Purchasing Specialist

2 weeks ago

Vancouver, Canada Vancouver Police Department Full time

**Vancouver Police Department**
**Purchasing Specialist**:
**COMPETITION: #**2351-04272023**

**SECTION**:
Purchasing & Inventory Unit, Financial Services

**STATUS**:
Temporary full-time

**DURATION**:
One year _(Assignment may be extended or reduced for operational _reasons or due to circumstances that could not be foreseen at the time of posting)_

**HOURS OF WORK**:
Tuesday to Friday, 7:00 a.m. to 4:00 p.m.

**SALARY**:
Pay Grade 25 - $40.29 to $47.57 per hour

**COMPETITION END DATE**:
Friday, May 12, 2023

Under the overall direction of the Purchasing & Inventory Manager, the Purchasing Specialist is responsible for purchasing a wide variety of goods and services, providing advice and guidance to departmental clients on complex purchasing issues, and ensuring that cost effectiveness is commensurate with quality while satisfying VPD’s specifications.

**ESSENTIAL DUTIES**
- Ensure that all procurement is in compliance with regulations and laws, related procurement practices, and in accordance with VPD’s standard practices
- Ensure upfront procurement project planning is occurring, so that information is shared, and every bid and RFP is created to achieve successful outcomes
- Promote and adopt sustainable supply chain concepts where appropriate
- Provide consistent sourcing and contracting activities through the use and development of standard tendering document templates (primarily Request for Proposal, Request for Qualifications, prequalification processes, etc.)
- Review tender and award documentations with respect to the developed evaluation criteria
- Responsible for awarding a contract with consensus and approval from the respective chain of command
- Prepare detailed specifications, tender, and proposal documentation, and identify evaluation criteria
- Arrange for calling of bids and obtaining bids from vendors
- Post all high-value competitive bids on BC Bid for national exposure
- Analyzes, verifies, and evaluates bids as to price, quality, and conformance to VPD specifications and regulations
- Lead or co-lead complex negotiation processes
- Draft all contracts upon selection of successful proponent(s)
- Perform research and analysis of products, services, supplies, materials, and equipment
- Prepare and maintain records and reports, and provide purchasing recommendations
- Ensure all direct-buy purchases adhere to the procurement laws of Canada and VPD policies and procedures
- Prepare and maintain accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence, and related follow-up
- Review, verify, and process purchase requisitions
- Schedule ordering of supplies or services common to several sections
- Advise and assist departmental clients and suppliers regarding procurement
- Attend internal and external meetings, and serve on committees as and when required
- Conduct vendor site audits and inspections
- Prepare correspondence, keep records, and maintain current information on commodities and prices
- Study price trends and other economic conditions which may affect prices
- Report on key performance indicators
- Assist in the analysis of inventory operations
- Monitor orders and expedites as necessary
- Source materials and uniform for non-contract items
- Carry out warehouse operations in the receipt, storage and issue of items, as required
- Work closely with the Inventory Control Lead on inventory issues
- Other related duties and responsibilities as assigned

**KNOWLEDGE, SKILLS, AND ABILITIES**
- Thorough knowledge of modern methods involved in bidding, specifications, and purchase awards
- Thorough public sector purchasing knowledge and RFP experience, with knowledge of the legal and trade agreement requirements related to public sector procurement
- Considerable knowledge of the policies, procedures, standards, methods, practices, contract law, risk management, and negotiation techniques related to purchasing and inventory management
- Considerable knowledge of the types, quantities, sources, and prices of commodities and services required by VPD
- Considerable knowledge of market conditions, prices trends, and delivery practices
- Ability to prepare specifications, contracts, and tender documents for a variety of products and services, and to monitor and administer such contracts
- Ability to evaluate quality and price elements, and determine suitability of goods and services
- Considerable knowledge of the functions and requirements of the various departmental needs as related to the work performed
- Ability to deliver excellent customer service to clients and stakeholder groups
- Ability to establish and maintain effective working relationships in a team environment
- Working knowledge of warehouse and stores operations
- Working knowledge of accounting and budget practices
- Ability to prepare and maintain records, reports, and spreadsheets
- Ability to communicate effectively, verbally and in writing

**EXPERIENCE**
**Required**

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