Orchestra Manager

JOB TITLE**:Orchestra Manager**
POSITION TYPE: Contract, Part-time seasonal, approx. 10-15 hours/week
LOCATION: Some duties on-site at the performance venue; others remote/virtual
REPORTS TO: Executive Team
SUPPORTS: Musicians, Music Director

The Cathedral Bluffs Symphony Orchestra brings to life the power, emotion and dynamism of the classical symphonic repertoire for an engaged audience of supportive listeners. Our members are drawn from the local community and we champion the performance of some of the greatest music ever written to inspire new and existing audiences. Cathedral Bluffs is proud of its long-standing role in the development of young artists and in furthering the musical growth of its members.

Founded in 1985, Cathedral Bluffs Symphony Orchestra is one of Toronto’s leading community orchestras. Led by the dynamic Maestro Martin MacDonald, Cathedral Bluffs is known for its musicianship, diverse repertoire, and engaging programs. Cathedral Bluffs presents a dynamic six
- concert subscription series, along with a variety of additional performances in the community.

**JOB SUMMARY**
The Orchestra Manager is responsible for the administration and business functions of the Orchestra, including arrangements for rehearsals and performances, coordination of resources related to each concert - both on-stage and front of house, managing the orchestra’s part-time librarian (who in turn is responsible for procurement, distribution, collection and storage of music and the orchestra’s library of parts and scores), overseeing the orchestra’s part-time bookkeeper and supporting the Orchestra’s executive team, marketing and development activities and Music Director.

**JOB DUTIES AND RESPONSIBILITIES**

**Rehearsals & Performances**:

- Set rehearsal & concert dates, in consultation with the Music Director and Board of Directors.
- Manage relationships with performance venues and negotiate and secure rehearsal and concert venue contracts.
- Oversee implementation of Health and Safety Protocol requirements at rehearsals and performances.
- Arrange for necessary technical and/or equipment needs for orchestra (e.g., piano tuning) and with concert venue for rehearsals and concert events.
- Prepare & distribute to orchestra members/guest artists: rehearsal and concert dates schedules; each concert cycle rehearsal schedule (in consultation with Music Director), production details.
- Coordinate with principals/section leads and Music Director to ensure adequate personnel for each concert cycle. Track attendance at rehearsals/concerts of orchestra members/extra musicians.
- Arrange performance agreements between CBSO and guest artists (based on the budget approved by the Board of Directors).
- Produce concert programs for each concert event. Prepare concert program content, including guest artists' biographies/photos, orchestra members list, programming, advertisements, donors/sponsors/grant acknowledgements.
- Organize and/or facilitate concert night receptions, fundraising activities, etc.
- Organize and train volunteers for front-of-house duties (e.g., "will call", ushering, receptions etc.) at concert events.

**Box Office**: (directly or by overseeing box office personnel)
- Set-up and maintain online box office ticketing program (Tixhub) each season, and maintain subscriber/patron database.
- Manage Box Office functions at concert events, including ticket sales, "will call", etc.
- Maintain accurate cash/credit card sales accounts.
- Provide regular reports on box office activities and recommend pricing and opportunities to increase box office results

**Communications**:

- Support Audience/Community Development Coordinator in marketing, communication and development activities.
- Manage regular communications and information flow to orchestra members and guest musicians/artists
- Manage box-office-related communications to patrons, subscribers and guests

**Administrative**:

- Oversee bookkeeper, request payments, and oversee financial year-end.
- Oversee librarian (budgeting of music rentals/purchases/copies).
- Administer Health & Safety protocols, liaising with musicians, venues, and other stakeholders.
- Provide accurate information to the bookkeeper on monthly or per cycle payments to artistic (including Music Director, string principals, extra musicians, and guest artists) and administrative personnel.
- Maintain and ensure timely payments/renewals of operational expenses, such as music purchases/rentals, website hosting/domain, postal box, etc.
- Prepare annual operating budgets and forecasts, and maintain accurate reporting of revenues and expenditures throughout the season.
- Prepare and submit reports to Socan (Entandem).
- Maintain contact information for members, guest musicians, volunteers, patrons and donors.

**Location**:

- In-Person_ - Attend all concerts and (at least the first half of) all rehearsals. Rehearsals are typically from 7:15-10:15 on Monday evenings, from late Augus