Administrative Receptionist

3 weeks ago


Pickering, Canada Durham Region Unemployed Help Centre Full time

**Position Summary**:
Reporting to the EO Program Manager, this position will provide information to service users, responding to general telephone and in-person enquiries on a timely basis, promoting the services and resources of the Help Centre, actively referring appropriate service users to in-house programs, and performing administrative duties.

This is a 2-month contract with a possibility of extension.

**In this role, you will**:
Provide all general start-up duties for the office, including opening, disarming alarm, starting resource center and front desk equipment (e.g. sign-in iPad, computers, photocopier), checking and transferring messages left on telephone system
- Starting ready to serve clients at 8:30 am sharp, finishing no earlier than 4:30 pm: greet, direct and assist service users/others, providing information on the telephone or in-person, forwarding calls, booking appointments for service provision and computer usage, referring clients to appropriate program(s) or service, etc.
- Schedule appointments between Intake Coordinator, Employment Specialist and Recruitment Specialist, using the Appointment Manager or computerized systems
- Maintain accurate records of all communications with potential clients
- Reminder calls to schedule clients/employers and update the Appointment Manager or computerized systems
- Assist clients with equipment /computer usage including internet, faxing, photocopying, job postings, researching employer information, minor resume/cover letter changes, etc.in the absence of the Resource Coordinator
- Perform administrative duties, which will include preparing documents for new Assisted Service clients, reporting and/ or dealing with office or equipment maintenance issues, ordering and tracking office supplies, attendance sheets, preparing absentee forms, etc.
- Responsible for full office closing duties including shutting down computers
- Maintain confidentiality of service users and agency matters at all times including during and after work hours
- Advising management of issues regarding smooth running of operations, e.g. misuse of equipment, time management issues, etc
- Performs other tasks as assigned by management

**You bring**
- 1-year Post Secondary Diploma
- Minimum 2 to 3 years' experience in an administrative position or equivalent combination of education and experience
- Operation of general office equipment and a multi-line telephone system
- Professional business and telephone manner
- Knowledge of employment / community programs/services, and other employment related material, web sites, etc.
- Proficiency in MS Word, Excel, typing and internet use
- Excellent verbal and written communication skills
- Demonstrated problem-solving and multi-tasking skills
- Ability to assist clients in a friendly, helpful and non-judgmental manner

**Job Type**: Fixed term contract
Contract length: 2 months

Schedule:

- Monday to Friday
- Morning shift

Work Location: In person

Application deadline: 2024-05-13



  • Pickering, Canada Metaverse Development Full time

    **Toyota Receptionist /30 Week** **Job Summary**: The **Receptionist's** primary function is to ensure the courteous check-in and check-out of prospective guests in an energetic, outgoing, and welcoming manner. As the first point of contact, you will provide knowledge and insight about the various activities at the dealership, and being a part of our team...


  • Pickering, Canada Seaton Physio & Wellness Clinic Full time

    Job information: We are looking for an energetic and outgoing receptionist to join our multidisciplinary team of health care professionals! Job details: - Greet and sign in patients - Perform extended health care - Book appointments - Maintain a professional, polite and positive attitude - Proficient use with Microsoft Office suite - Provide administrative...


  • Pickering, Canada Seaton Physio & Wellness Clinic Full time

    Job information: We are looking for an energetic and outgoing receptionist to join our multidisciplinary team of health care professionals! Job details: - Greet and sign in patients - Perform extended health care - Book appointments - Maintain a professional, polite and positive attitude - Proficient use with Microsoft Office suite - Provide administrative...


  • Pickering, Canada Seaton Physio & Wellness Clinic Full time

    Job information: We are looking for an energetic and outgoing receptionist to join our multidisciplinary team of health care professionals! Job details: - Greet and sign in patients - Perform extended health care, work place injury (WSIB) and motor vehicle accident (MVA) billings - Book appointments - Maintain a professional, polite and positive attitude -...

  • Receptionist

    1 month ago


    Pickering, Canada ChaimsPro Medical Aesthetics Inc. Full time

    Join the respected team at **ChaimsPro Medical Aesthetics**, a leading name in the Canadian aesthetic industry, dedicated to excellence in beauty and wellness services. We are currently seeking friendly and professional individuals to join us as **Receptionists**, ideally with experience in customer service or a keen interest in the aesthetics...

  • Receptionist

    1 month ago


    Pickering, Canada Miller Waste System Full time

    MILLER WASTE SYSTEMS - Pickering **Title**: Receptionist **Location**: Pickering **Shift**: Monday to Friday, 8:00 a.m. - 5:00 p.m. **Start Date**: ASAP **Responsibilities**: In the position of Receptionist, your responsibilities will include but are not limited to: - Must adhere to Miller Waste System safety protocols and must be familiar with...

  • Dental Receptionist

    4 weeks ago


    Pickering, Canada Brock North Dental Full time

    Overview: We are seeking a skilled and organized Dental Receptionist to join our team. As a Dental Receptionist, you will be the first point of contact for our patients and play a crucial role in providing excellent customer service and administrative support in our dental office. **Duties**: - Greet patients and visitors with a warm and friendly...

