Event Coordinator

2 weeks ago

Calgary, Canada Hotel Arts Group Full time

**Are you attentive to every detail? Are you dedicated to people with a passion that goes beyond the ordinary?**

The** Hotel Arts Group** is currently seeking a dynamic hospitality professional to fill the role of **Event Coordinator **at Hotel Arts. The **Event Coordinator** is responsible for the support of the Events department and all related departments both administratively and operationally for internal and external clients.

**As an impassioned and engaged individual who is organized, detail-oriented and creative you'll be responsible for some of the following highlights**:

- Perform administrative duties to ensure the efficient operation of the Catering and Conference Services Department.
- Assist and prepare contracts for all related Event Managers in Opera. Ensure all contracts, memos and reports are properly traced and initiate follow-up correspondence when necessary.
- Maintain and monitor the daily distribution of all prepared BEOs to all related departments.
- Prepare and distribute daily change logs to all related departments, and ensure all changes made within 24 hrs are communicated verbally to appropriate departments.
- Ensure every week all BEOs are produced and distributed to all related departments at least five days prior to the event date. Follow-up with relevant Event Managers on any missing BEO within the 5-day parameter.
- Coordinate and detail all internal meetings and events, from booking in Opera to BEO creation and distribution.
- Participate in daily, weekly and monthly departmental and sales-related meetings, preparing agendas, summaries and minute-taking when required.
- Working with Corporate Event Services Manager to service meetings from 1 to 20 guests.
- All other duties and tasks set forth by the Director of Catering and Conference Services.
- A minimum of 1 year of experience in an Events Office or a minimum of 1 year of operation experience in an Event capacity
- Polished, energetic and pleasant demeanour
- Excellent interpersonal and communication skills
- Proficiency in Microsoft Office software including Word, Excel and Outlook
- Experience in the Opera Sales and Catering/Property Management System is an asset
- Highly organized and detail-oriented
- Ability to multitask and prioritize workload

**Applicants who do not already have legal permission to work in Canada will not be considered.**

**Hotel Arts Group is an Equal Opportunity Employer.**

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