Scheduler

3 weeks ago

Pickering, Canada Southbridge Care Homes Full time

Southbridge Care Homes is currently looking to add a caring, passionate, and enthusiastic Scheduler to our amazing home. On a daily basis, reporting to the Director of Care, our Scheduler at Southbridge Orchard Villa will enhance the effective management and performs administrative duties, reception operations and scheduling duties within the Nursing Department.

As a Scheduler, you will be accountable for:

- Perform clerical duties associated with the daily operation for the Nursing department
- Adhere to established policies and procedures regarding quality assurance, occupational health and safety, environment, and infection control
- Assist with communication to Physicians for outstanding Physicals required by residents
- Attend all nursing related committee meetings and take meeting minutes
- Respond to inquiries and concerns from residents, families, and staff, triaging the inquiries accordingly
- Maintain purchase orders and inventory controls in relation to the Nursing department
- Ensure that resident care supplies are distributed to all the units on a weekly basis
- Establish and confirm resident dental, specialist, hairdressing, and outside appointments.
- Ensure all transportations and schedule booked for residents (i.e. Dialysis appointments)
- Input changes to the staff schedules daily and present them to DOC for approval; perform various clerical duties and prepare reports as required; maintain or assist in maintenance of resident records and files;
- To answer absentee calls, identify replacement staff, and track and record all occurrences;
- To interpret collective agreement for clarification purposes;
- Organization of Resident Files/Charts on all Home Areas. Information includes but is not limited to Resident Admission, Discharge or Transfer To prepare and post the Nursing Department schedules as per contracts; prepare, post and maintain the daily nursing schedule, including making calls to staff;
- Maintain the highest level of confidentiality
- Other duties as required
- Post Secondary Certificate in Business or office administration or related program.
- One year or more of experience in a similar position with working knowledge of general office operations.
- Experience with scheduling of staff
- Experience in Long Term Care with utilization of Point Click Care considered an asset
- Pleasant telephone manner with strong customer service skills Strong interpersonal and organizational skills, ability to work in a fast-paced environment and have exceptional time management skills

Southbridge Care Homes welcomes those applicants with disability related needs and those whom a need for accommodation in the recruitment process. Please provide notice of your need for accommodation to the hiring manager upon scheduling of an interview.

In Ontario, Extendicare, ParaMed Home Health Care, and affiliated organizations including our partner homes in Extendicare Assist accommodate the needs of job applicants throughout its recruitment and selection processes in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodation needs must be provided in advance. To discuss your needs, please contact the individual noted in the posting

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