Assistant Coordinator

2 months ago

Brandon, Canada Cando Rail & Terminals Full time

The Assistant Coordinator is a self-starter with strong organization, communication, interpersonal, accounting, and computer skills. If you enjoy problem solving, and a company that promotes a strong safety culture, this opportunity is for you

Cando provides specialized rail operating services. We provide a wide range of rail services including short line operations, industrial switching, material handling, terminal & transload services, and more. With over 50 operations, we are the 3rd largest locomotive fleet in Canada and growing

**Cando Advantages**
- Work Life Balance with Fixed Schedules
- Cando’s Technical and Leadership Training Programs
- Award Winning Safety Culture
- Employee Ownership Program
- Group Life, Accidental Death & Dismemberment, and Long-Term Disability Insurances
- Flexible Health & Dental Benefits
- Canada’s Best Managed Company for 8 years

The Assistant Coordinator is a self-starter with strong organization, communication, interpersonal, accounting, and computer skills. Working in a fast-paced, customer and employee-oriented environment, the Assistant Coordinator is responsible for organizing and coordinating the administrative needs of the Installations department.

**Roles & Responsibilities**
- Support the Manager and Coordinator in finding new contract opportunities and developing a growing network of customers
- Assist with planning, scheduling, and assigning of resources (equipment and people) for various projects; maximize use of resources to reduce overall cost
- Create a breakdown of required materials, source out products and create an estimate of overall project cost; compile information for bidding purposes and input into the computer for pricing
- Provide administrative support for the department including preparing invoices, purchase orders, cost logs, employee paperwork, hotels, and contract management
- Manage customer and employee enquiries in a courteous and expedient manner; stay in contact with customers to ensure needs are being met and inquire about additional projects/materials required
- Organize and maintain all files and records specific to the business unit
- Assist in tracking projects, and ensuring the business unit meets organizational deadlines
- Assist in developing and monitoring project cost estimates, schedules, reports, procedures, and accounting functions; assist with managing the overall budget for projects
- Track employee payroll and assist with employee expense accounts and credit card tracking
- Assume strong leadership in health and safety, building up the culture of zero accidents

**Skills, Knowledge, & Abilities**
- Communicate effectively both orally and in writing with people of all backgrounds and levels of comprehension including managers, employees, customers, and the public; exercise discretion and good judgement when providing information to internal or external customers with regard to sensitive or confidential issues
- Ability to work with others to foster a respectful workplace and an atmosphere of cooperation and teamwork; create a work environment that is open to maintaining positive relationships
- Ability to establish rapport with people and influence opinions, attitudes, or judgements
- Skilled at building, developing, mentoring and leading in a way that promotes the Cando culture and its values of safety, growth, innovation, and employee/customer satisfaction
- Demonstrate ability to work independently, be self-motivated, innovative, and able to be responsible in the decision-making process; ability to think pro-actively and strategically
- Ability to independently plan, organize, and prioritize workload taking into consideration conflicting deadlines and multiple unrelated projects
- Proficient in Microsoft Word, Excel, and Outlook with the skill to adapt easily to other software systems
- Ability to work with estimating, project management and maintenance planning software and practices
- Demonstrated information gathering skills used to find and identify essential information
- Strong understanding of project and budget management with the ability to read and understand blue prints and complete material estimation

**Education & Experience**
- Grade 12, G.E.D., or Mature High School Diploma preferred
- Three (3) years experience working in a contracting environment or similar industry preferred
- Experience with scheduling, estimating, and bidding preferred
- Post-secondary certification in office or business administration an asset
- Understanding of the construction industry; experience with civil engineering and/or rail industry an asset

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