  • Medical Receptionist

    4 weeks ago


    Pickering, Canada J Liu MPC Full time

    Responsibilities: - Greet and check-in patients at the front desk of a medical office - Schedule appointments and manage the office calendar - Answer phone calls and respond to inquiries from patients, healthcare providers, and other staff members - Collect and update patient information in electronic medical records (EMR) system - Verify insurance coverage...

  • Receptionist

    1 month ago


    Pickering, Canada Seaton Physio & Wellness Clinic Full time

    Job information: We are looking for an energetic and outgoing receptionist to join our multidisciplinary team of health care professionals! Job details: - Greet and sign in patients - Perform extended health care - Book appointments - Maintain a professional, polite and positive attitude - Proficient use with Microsoft Office suite - Provide administrative...

  • Dental Receptionist

    4 weeks ago


    Pickering, Canada Pickering Square Dental Full time

    '''Duties''' - Greet and welcome patients as they arrive at the dental office - Answer phone calls and schedule appointments for patients - Verify insurance coverage and collect necessary patient information - Assist with billing and payment processing - Maintain patient records and ensure accuracy of information - Coordinate with dental staff to ensure...


  • Pickering, Canada Seaton Physio & Wellness Clinic Full time

    Job information: We are looking for an energetic and outgoing receptionist to join our multidisciplinary team of health care professionals! Job details: - Greet and sign in patients - Perform extended health care - Book appointments - Maintain a professional, polite and positive attitude - Proficient use with Microsoft Office suite - Provide administrative...

  • Dental Receptionist

    1 month ago


    Pickering, Canada Safavi Dental Clinic Full time

    **Responsibilities**: 1. Manage hygiene and dentist schedules. 2. Process payments and insurance claims. 3. Send predetermination and follow up on treatment plans. 4. Act as a liaison between patient and insurance companies. 5. Perform related duties. Hourly wage depends on the years of experience as a dental administrative assistant. **Job Types**:...


  • Pickering, Canada Pickering Toyota Full time

    **Job Title: Toyota Receptionist** **Job Summary**: As a Toyota Receptionist, your primary responsibility is to create a positive and welcoming environment for guests and provide exceptional customer service. You will be responsible for greeting and assisting guests, handling inquiries, managing appointments, and ensuring the smooth operation of the...


  • Pickering, Canada iPro Realty Ltd., Brokerage Full time

    A leader in the Real Estate industry, with 13 offices and nearly 2000 Realtors, iPro Realty is one of the GTA’s fastest-growing independent Real Estate Brokerages. **FULL-TIME RECEPTIONIST** Reporting to the Broker Manager and as the face and first impression of our Pickering office, our receptionist oversees most administrative activities for this...

  • Evening Receptionist

    22 hours ago


    Pickering, Canada Pickering Honda Full time

    Job Opportunity Pickering Honda, a proud member of Drive Auto Group, is currently looking for a Part-time Evening Receptionist to join our growing team As a Receptionist you will be responsible for creating a lasting and outstanding customer service experience to all customers of the dealership. The ideal candidate should be friendly and approachable, and...


  • Pickering, Canada REMAX Hallmark First Group Realty Inc., Brokerage Full time

    RE/MAX Hallmark is an innovative full-service residential real estate brokerage. Through our enduring efforts, we have fostered a strong brand to become the number one Real Estate brokerage within RE/MAX network globally. RE/MAX Hallmark has cultivated itself as a destination company for a wide cross-section of agents and staff, with various types of life...


  • Pickering, Canada Axis Family Footcare Full time

    Our Chiropody/Podiatry clinic is looking for a medical administrative assistant to join us in a full-time medical administrator/receptionist role! If you have experience in any medical reception (walk-in, family practice, specialists office, etc.), and exceptional customer service skills, we want to hear from you! **Responsibilities and Duties** - Deliver...


  • Pickering, Canada Liberty Tax Full time

    GTA | Kingston |Ottawa | Windsor | London | Barrie | Innisfil | Wasaga Beach |Orillia |North Bay **Administrative Assistant** **Responsibilities**: - Call all past clients to invite them back for the current tax season. - Develop client relations; greet customers, answer inquiries, and manage all inbound & outbound calls. - Organize, file, and scan...

  • Dental Administrator

    4 weeks ago


    Pickering, Canada Dentistry on Liverpool Full time

    Dentistry on Liverpool has ben a part of the Pickering community since 1967. We are looking to add an enthusiastic Dental Receptionist to our growing team. If you are passionate about dentistry, highly motivated and can work both independently as well as part of a team, please forward your resume for consideration. **Requirements**: - Dental Assisting or...


  • Pickering, Canada Lifesaver 101 First Aid & CPR Training Full time

    **Job description** We are currently seeking top talent for a fantastic Administrative Assistant opening at our Company In this full-time, permanent, career opportunity, you will be responsible for providing a high level of administrative support to a senior Executive along with some additional ad hoc support to a diverse team in a fast paced, small,...