Records Analyst

2 weeks ago

New Westminster, Canada City of New Westminster Full time

**_Great City, Great Work, Great Future_**
**Records Analyst**:
**DEPARTMENT: Office of the CAO - Legislative Services**
**STATUS: Regular Full-time**
**NO. OF POSITIONS: One**
**UNION: CUPE, Local 387**
**HOURS OF WORK: 35 hours per week**
**SALARY: $61,252 to $72,136 annually plus benefits (2021 rates)**

The City has an exciting opportunity for a detail-oriented team player to join the Legislative Services team. As a Records Analyst, you will administer, coordinate, and maintain the corporate records management system and will assist with administering the _Freedom of Information and Protection of Privacy Act_ requirements. In addition, you will develop and establish corporate standards, procedures, and policies related to records; ensure compliance with internal and external records retention regulations; analyze records requirements for the city’s departments; respond to FOI and Privacy issues as directed by the supervisor; provide vacation relief for the FOI and Privacy Coordinator; and recommend and develop record management training materials and conduct training sessions.

If you have the following characteristics and qualifications, we want to hear from you
- You have completed a recognized records management program at a post-secondary institution, supplemented by at least two years of experience in records management - an equivalent combination of education and experience acceptable to the employer may be considered. A Masters of Archival Science (MAS) is an asset.
- You are knowledgeable about the City’s departments’ functions and policies and procedures.
- You are an expert in corporate records classification systems and related information classification principles and procedures.
- You are skilled in conducting training sessions related to the work performed, including developing training and user guide materials.
- You are capable of analyzing users’ records requirements and recommending procedures to integrate the same into the corporate records information management system.
- You are able to make decisions in light of established precedence and be resourceful in resolving new matters.
- You have the natural ability to deal courteously with client departments regarding the records management system and related records retention requirements.
- You have a track record of preparing, maintaining and controlling a variety of records and analyzing and preparing reports on matters related to the work.
- You have knowledge and experience working with a corporate IT department, fluent in IT terminology and can easily learn new software systems.
- You have managed records with an Electronic Document Management System, preference will be given to individuals experienced with eDoc by OpenText and Sharepoint.
- To support a_ workforce that reflects the diversity of our community; women, Indigenous Peoples, racialized individuals, persons of diverse sexual orientation, gender identity or expression (LGBTQ2S+), persons with disabilities, and others who may contribute to diversity of our workforce, are encouraged to express their interest._
- New Westminster is on the unceded and unsurrendered land of the Halq'eméylem-speaking peoples. ' It is acknowledged by the City that colonialism has made invisible their_ _histories_ _and_ _connections_ _to_ _the_ _land._ _We_ _are_ _learning_ _and_ _building_ _relationships_ _with_ _the_ _people_ _whose_ _lands_ _we_ _are_ _on._
- We_ thank all applicants for their interest and advise that only those selected for an interview will be contacted._
- This position is only open to those legally entitled to work in Canada._

Education : College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience : 2 years to less than 3 years

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