Site Administrator

4 days ago

Burnaby, Canada Acuren Full time

Acuren is a trusted, single source provider of technology-enabled asset protection solutions used to evaluate the structural integrity of critical energy, industrial and public infrastructures. Committed to delivering a _Higher Level of Reliability_, Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced NDE/NDT, failure analysis, rope access, materials engineering, reliability engineering and condition-based monitoring services.

Our work is critical to the integrity and safety of industrial firms, including petroleum refinery, pipeline, power generation, pulp & paper, mining, pharmaceutical, aerospace and automotive industries. Acuren employs over 4,500 dedicated professionals supporting the mechanical integrity and inspection programs of the world’s largest industrial segments.

Acuren is a market leader. Our formula for success is straightforward: be capable locally, with certified and well-equipped personnel supported by trained, experienced leaders. Continuing to build on a strong heritage of safety, quality and professionalism, Acuren strives to maintain incident free work environments, pursues advanced technical developments, and supports reliability programs that are valued by clients and employees. Acuren is a part of Rockwood Service Corporation, together with Hellier and Tacten.

**Acuren is currently recruiting for a Site Administrator to support projects in the Pacific Region (Burnaby, BC). If you are seeking a dynamic environment with opportunities for individual growth and learning, this is for you.**

**Position Summary**:

- Client Site based
- Rotation is 4 days weekly at 10 hours shift

**Responsibilities**:

- Receive daily time sheets submitted by site, technicians or supervisors
- Enter time sheets into system (payroll & invoicing) on a daily basis in accordance with system entry periods
- Perform weekly first payroll check for all time sheets
- Export system data for the last current pay period for all sites
- Review the Weekly Time sheet tab for each employee against physical DTRs
- Check dates, billable hours, non-billable hours, shift, expenses, job numbers
- Save payroll review to appropriate housing folder for audit control
- Entry of all costs into client systems as required
- Track client PO spend for ongoing projects
- Follow up on unsigned DTRs, PO increases
- Submit invoice packages to Operations/Lead Finance Administrator for review
- Where required, enter invoices into the third-party portals and monitor the status of invoices in the systems until they are approved or accepted for payment

Other Administrative Tasks:

- Processing of various reports as required
- Scheduling travel and accommodations to support deployment of staff
- Assisting with tracking service/work orders and reviewing DTR’s for accuracy
- Assisting with Scheduling safety, radiation safety and other required training courses
- Open Jobs in system
- Code 3rd party invoices, submit to Accounts Payable for entry
- Understand and obtain any contractual approvals required prior to commencement of work, i.e. overtime pre-approvals, work order acceptance forms
- Understand all contractual billing requirements per client
- Other administrative duties as needed

**Qualifications**
- Strong proficiency in MS Word/Excel with general knowledge of Accounting systems
- Previous experience in accurate processing within a high-volume environment
- Ability to professionally and effectively build relationships
- Demonstrate excellent oral and written communication skills
- Experience working in an industrial environment would be considered an asset

We Are an Equal Opportunity Employer

Consideration for employment is based upon capabilities and qualifications without discrimination on the basis of race, color, gender, age, religion, national origin, disability, veteran status or any other protected characteristic as established by law. Applicants must be legally entitled to work in Canada.

The strength of Acuren lies in its’ outstanding people. As a rapidly growing, intensely innovative, international privately held company, the opportunities to pursue challenging and diverse career development paths are vast. Complemented by an attractive and comprehensive total compensation package and a commitment to the principles of a respectful workplace, Acuren offers tremendous opportunities to those who wish to succeed.

**Next steps**

LI-KW1

**Skills**: Required
- Microsoft Excel
- Problem Solving
- Critical Thinking

**Behaviors**: Required
- Team Player: Works well as a member of a group
- Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

**Motivations**: Required
- Self-Starter: Inspired to perform without outside help

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