Portfolio Resource Coordinator

2 months ago

Halifax, Canada Paladin Security Full time

Portfolio Resource Coordinator
**POSITION OVERVIEW**:
Under the direction of the Branch Manager, this critical position is responsible for resource coordination and strategic scheduling, specific to Client Service Manager (CSM). This position will work closely with Paladin’s CSMs to proactively address resource needs, fill open shifts, and reduce overtime through strategic initiatives, while also supporting our security guards by processing online ticket submissions in an expedited and professional fashion.

This position is located in Halifax, Nova Scotia.

**Job Functions**:

- Strategically identify open shifts / open lines and work with Paladin’s Client Service group to ensure complete schedules to adhere to our contractual obligations
- Forward existing schedules in Paladin TEAM scheduling software to ensure Paladin’s Security Guards are fully aware of their ongoing schedule well in advance
- Work within a dynamic team environment with multiple operational stakeholders including Site Supervisors, Security Guards, CSMs, Senior Management and our Operations Centre
- Fill cancellations and openings in the daily schedule
- Coordinate with specifically identified Client Service Managers to ensure their staffing needs are met and proactively addressed
- Ongoing knowledge development of Paladin’s contractual obligations for the assigned Portfolio(s). This will include site visits, ongoing training, and a close working relationship with the management group
- Support and process JIRA Ticket submissions as they related to your portfolio of sites
- Take on a large role in Paladin’s deployment process
- Ensure billing accuracy and compliance on a weekly basis
- Work with Paladin’s TEAM software to ensure accurate and timely scheduling, billing and payroll

**Requirements**:

- Proven ability to build and maintain strong working relationships both internally and externally
- Strong leadership, organization and facilitation skills
- Strategic Thinking
- Excellent communication skills both written and verbal
- Strong customer service and multi-tasking skills
- Creative ability to foster new and innovative ways to perform and succeed
- Ability to meet strict deadlines and flexibility in time allocation.
- Proficiency in Computer Usage, with an ability to learn Paladin’s WinTeam software
- Experience in scheduling, administration or security supervision would be considered an asset
- Be willing to work flexible hours

We thank all applicants for their interest; however, only those applicants that are short listed will be contacted for an interview.

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