Office & Communications Coordinator

3 weeks ago

Winnipeg, Canada People Corporation Full time

We are seeking an Office & Communications Coordinator to join our Coughlin team in Winnipeg, MB.
The Office & Communications Coordinator provides administrative support to the company, including coordination and scheduling of day-to-day operations (reception, mailroom, inventory, telephone system), records management, facilities matters and special projects. This position will also serve as backup to general operations duties as required. This position supports the Director of Operations with daily operational activities including space planning, coordination of setups, equipment repairs and maintenance, purchasing, inventory management, asset tracking and health and safety matters.

The Office & Communications Coordinator also provides administrative support to the Consulting team (minutes, formatting documents, meeting preparation and scheduling, travel arrangements) and to the

**The Office & Communications Coordinator will**:

- Perform all tasks related to Records Management which includes collaborating with all departments to assess, assemble and prepare documents for offsite.
- Provide backup to Reception and Mailroom duties such as phone coverage, processing incoming mail and correspondence and processing outgoing mail with mailing equipment.
- Support with electronic data and document maintenance to include scanning, faxing, filing, destroying, photocopying, data entry and any processes required to prepare documents for these actions
- Provide general guidance and support to Operations staff while fostering good morale and conflict resolution
- Maintain procedure manuals, including documenting new procedures and updating current procedures
- Verifying work and data in the scope of the position for accuracy and completion.

**T**o be successful **as a Office & Communications Coordinator **with Coughlin & Associates, you will need**:

- 2 years of work experience in an office environment is expected
- knowledge of Microsoft Office suite, office equipment and standard office administration procedures
- Strong attention to detail, organizational skills, the ability to prioritize and multi-task, and the ability to manage time effectively
- Strong data entry skills
- The ability to maintain good public relations, both within and outside the organization.
- Working knowledge of Microsoft Outlook, Word and Excel.
- Strong written and verbal communication.
- Organized with time management abilities.
- Detail oriented with the ability to perform tasks with a high level of accuracy.
- Ensuring a positive client experience is something you're passionate about.
- Previous experience in an office setting or as a Receptionist is considered an asset.

**What's in it for you**:

- Learn by working alongside our experts
- Extended health care and dental benefits
- A retirement savings plan with company contributions
- A suite of Health & Wellness offerings
- Mental Health programs and support for you and your family
- Assistance for the completion of industry designations
- Competitive compensation

At People Corporation we are committed to helping businesses succeed. We are a national provider of benefits, retirement, wealth, wellness, and human resource solutions. Our experts and solutions serve over 20,000 clients representing nearly 3 million Canadians. We offer customized solutions designed to fit the unique needs of businesses and their employees, members and stakeholders.

About Coughlin & Associates Ltd.:
Across the country, thousands of Canadians rely on Coughlin & Associates Ltd. to design and administer their group medical, dental, disability, life insurance and pension benefits. Coughlin is a full-service benefits consultant and third party administrator. Our services include:

- Group benefits consulting and plan marketing
- Plan administration and correspondence
- Claims adjudication and payment

Established in 1958, Coughlin & Associates Ltd. provides services to some of Canada’s most respected companies, unions and public service organizations

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