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Program Assistant

4 weeks ago

Hamilton, Canada City of Hamilton Full time

**About the City of Hamilton**

**Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason**

**JOB POSTING**

JOB ID #: 21732

Program Assistant - Licensing & Bylaw Services
Planning & Economic Development
Licensing & ByLaw Services
247 Dartnall Road

NUMBER OF VACANCIES: 1 Part-Time Temporary

UNION/NON-UNION: Non Union Other Part time

HOURS Of WORK: 0 - 24 hours per week
- GRADE: 1K
- SALARY/HOUR: $24.742 - $25.772 per hour- Note: See appropriate Collective Agreement or the Non Union Salary Range for details.

STATUS/LENGTH: Up to 18 months

Job Description ID #: 7110

**SUMMARY OF DUTIES**

Reporting to the Manager of Animal Services, supporting the Animal Services Section functions by researching, analysing, and reporting on assigned projects and tasks, by providing specific project related assistance to section initiatives.

**GENERAL DUTIES**

Research assigned licensing/animal related topics such as best practices, specific animal related issues etc.

Analyzes, compiles and reports on research results and statistics. Makes recommendations on program changes or development if appropriate. Presents results and recommendations to management.

Provides project assistance to management as required including administrative, research and issuance of non-compliance support.

Prepares and/or composes a variety of routine correspondence, forms and reports. Drafts non-routine correspondence, forms and reports for management review and approval.

Collects and compiles data and related background materials for various assigned projects.

Responds to inquiries and liaises with local officials, local boards, government agencies, outside organizations, internal staff and the general public as it relates to assigned projects or as directed by management.

Schedules, arranges and attends meetings with various committees and or stakeholders as appropriate.

Assists with project/event planning.

Works in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.

Performs other duties as assigned which are directly related to the major responsibilities of the position.

**QUALIFICATIONS**

1. Current enrolment in a related university or college program such as political science, enforcement, law and security, police studies or relevant previous experience in the licensing/ animal environment.

2. Must have excellent verbal and written communication skills and the ability to relate to peers, superiors, other departments, public and government agencies.

3. Demonstrated intermediate knowledge of Word, Excel, Outlook, PowerPoint Publisher. Computerized data management skills are essential.

4. Analytical, statistical, research, trend analysis and forecasting skills.

5. The ability to balance a number of projects simultaneously and to meet deadlines is essential.

6. Capable of working independently as well as part of an interdisciplinary team. Must have initiative and the ability to carry out instructions without detailed direction.

**NOTE**:
This project is due to a special 12-18-month project.

**THE INCUMBENT SHALL COMPLY WITH ALL HEALTH AND SAFETY POLICIES AND PRACTICES FOR THIS POSITION AND THE WORKPLACE**

Disclaimer:
**Terms**:
The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship. If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.

We invite you to visit the departmental webpage to obtain further information on the culture and business of this department.

The incumbent shall comply with all Health and Safety Policies and Practices for this position and the workplace.

The statements made by me are true, complete and correct to the best of my knowledge. I understand that any falsification of statements, misrepresentations, deliberate omission or concealment of information may be considered just cause for discipline, up to and including termination for internal applicants and disqual