Expense Management Analyst

3 weeks ago

SaintHyacinthe, Canada Intact Full time

From coast-to-coast, our inspiring colleagues are at the heart of what we do best: helping people, businesses and society prosper in good times and be resilient in bad times. With our team, you’ll bring this purpose to life every day by living our Values, being open to change, and pursuing your goals.

In return, we’ll give you countless opportunities to learn and grow, alongside a diverse and passionate community of experts - the best the industry has to offer. You’ll be empowered to be your best self, do your best work, and make a meaningful impact. Here, you can help shape the future of insurance, win as a team, and grow with us.

**About the role**

We’re looking for an Expense Management Analyst to join our growing team

As a key member of the ITS licenses & Assets team, the Expense Management Analyst will be responsible for the overall management of IT Services invoicing.

The analyst’s main responsibilities will be to lead different aspects of invoicing, from managing several accounts payable by auditing invoices and expense reconciliation activities to proactively enforcing invoicing governance.

This role will focus on the optimization of the current procedures and the creation of an invoicing governance structure that can easily be used in a complex and fast-paced environment. This governance program should also include a vendor escalation procedure in agreement with the contracts in place. The Expense Management Analyst is also expected to have a good understanding of the departments’ main financial activities to be able to participate in budget preparation and planning and provide support for these activities.

**Main responsibilities of the Expense Management Analyst**:
**Expense management and governance**:

- Act as the main contact for all provider accounts, their validations and payments.
- Perform recurring analyses for IFRS accounting standards, leases and contractual commitments.
- Understand the team’s main activities (contract management, ordering and expense management) and build an invoicing governance model through automatic/planned audits by leveraging the current expense management systems (Oracle, Cimpl, etc.) and the negotiated contracts.
- Monitor forecasted budget and prepare recurrent budget gap reports and analysis.
- Meet frequently with main providers in order to monitor accounts, optimize the procedures and strengthen the working relationship.
- Meet with internal teams such as Accounts Payable, Project Management, Finance and Asset Management to ensure good communication between teams.
- Support IT projects and RFP initiatives by analyzing financials and other data (such as inventory reports).
- Participate in assets inventory adjustments and carry out receipts in Oracle.

**Financial management and analysis**:

- Have a good understanding of the departments’ main financial activities and structures, such as budget preparation, cost centre structures, Pay per Use rates, charge backs and reclass procedures and provide support with such activities.
- Create ad-hoc cost reports, opportunity assessments (internal financial proposals) or business cases for new initiatives and projects.
- Create ad-hoc financial (PowerPoint) presentations for the management team.

**Documentation and knowledge transfer**:

- Create and maintain standard operating procedures and guidelines for all related processes.
- Document all current and newly created procedures and make sure knowledge transfer is planned and executed in a timely manner.
- Make sure a backup plan is in place for all tasks.

**What you need**:

- 3 to 5 years of relevant experience.
- Bachelor or College Degree in Finance/Accounting/IT or Administration or any equivalent combination of education and experience.
- Strong working knowledge of Microsoft Office Suite (Excel**,** Word and PowerPoint).
- Good knowledge of Procurement tools (Oracle e-Business) and other inventory management tools.
- Experience in expense management best practices and invoicing governance.
- Working experience in an IT/Telecom environment is an asset.
- Previous ordering experience is an asset.

**Profile sought**:

- You are a quick learner and you can navigate easily through uncertainty.
- You are detail oriented and have strong analytical skills.
- You are a team player and you know how to communicate efficiently with others.
- You have strong planning & organizational skills.
- You are able to multi-task and work in a fast-paced and complex environment.
- You are bilingual (French & English) - _Need to interact on a regular basis with colleagues across the country_.

LI-IT

LI-Hybrid

IN-QC #IN-ON

**What we offer**

Working here means you'll be empowered to be and do your best every day. Here is some of what you can expect as a temporary member of our team:

- Inspiring leaders and colleagues who will lift you up and help you grow
- Access to tools and resources to support physical and mental health, embracing change and conne

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