Human Resources Assistant

3 weeks ago

Gatineau, Canada Native Women's Association of Canada Full time

**PURPOSE OF THE POSITION**

The Human Resource Assistant provides assistance to the Human Resource functions within all departments. Human Resources Assistant assists employees with their insurance and health care claims and benefit packages. Provides support to the Human Resource department as requested by management, which can include, addressing employee inquiries, orientation, data entry, file maintenance, generating reports, policy and procedure writing as well as participation in the recruiting process.

**Core Competencies**
- Quality Orientation
- Time Management
- Problem Solving
- Accountability and Dependability
- Research and Analysis
- Decision making and Judgement
- Ethics and Integrity
- Planning and Organizing
- Mathematical Reasoning
- Communication Skills
- Teamwork
- Basic knowledge of labor laws
- Politically and culturally sensitive

**RESPONSIBILITIES**
- Provide support in HR Operations, including recruitment, onboarding, changes, and offboarding.
- Process required documents through payroll and insurance providers to ensure accurate record keeping and proper deductions.
- Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc).
- Respond to employee inquiries and requests.
- Reconcile benefits statements.
- Assist and coordinate HR projects (meetings, training, surveys etc) and take minutes etc.
- Properly handle complaints and grievance procedures.
- Conduct initial orientation to newly hired employees.
- Correspond with the background check vendor and ensure timely report generation.
- Manage HR folders in the shared drive and keep them updated.
- Responsible for assisting HR in recruiting staff for the office and providing orientation and training of new office and corporate employees.
- Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and that clerical and corporate functions are properly assigned and monitored.
- Ensure timely data entry, handle requests on information and data as requested by leadership team.
- Maintain data confidentiality and assist HR Manager in generating timely reports from HRIS.
- Schedule meetings and interviews as requested by the HR leadership.
- Make photocopies, fax documents and perform other clerical functions.
- File papers and documents into appropriate employee files/e filing system.
- Prepare new employee files.
- Perform other duties as assigned.

**REQUIREMENTS**
- Certificate, diploma or degree in Human Resources management or equivalent experience.
- Experience in not-for-profit’s preferred.
- Strong morals and ethics.
- Commitment to staff and data privacy.
- Effective verbal and written communication skills.
- Ability to work efficiently as a part of a team as well as independently.
- Attention to detail in all areas of work.
- Ability to effectively organize and prioritize work in order to meet set deadlines in a fast-paced environment.
- Professional appearance and manners.
- Bi-lingual will be considered as an Asset (English and French)

**EDUCATION AND EXPERIENCE**
- Bachelor's Degree (preferred)
- Human resources: 2 years (required)

**WORKING CONDITIONS**
- Ability to attend and conduct presentations.

**OTHER**
- Interviews will be held in Gatineau QC, or by teleconference.

**BENEFITS**

The organization offers excellent salary and employee benefits, including support for career advancement.
- **We thank all applicants for their interest in this opportunity. Only those selected for an interview will be contacted.**_
- **Accommodation will be provided at all stages of the hiring process. We ask applicants to make their needs known in advance.**_
- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Store discount
- Tuition reimbursement
- Vision care
- Wellness program

**Personal Attributes**

The employee must maintain strict confidentiality in performing the duties Managing Director of Programs, Projects and Events. The employee must also demonstrate the following personal attributes:

- Time management and punctuality;
- Respect and understanding of Indigenous women’s issues in Canada;
- Dependable and understands the importance of meeting deadlines;
- Honest, sincere, considerate and truthful;
- Understands the importance of quality work;
- Approachable, articulate and determined;
- Resilient, proactive and positive;
- Coachable and adaptable;
**WORKING CONDITIONS**

NWAC strives to be an employer of choice that provides resources and supports all employees with the objective of placing the employees’ health and happiness along with their families first. To that end, NWAC endeavors to provide a clean, safe and secure workplace with various support m

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