Buyer

1 month ago

Thunder Bay, Canada SYNERGY NORTH Full time

***:
The Buyer is responsible primarily for activities involved with the timely and efficient procurement by purchase or rental, and/or disposal, of a wide variety of goods, services and equipment for SYNERGY NORTH and for performing all activitiesin compliance with corporate purchasing policies, relevantprocurement law,and ethical purchasing practices in a centralized, public sector procurement environment providing core services, as outlined.
- Reviews and processes requisitions submitted by client departments, following up where necessary to ensure completeness.
- Prepares, coordinates andissues competitive bid documents (quotations, tenders, proposals) and is responsible for the formal competitive bid process management including the review of the client departments’ requirements for all the necessary information to select the best method of procurement through liaison with client departments.
- Prepares and issues advertisements using MERX for solicitations in excess of $100,000 and prequalifications, prepares various contract documents, recommendations to purchase, purchase orders _and _other related documentation; (ie. price corrections from quotations, tenders, etc.).
- Issues prequalification packages and coordinates any required information between the client department and responding contractors during the course of the prequalification review process. Provides assistance and guidance to both client departments and vendors on the procurement process.
- Reviews recommendations received from client departments to ensure that the evaluation of bids by client departments have been conducted in accordance with SYNERGY NORTH’s Purchasing policies and procedures.
- Responsible for the administrative processes to establish and maintain all long term contracts and related matters such as liability insurance, WSIB certificates and other compliances.
- Responsible for the accurate and timely analysis and procurement of required inventoried material and ensuring that items procured are of the specified quality and required delivery. Including working directly with Operations and Engineering Departments to expedite shipment when required.
- Provides assistance to clients to resolve vendor performance issues or concerns by recommending and implementing appropriate resolutions. Negotiates/confirms arrangements with existing vendors for contract extensions, additions, changes.
- Analyzes procurement activity to identify opportunities for standing orders and other purchasing initiatives and develops/updates procedures for quotations, tenders, proposals and contracts to reflect any changing purchasing initiatives.
- Consults/liaises with client departments to assess service and product needs and to develop purchasing strategies to meet these needs; identifies and implements approved improvements and efficiencies, ensuring continuous improvement within the Purchasing environment.
- Performs such other related duties as may be assigned.
- Manage vendor information within the accounts payable system by following the corporation’s internal controls.

**QUALIFICATIONS**:
**Mandatory**
- Completion of a three (3) year business diploma or university degree in business / commerce combined with a minimum of three (3) years direct purchasing experience **OR; **post secondary education and a recognized purchasing designation or certificatecombined with a minimum of three (3) years direct purchasing experience **OR**; an overall equivalent combination of education and experience.
- Excellent communication (written and verbal) and interpersonal skills in dealing with all levels of management, staff and external vendors/contractors. Ability to multi-task, with strong organizational and time management skills. Excellent problem solving, negotiation and analytical skills. An attention to detail.
- Must be able to maintain confidentiality and exercise good judgment and discretion when dealing with confidential work and responding to inquiries, and have the ability to work in a team environment with mínimal supervision.

Preferred
- Knowledge and understanding of the principles and practices of centralized purchasing. Experience using Enterprise Resource Planning (ERP) Software. CONDITIONS OF EMPLOYMENT:

- Must have a valid Ontario Driver’s License and the use of a vehicle.
- Must be willing to work overtime and/or remotely, as required.
- Must successfully complete a Police Information Check.
- **TESTING**_ _To confirm ability and suitability, applicants may be required to take tests related to the job requirements and duties of this position, which may be conducted by a third party._

**We thank all applicants for their interest, however, only those invited to interview will be contacted.**

**Job Types**: Full-time, Permanent

Pay: $27.47-$39.25 per hour

**Benefits**:

- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Vision care

Schedule:

- Day

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