Entry Level Construction Project Coordinator

3 weeks ago

Charlottetown, Canada WILMAC Construction Inc Full time

**Job Title: Project Coordinator**

**Reports To: Project Manager**

The Entry-Level Project Coordinator is an integral part of the construction team, providing support to the Project Manager, Estimating, and Project Accounting teams. This role involves assisting with project coordination tasks, maintaining accurate documentation, and ensuring smooth communication between team members. This is an excellent opportunity for someone looking to start their career in construction management and gain hands-on experience in a fast-paced, collaborative environment.

**Key Responsibilities**

Project Management Support:

- Assist the Project Manager in organizing and coordinating project activities.
- Help track project schedules, milestones, and updates.
- Support communication with subcontractors, suppliers, and other stakeholders to ensure timelines are met.
- Prepare and assist with distributing project documentation such as meeting minutes, RFIs, and submittals.
- Maintain organized records of project correspondence and documentation.

Estimating Support:

- Assist the estimating team by gathering documentation and supporting the preparation of bid packages.
- Conduct basic quantity take-offs under the guidance of the estimating team.
- Research pricing for materials, labor, and equipment as needed.

Project Accounting Support:

- Collaborate with the accounting team to organize project cost and budget records.
- Assist in processing invoices.
- Help prepare cost reports and financial summaries for review by the Project Manager and accounting team.
- Support the team in resolving basic billing and payment issues.

General Assistance:

- Help ensure compliance with safety and regulatory requirements by assisting with documentation.
- Support field staff and office teams by coordinating administrative tasks.
- Identify and communicate potential issues to supervisors in a timely manner.
- Assist with scheduling meetings, updating project calendars, and performing general administrative duties.

**Qualifications**
- Education: Diploma, certificate, or degree in construction management, engineering, business, or a related field.
- Experience: No prior experience required; internships or related exposure to the construction industry is an asset.
- Skills:

- Strong organizational and time-management skills.
- Excellent written and verbal communication.
- A keen eye for detail and willingness to learn.
- Ability to work in a team-oriented environment and take direction effectively.

**Key Competencies**
- Willingness to learn and take on new challenges.
- Positive attitude and proactive approach to tasks.
- Ability to prioritize and manage multiple responsibilities under supervision.

This entry-level role is designed to provide foundational experience in the construction industry, with opportunities for growth and development within the company.

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