Project Administrator

2 weeks ago

Kingston, Canada J.L. Richards & Associates Limited Full time

Does working in a supportive team environment with administrative professionals excite you?
- Are you a resourceful, clever, and enthusiastic **Administrative Assistant** with three plus years of writing and interpersonal experience, and the ability to collaborate in a team-oriented environment?
- Do you have a keen attention to detail with strong organizational skills, multitasking skills, and the ability to prioritize tasks?
- Are you willing to take on new challenges and learn new processes?

JLR is a creative, tight-knit, and mentorship-focused community with unique opportunities for driven people with tenacity and spirit. Our organization is made up of diverse employee-owners with specialized expertise in a wide range of disciplines. Joining the JLR team means joining a dynamic group of innovative engineering, architecture, planning, and support staff. You will have the opportunity to help establish new clients and partner with existing ones to develop insightful solutions and see projects through from inception to completion.

If you are innovative and collaborative, thrive when presented with new challenges, and are eager to take your career in new directions, then JLR is the right environment for you.

**Your Role**

Choose your own adventure Let’s talk about how your skills, experience, goals, and passions can find a home at JLR. Your role will include:
Reception Duties:

- Managing front-of-house services by greeting visitors at the front desk and directing them to the appropriate personnel.
- Distributing documents, mail, and courier packages.
- Monitoring the inventory of office supplies and ordering supplies as necessary.
- Maintaining the reception area, lunchroom, boardrooms, and print rooms, as required.
- Assisting in the planning and implementation of office events.
- Performing administrative tasks, such as creating electronic job folders, maintaining hardcopy and electronic office files, photocopying, and scanning.
- Assisting in daily administrative operations, including scheduling meetings, prioritizing tasks, scanning/filing, monitoring action items, and assisting other administrative staff as required.

Project Administration Duties:

- Performing project-related tasks, including organizing tender documents, binding reports, and proposals.
- Proofreading documents with careful attention to grammar, punctuation, style, tone, and consistency.
- Assisting in preparation of proposals including the researching, compiling, and summarizing of data in accordance with established procedures.
- Creating, maintaining and updating electronic filing tracking system and records. Quality checking documents such as drawings, reports, and calculations to verify completeness and conforms to document standards.
- Organizing workflow to ensure that documents and packages are submitted on time prior to the documents submission due date.
- Drafting and reviewing documents, including correspondence, proposals, contract administration documents, memoranda, agendas, meeting minutes and reports.

**Why Join Us?**

We live, work, breathe, sleep, and thrive in the communities we build. We love northern Ontario and the glorious bounty of the natural world, we’re proud of our reputation and longevity in the National Capital and Kingston regions, and we’re growing our presence in southwestern Ontario and all along the great lakes of Ontario. You should also know:

- We’re 100% employee owned with share ownership opportunities at all levels.
- Work-life balance is strongly encouraged, including flexibility with work hours and remote working (and you’ll benefit from remote working stipends to help offset the cost of setting up a productive home-work environment).
- We offer stable, long-term employment with opportunities for advancement based on merit, skill, initiative, and an “open-door” policy where communication is strongly encouraged.
- We foster a friendly, welcoming, and team-oriented atmosphere that encourages innovation and collaboration.
- We have an established depth of technical and support resources that can efficiently and effectively deliver small and large multidisciplinary projects.
- We provide a flexible career direction with opportunities to choose your own path and interesting and exciting assignments ranging in size and type.
- We provide competitive salaries, reviewed annually.
- Health and dental benefits and RRSP/DPSP programs are offered immediately.
- Our merit-and-profit bonus program is our key to recognizing performance.
- Extracurricular social events are provided so we can all have some fun along the way (annual “Prom”, golf tournaments, sports teams, department lunches, summer BBQs, and much more).

**Application Instructions**
- At JLR, each of us contributes to inclusion and we all have a role to play. Our culture is the result of our behaviours, our personal commitment, our curiosity, how we collaborate, and the ways that we courageously share our perspectives a

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