Legal Assistant

2 months ago

Vancouver, Canada Osler Full time

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,300 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.

**Duties and Responsibilities**:

- Manages time, resources, workflow and deadlines of legal professionals which involves maintaining a filing system for all documents, compiling and organizing materials required for legal professional’s work-in-progress, opening up new files, etc.
- Interacts with clients to schedule appointments and exchange information.
- Performs client account administration which involves ensuring that dockets are submitted, reviewing and editing e-prebills, preparing invoices for review by legal professionals, verifying fees and disbursements, preparing write-offs and addressing client inquiries regarding billing.
- Receives, researches, prepares and follow up on audit inquiries.
- Handles confidential materials and documents.
- Drafts correspondence and memoranda such as affidavits of documents; compiles documents and completes conflict reports.
- Provides clerical and administrative support such as filing, answering the telephone, making travel arrangements, scheduling meetings, transcribing dictations, performing research as required, photocopying and binding materials, etc.

**Education and Experience**
- The position requires the completion of a Legal Assistant program.
- A minimum of two years’ experience working in a professional services or legal environment preferred.
- An equivalent combination of education, training and experience may be considered

**Knowledge and Skills**
- Proficiency with computers including advanced Excel skills. Experience with Aderant software would be an asset.
- Excellent communication skills (both oral and written), focused listening, interpersonal and negotiation skills.
- Sound judgement and analytical skills
- Attention to detail, organized and time management skills along with the ability to balance daily work.
- Ability to handle pressure and remain calm when dealing with deadlines and large volumes of work.
- Independent worker and team player
- Positive attitude, patience, resilience and a sense of humour.

**Reports**
- Direct: Supervisor, Human Resources

**Compensation**:
The typical hiring salary range for this position is $51,000 - $65,000 annually; the base pay offered may vary depending on job-related knowledge, skills, experience, internal and market equity.

**Accessibility and Accommodation**

**Background and Reference Checks**

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.

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