Data Entry and Accounting Clerk

2 months ago


Calgary, Canada Academy of Learning Career College Full time

(815 10 Ave SW #210, Calgary, AB T2R 0B4).

We are looking for a detail-oriented and organized **Data Entry and Accounting Clerk** to support our Accounts Payable (AP) and Accounts Receivable (AR) processes. This role requires excellent communication skills, both within the organization and with vendors, as well as a strong focus on accuracy and efficiency in handling financial data.

**Responsibilities**:
**Accounts Payable (AP)**
- Download, save, and name vendor invoices in accordance with established AP procedures.
- Communicate with internal departments to request purchase invoice approvals, ensuring all necessary documentation and approvals are in place.
- Interact with vendors to request statements of account, confirm vendor information, and verify banking details.
- Review and verify invoices, ensure timely processing, and assist with regular cheque runs.
- Track and update the Master Recurring Sheet for all recurring invoices, including utility bills.
- Ensure file management practices are followed to keep records well-organized and easily accessible.

**Accounts Receivable (AR)**
- Enter AR-related data with precision, updating records and ensuring accuracy.
- Check daily bank deposit receipts and reconcile them with EI report entries.
- Monitor and update the system for accuracy, ensuring that each transaction aligns with recorded data.

**Data Entry and General Support**
- Perform accurate data entry for all relevant financial transactions, adhering to specified formats.
- Transfer data across software platforms as needed, verifying accuracy and completeness.
- Perform backup procedures to maintain data integrity and protect against data loss.
- Store and organize digital documents and database records for quick access and reliable record-keeping.

**Qualifications**:

- Experience in accounts payable and/or accounts receivable is a plus.
- Strong computer skills, especially in Excel and other spreadsheet tools.
- Working knowledge of Microsoft Word, Excel, and other Microsoft products.
- Ability to follow detailed instructions and maintain a high level of accuracy.
- Exceptional organizational skills, with an emphasis on managing digital documents effectively.
- Excellent communication skills, both written and verbal, to liaise with departments and vendors professionally.
- Comfortable in a fast-paced environment with tight deadlines.

**Key Attributes**:

- Attention to detail.
- Strong organizational skills.
- Ability to work under pressure and meet deadlines.
- Reliable and adaptable, with a proactive approach to tasks.

**Work Environment**:

- Fast-paced, deadline-driven atmosphere.

Pay: From $50,000.00 per year

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- RRSP match

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Work Location: In person



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