Secretary Ii
3 months ago
Elk Island Public Schools (EIPS) is one of the largest school divisions in Alberta, serving the education needs of approximately 17,750 students in 42 schools. Every day, the staff and students of EIPS are encouraged to pursue opportunities to grow and discover their passions in life. We pride ourselves on providing our staff and students with the tools to achieve success by offering dynamic programming, current resources, and practical professional learning opportunities.
EIPS is recruiting a temporary part-time Secretary II at SouthPointe School.
SouthPointe School serves approximately 680 students in kindergarten to Grade 9, with 32 teaching staff and 18 support staff. The school is located in Fort Saskatchewan, AB, approximately 20 kilometres north of Sherwood Park, AB.
SouthPointe School, in collaboration with the community, provides a safe, supportive learning environment in which every student will develop the skills and knowledge to become lifelong learners and contributing members of society.All students at SouthPointe are in an environment where they are valued, cared for, respected and treated as individuals with individual needs, strengths, affinities and areas of growth.
Commencing August 23, 2024
Ending June 26, 2025
12 hours per week, 4 hours per day (8:00 am to Noon), Tuesday, Wednesday, Thursday (flexibility on days of the week)
Open to internal and external applicants
KEY DUTIES & RESPONSIBILITIES
Secretaries perform a broad range of general office tasks to assist in the positive and efficient operation of the school or department. Their duties are generally under the direct supervision of the Principal/Assistant Principal.
Secretary/Clerical
Responsible for telephone switchboard and directing calls
Record and relay telephone messages to staff and students
Welcome and assist visitors to the school office
Distribute mail and courier material to mailboxes
Assist staff members with office equipment problems
Communication through Synervoice
Type correspondence, letters, and memos for administrators and teachers
Maintain current filing system, which includes confidential student files, field trip forms, accident reports and information for staff,
Take minutes at the staff meetings, type and distribute to staff
Perform general office duties, file, and photocopy
PowerSchool/PASI
Maintain student attendance daily, record student absence, appointments, and late messages from parents
Call parents if the school has not been contacted regarding the student’s absence as directed by Administration
Update basic student demographic information
Maintain student cumulative files
May be responsible for creating basic reports
Maintain and verify the information for PASI submissions
Monitor changes and implications for funding
Responsible for providing audit information as requested by Alberta Education
Meet Alberta Education Reporting submission deadlines
Submit class size information report
Register new students
First Aid
Distribute medication to students as authorized by their parents, prescribed by the family doctor, and assigned by the administration
Supervise students in case of illness or accidents
Attend to student injuries or illnesses
Document medical action is taken with the student
QUALIFICATIONS
Education and Experience
High School Diploma
Supplemented by related courses
Minimum of one-year related experience in a school or office environment
Equivalencies will be considered
Knowledge, Skills, and Attitudes
Accurate data entry skills
Good oral and written communication skills
Switchboard experience
Good interpersonal skills
Good organizational and time management skills
Good prioritization, organization, multitasking, problem-solving, and time management skills
Ability to work independently
Strong ability to adapt and manage change with frequent interruptions
Ability to deal with sensitive and discretionary matters and maintain strict confidentiality
Personal suitability