Branch Administrator/commodity Buyer

3 weeks ago

Red Deer, Canada Consolidated Gypsum Supply Ltd Full time

Consolidated Gypsum Supply Ltd. is an Alberta based building supply company serving builders and contractors in Western Canada for 45 years. Headquartered in Edmonton, Consolidated Gypsum Supply Ltd. has six Branches; two in Edmonton, two in Calgary and one each in Red Deer, and Saskatoon.

Reporting to the Branch/Operations Manager, the Branch Administrator/ Commodity Buyer is responsible for purchasing goods and coordinating activities related to procuring at the branch level. In addition to procurement, duties include administrative functions for the Operations Department.

**DUTIES**:
The Branch Administrator/ Commodity Buyer is responsible for performing the following tasks, but not limited to:
**BRANCH ADMINISTRATION**
- Orderly flow of all Branch paperwork (packing slip, invoicing, etc.)
- Reviewing and correcting costing of all inventory P.O’s and transfers
- Monitoring and data entry of warehouse and delivery damages, as well as sales promotion items on a weekly basis and month end.
- Monitor and investigate inventory discrepancies thoroughly to the satisfaction of the Branch Manager.
- Ordering of all branch stationary and supplies, postage, etc..
- Maintain accuracy of company forms for Sales and Operations departments.
- Coordinate inventory record of all computer and electronic equipment with IT within the branch.
- Ensure that all office equipment is functional.
- Coordinate with Vendors for cleaning of office equipment when required.
- Sort, date stamp, and distribute incoming and outgoing mail.
- Filing of customer invoices, packing slips, transfers, supplier returns and adjustment batches
- Petty Cash reconciliation, maintaining petty cash balance and float for the cash registers.
- Follow and enforce company policies and procedures.
- Responsible for preparing bank deposits and taking them to the bank.
- Receptionist relief for breaks and coverage for illness/booked time off
- Inventory preparation
- Participate in and record for the regular Branch manager meetings
- Branch advocate for gathering & submitting goals and objectives for the branch and accurate tracking thereof.
- Generating reports for insufficient and inventory control
- Responsible for time sheet approvals for warehouse and delivery personnel
- Updating and monitoring hours for hourly employees.
- Additional duties may be assigned by the Branch Manager.

**COMMODITY BUYING**

Responsible for the purchase of all resale inventories at the branch level, not covered by Central Purchasing. Would include showroom product, bulk buys, winter booking.
- Investigate and deals with “Inventory Discrepancies”
- Process material returns
- Issue vendor purchase orders as required and expedites same.
- Arrange freight for all Special/Stocking items needed for Sales Department.
- Assist Sales Team in forecasting and acquiring product needed for upcoming projects.
- Vendor Credit Requests
- Print and analyze blue and purple SKU reports
- Ensure that special orders meet company compliancy
- Eliminate non-stock SKU’s as per Branch Manager direction
- Ongoing communication and development of Action Plans with the Branch Manager regarding entire inventory management process.
- Quarterly review of all stocking SKU’s and specifically the reset of the Reorder Points and maximum stocking quantities
- Daily Printing and review of the Low Inventory report and implementation of necessary course of action
- Physical inspection of all inventories in the operations department minimum once a week
- Management of stocking SKU so as to achieve “maximum” inventory turns.
- Additional duties may be assigned by the Operations Manager.
- Review, approves, process Branch Transfers requests for inventory (out only)

**QUALIFICATIONS**:

- ** **Minimum two years warehouse administration experience preferably in the building supply industry
- Purchasing/Commodity Buying experience is a requirement
- Strong working knowledge of Microsoft Excel, Word and Outlook
- Must have excellent verbal and written communication skills
- Paper flow volume is extremely high in this position, strong administrative skills are imperative.
- Must be able to demonstrate ability to prioritize tasks based on relative importance and urgency
- Attention to detail and accuracy

Consolidated Gypsum Supply offers a comprehensive benefits package, RSP matching program and opportunity for professional development.

We thank all applicants for their interested; however only those selected for an interview will be contacted.

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