schedule for the Pursuit in Primavera P6, ensuring that...

  • Assistant Superintendent

    1 month ago

    Gatineau, Canada EllisDon Full time

    You as an Assistant Superintendent will: Assist the Superintendent in managing work on site to ensure the compliance of construction with the drawings and specifications Support the Superintendent in planning and implementing schedules, determining manpower levels, material quantities, inspections, equipment, and requirements are maintained Monitor...

  • Assistant Project Manager

    1 month ago

    Gatineau, Canada EllisDon Full time

    You as a ‘Assistant Project Manager’ will:  Assist in plan and specification analysis in order to provide clear, trackable and coordinated interpretations of the design/drawings for construction Preparation of project deliverables including tracking and creating of RFIs, transmitting and tracking of submittals, composing agreements and...

  • Physiotherapy Assistant

    1 month ago

    Gatineau, Canada Physio prime Full time

    We are looking for part-time or full-time assistant to join our amazing team. **Physio prime** is a clinic located in the heart of aylmer, Gatineau, Quebec. We are a clinic that values our employees in a friendly and relaxed environment. We thrive to offer our employees the best work environment including a full administrative support team to ensure...

  • Physiotherapy Assistant

    1 month ago

    Gatineau, Canada Physio prime Full time

    We are looking for part-time or full-time assistant (morning or evening shifts) to join our amazing team. **Physio prime** is a clinic located in the heart of aylmer, Gatineau, Quebec. We are a clinic that values our employees in a friendly and relaxed environment. We thrive to offer our employees the best work environment including a full administrative...

  • Assistant Superintendent

    1 month ago

    Gatineau, Canada EllisDon Corporation Full time

    **Connect with us **LinkedIn**, **Instagram**, **Facebook**, **Twitter** **Thinking about a change?** We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core **values** empower people to deliver great careers to one another and develop creative solutions for complex problems on some...

  • Assistant Superintendent

    3 weeks ago

    Gatineau, Quebec, Canada EllisDon Full time

    Connect with us LinkedIn, Instagram, Facebook, Twitter Thinking about a change? We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core values empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most exciting...

  • Executive Assistant to The President

    1 month ago

    Gatineau, Canada Native Women's Association of Canada Full time

    **Summary** The Executive Assistant is also responsible for building and maintaining good working relationships with all stakeholders. The Executive Assistant will also perform administrative support tasks such as filing, ordering supplies, and scheduling travel. The Executive Assistant works directly with the President and will be working out of our...

  • Assistant Gérant- Assistant Manager

    4 weeks ago

    Gatineau, Canada Les Magasins HART Inc. Full time

    **ENGLISH FOLLOW*** **La Compagnie HART recherche un(e) Assistant (e) Gérant(e) à la succursale de Buckingham, QC** **Vous désirez vous joindre à une Équipe en pleine croissance?** **Vous avez toujours voulu gérer une équipe de travail?** **Vous êtes un(e) leader et vous voulez le démontrer?** **Vous avez le service à la clientèle à coeur et...

  • Administrative Assistant

    4 weeks ago

    Gatineau, Canada CDRHPNQ - FNHRDCQ Full time

    Do you easily relate to the following quote? “A customer is the most important visitor on our premises. He is not dependent on us. We are dependent on him. He is not an interruption in our work. He is the purpose of it. He is not an outsider in our business. He is part of it. We are not doing him a favour by serving him. He is doing us a favour by giving...

  • Assistant Store Manager

    1 month ago

    Gatineau, Canada GUESS?. Inc. Full time

    **Reports to**: Store Manager **Supervises**: Assists management with all sales associates, desk associates, stock associates Position Overview The assistant manager is responsible for overseeing the customer experience, training and development of the store staff, leading by example on the selling floor and maintaining the store standards on the selling...

  • Assistant Manager

    1 month ago

    Gatineau, Canada The Jean Coutu Group (PJC) Inc. Full time

    Do you have that “Coutu” touch? Are you the type of person who wants to put their leadership into action? Who wants to make a difference in their work environment? Are you looking for stimulating management challenges, where the team is at the heart of our priorities? The Assistant Manager position is for you!Within your team, your essential role will...

  • Assistant Manager

    1 month ago

    Gatineau, Canada The Jean Coutu Group (PJC) Inc. Full time

    Do you have that “Coutu” touch? Are you the type of person who wants to put their leadership into action? Who wants to make a difference in their work environment? Are you looking for stimulating management challenges, where the team is at the heart of our priorities? The Assistant Manager position is for you!Within your team, your essential role will...

  • Part Time Assistant Manager

    4 weeks ago

    Gatineau, Canada Sterling Inc Full time

    Responsibilities: - Answer customer inquiries and service requests in person, by telephone, or online. - Maintain company standards of service in dealing with customers. - Achieve company sales goals for the company. - Maintain required paperwork for the department. - Investigate and resolve customer complaints. - Coordinate with other departments at...

  • Bilingual Administrative/accounting Assistant

    3 days ago

    Gatineau, Canada Battleshield Industries Limited Full time

    **Key Responsibilities**: - Perform daily/monthly accounting operations (including accounts payable, account receivable, account reconciliations) - Data entry using accounting system, spreadsheets and/or word processing - Provide support to office staff - Perform other related administrative responsibilities, as assigned **Qualifications/Experience**: -...

  • Sterilization Assistant

    1 day ago

    Gatineau, Canada CLINIQUE DENTAIRE PRESTIGE Full time

    **Sterilization technician dental clinic (Training paid and offered)** Prestige Dental Clinic is currently looking to hire a friendly and energetic Sterilization technicia nfor our dental clinic to join our busy and well established practice on a full-time basis. As a sterilization technician, you’ll have the opportunity to work and learn from a team of...

  • Assistant Manager

    1 month ago

    Gatineau, Quebec, Canada Cineplex Full time

    Work location:Starcite GatineauCity:GatineauWhat you will do:Que vas-tu faire:Vous êtes passionné de cinéma? Vous aimez interagir avec les autres? Vous recherchez une occasion de croissance de carrière? Joignez-vous à l'équipe de Cineplex et IMAGINEZ LES POSSIBILITÉSMC. Tenez votre propre premier rôle : Cineplex a une équipe excitante, amusante et...

  • Human Resources Assistant

    1 day ago

    Gatineau, Canada Office of the Chief Electoral Officer Full time

    Office of the Chief Electoral Officer - Office of the Chief Human Resources Officer Gatineau (Québec) CR-05 $61,154 to $66,206 For further information on the organization, please visit Office of the Chief Electoral Officer **Closing date: 18 March 2024 - 23:59, Pacific Time** **Who can apply**: Persons residing in Canada, and Canadian citizens and...

  • Administrative Assistant

    1 month ago

    Gatineau, Canada Courchesne-Fortin A.-G. Inc. Full time

    Education: Other trades certificate or diploma - Experience: 1 year to less than 2 years - or equivalent experience **Tasks**: - Record and prepare minutes of meetings, seminars and conferences - Schedule and confirm appointments - Answer electronic enquiries - Compile data, statistics and other information - Open and distribute regular and electronic...

  • Part-time Hydrovac Operator Assistant

    1 month ago

    Gatineau, Canada McDonald Liquid & Bulk Full time

    We are hiring! Come join McDonald Liquid & Bulk Transport, a family owned and operated company since 2015, where people matter and hard work pays off, offering: - Competitive Hourly wage - Performance review after 3 months with possible wage increase - Shared benefits after 3 months probation - Advancement possible - Training...