Accounting Assistant/it Support

2 weeks ago

Nanaimo, Canada Connective Support Society Nanaimo Full time

**Accounting Assistant/IT Support**

Connective is a dynamic non-profit organization that provides innovative programming in the social services sector. We strive to create safe, healthy, and inclusive communities for all.

**ROLE PURPOSE**

The Accounting Assistant/IT Support will ensure that Connective has financial information that is timely, accurate, and can be fully relied upon to support the needs of operational management and strategic planning of the agency along with supporting the IT needs of the organization in concert with a contracted IT company.

**LOCATION**
- Nanaimo, BC

**HOURS**

Monday to Friday, 0830-1600, 35 hours per week (Full Time)
- This position requires the ability to work occasional flexible hours based on operational needs. Part-time work from home will be considered._

**KEY ACCOUNTABILITIES**
- **ACCOUNTS PAYABLE**_
- Checks, verifies, processes, and documents invoices.
- Sorts, organizes, and assigns invoices for payment.
- Posts and reconciles credit card transactions.
- Reviews employee expenses for accuracy.
- Reviews operating program expenses for accuracy.
- Corresponds with vendors regarding payment status and discrepancies.
- Analyzes discrepancies and manages invoice aging.
- **ACCOUNTS RECEIVABLE**_
- Prepares and issues invoices to customers and funders.
- Receives and records payments.
- Analyzes discrepancies and manages invoice aging.
- Tracks and corresponds with funders regarding overdue customer accounts.
- Completes bank deposits.
- **FINANCIAL REPORTING**_
- Assists with month end and year end working paper reconciliations.
- **OTHER DUTIES**_
- Assists with month end and year end processes.
- Assists with year-end audit procedures.
- Provides support to the payroll, administrative, and program teams.
- Ad hoc projects and other duties as assigned.
- Occasional backup coverage at the front desk when the incumbent is on leave.
- **IT SUPPORT**_
- Provides first tier help desk Information Technology (IT) system support services across the organization.
- Assists users with hardware and software troubleshooting, installation, and maintenance, and plays a key role in diagnosing and resolving technical issues and communicating with all users in the organization.
- Assists with IT strategic planning.
- Identifies, selects, and deploys new technology to support organizational goals and objectives.
- Other duties as assigned.

**WORKING CONDITIONS**
- Function independently, while remaining a crucial member of the support team.
- Adhere to Connective policies and procedures.
- Be available to work occasional flexible hours as needed.

**EXPERIENCE AND SKILLS**
- Education equivalent to completion of second year of a Chartered Professional Accountant (CPA) or equivalent designation preferred.
- Experience in full cycle accounting.
- Familiarity with accounting systems.
- Willingness to learn new skills and provide input to improve current processes.
- High proficiency with the Microsoft Office suite, especially Excel.
- Ability to organize and manage time efficiently.
- High level of accuracy and attention to detail.
- Strong communication skills (listening, verbal and written).

**REQUIREMENTS**
- Ability to successfully complete a Vulnerable Persons Criminal Records Check.
- Ability to successfully pass a reference check.

**COMPENSATION**

$24.00 - $28.00 / hour, depending on experience and qualifications. This role will also be eligible for the Society’s comprehensive Benefits Package.

**WHAT WE OFFER?**
- Committed Living Wage Employer.
- Competitive benefits package, including health, wellness, and pension plan.
- Career and personal development, with the ability to grow in a diverse range of programs.
- Access to a range of staff mental health supports, including Employee Family Assistance Program, and Critical Incidents Stress Management.

**DIVERSITY AND INCLUSION**

**HOW TO APPLY**

**Salary**: $24.00-$28.00 per hour

**Benefits**:

- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- NANAIMO, BC: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Application deadline: 2023-02-24

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