Accounts Payable Supervisor Term

3 weeks ago

Bridgewater, Canada Nova Scotia School Boards (NSSB) Full time

**Accounts Payable Supervisor - Term**:
**South Shore Regional Centre for Education**

The South Shore Regional Centre for Education (SSRCE) practices the culturally responsive pedagogy approach in providing an inclusive, diverse, equitable, safe and healthy education that supports learning and success both personally and academically to the 59,000 residents of Lunenburg and Queens Counties, an area of 5,250 square kilometres and a total of 23 schools.

**Position**:
Accounts Payable Supervisor

**Location**:

Bridgewater, NS

**Reports to**:

Manager of Finance

**Employee Group**:

Non-Union

**Job Status**:

Term - 7 hrs/day

**Start/End Dates**:

Immediately to December 31, 2024

**Salary**:

Band 6 ($56,201 to $70,251)

**Closing Date**:

March 19, 2024 at 11:59pm

Qualifications:

- Completion of community college business administration diploma with a concentration in accounting.
- Minimum of 3 years experience in the field of accounting and all aspects of accounting procedures, preferably accounts payable.
- Effective communication and interpersonal skills.
- Proficient in MS Office (Excel, Access and Word software).

Characteristics:

- Team player demonstrating effective and cooperative working relationships with all employees.
- Skill in analyzing and interpreting financial data.
- Excellent time management and data handling skills.
- Good verbal and written communications.

Task Dimensions:
Manages the Accounts Payable Department through the efficient payment of all supplier accounts. Assigns various Accounts Payable Department job functions, for example:

- Supervising and training Accounts Payable staff in the performance of standards and routine accounting, cash control, special assignments, and other related duties, for example, the accumulation, posting and preparation of data for reports or documentation. May delegate daily work assignments based on own knowledge of department priorities.
- Directing and/or assisting in the performance of tasks when required.
- Reviewing work productivity of Accounts Payable Department to ensure accuracy and completeness.
- Providing technical assistance and training to Accounts Payable staff.
- Maintaining a current listing of the Accounts Payable Department job functions and staff assigned to each duty.
- Conducting the annual performance appraisal of all Accounts Payable staff.
- Using tact and diplomacy when performing all duties.

Computing and analyzing financial data to maintain accurate records of expenditures through Accounts Payable, for example:

- Ensuring correct processing and timely payment of invoices in conjunction with other Accounts Payable staff.
- Ensuring expenditures through Accounts Payable are reasonable by referring any questions to the Manager of Finance or other appropriate RCE staff prior to posting.
- Sorting and distributing Accounts Payable mail
- Preparing, processing and/or follow up of supporting documentation for Invoices/Credits.
- Ensuring all invoices are received in a timely manner and have the appropriate coding and authorization from the budget owners.
- Ensuring all expenses/invoices/credits meet the payment deadlines and maximizing discounts by using cash management.
- Running and supervising all Payment Proposals for both EFT and Cheque runs, verifying the accuracy of the proposal.
- Requesting the setup of new vendors, as required, including having the trade vendor bank information verified prior to sending to the BSC Help Desk with all supporting documents.
- Entering all disbursement vouchers and other miscellaneous payments.
- Resetting cleared payment items relating to bank rejects or returns.
- Maintaining Bell Mobility and Aliant account information details.
- Maintaining Fuel Card account information details.
- Balancing and reconciling accounts on a monthly basis and adjusting and correcting opening and closing entries including Accounts Payable monthly and year-end accruals.
- Processing adjustments as required for Accounts Payable, such as re-allocating invoices to correct accounts.
- Preparing analysis of accounts as required.
- Preparing Accounts Payable accruals at month end and ensuring all other accruals are complete.
- Answering queries from all vendors regarding problems with invoices or payment of them. Directing all calls from vendors to appropriate party to solve problems as they arise. Corresponding with vendors regarding problems with invoices, as required.
- Ensuring supplier statements are reconciled to invoices on a timely basis.
- Ensuring current and previous years Accounts Payable files are in a neat and tidy order and are stored properly.
- Ordering and maintaining Accounts Payable supplies.
- Setting work schedules for Accounts Payable staff.
- Preparing reports and performs other duties for the Finance Department as requested.
- Assisting auditors when Accounts Payable information is required during audits.
- Backfilling for other Accounts Payable staff, as required.

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