Practicum Assistant

2 months ago

Toronto, Canada York University Full time

**Purpose**:
Under the direction of the Manager, Nursing Practicum Coordination Office (NPCO), this position provides general administrative/secretarial support to the Manager and excellent service to the School of Nursing students, faculty, staff, and external partners. Assists with the smooth coordination of the practicum experience for Nursing students. This includes responding to students and faculty queries. supporting the verification process of required practicum documents. updating materials, Affiliation Agreements and School websites. creating, maintaining and updating student and agency databases, preparing all legal forms (e.g., affiliation agreements, contracts and liability certificates), liaises between School of Nursing and affiliates, organizes events and seminars, and supports relevant committees.

**Education**:
Completion of High School Diploma and post-secondary secretarial training required. University undergraduate degree an asset.

**Experience**:
2 years recent related administrative/secretarial/program coordination experience, including scheduling administrative processes, working with diverse cultural groups, and liaising with external clinical agencies. Experience with affiliation agreements and contracts. Experience working with relational databases (e.g., HSPnet). Familiarity with academic practicum program. Committee support including minute taking.

**Skills**:
Ability to deal courteously and effectively with people
Ability to obtain and provide information in a clear and concise manner
Ability to work independently in a high-stress and high-volume environment
Ability to multi-task, set priorities and meet deadlines
Effective interpersonal and communication skills (oral and written)
Good judgment and initiative
Effectiveness in attending to details
Tact and diplomacy essential
Experience working with and supporting diverse cultural groups
Ability to work as an effective member of a team
Excellent organizational skills
Ability to maintain confidentialityTechnical Skills:
MS Office (Word, Excel, at an intermediate level)
E-mail software and calendaring (e.g., Outlook).
Experience working with on-line student records system (e.g., SIS-PES/ COS).
Ability to use Internet effectively and to perform searches.

Other:
Must be punctual and reliable

**Additional Notes**:
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**York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.**

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**We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.**

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**PLEASE NOTE: Applications must be received by 11:55 pm EST on the posted deadline date, if applicable.

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