Contract Payable Administrator

2 months ago

Abbotsford, Canada VanMar Constructors Inc. Full time

For over 40 years VanMar's values have remained the same - and we continue to live by them every day. Today, VanMar is a well-established and highly respected Design-Builder, Construction Manager, General Contractor, and Developer specializing in multi-residential, high rise, mid rise, institutional, and mixed-use projects. As a growing company, we're looking to give the right individual an opportunity to excel within our organization.

We are looking to add an **Experienced Contract Payables Administrator** to our dynamic team of professionals at our Head Office in Abbotsford, BC.

**The role and responsibilities**:

- Matching, coding and processing of vendor invoices and sub-trade progress billing forms
- Commitment Payable Administration including the issuance of new contracts, and processing of change orders.
- Maintenance and monitoring of construction sub-contracts ensuring compliance of required documentation (insurance, Stat Dec, WCB)
- Production of reports for project managers and resolution of variances and discrepancies
- Reconciliation of vendor statements with company payable records
- Balancing of AP sub-ledger with general ledger
- Preparation of monthly cheque runs, and EFT payments as well as holdback releases
- Serve as the main contact person for correspondence with vendors and sub-trades
- Resolution of billing discrepancies
- Management of vendor/job contacts

**Required qualifications**:

- A minimum of 3 years experience in a high-volume AP processing environment within the construction industry
- Solid foundation in double entry bookkeeping
- Knowledge and experience working with a construction CRE software suite. Experience with Timberline/Sage 300, TimberScan or ProCore would be considered an asset.
- Intermediate knowledge of the Microsoft Office Suite with a focus on excel.

**Required skills**:

- Excellent communication skills, both verbal and written
- Ability to process data fast and with accuracy
- Knowledge of general office processes and procedures
- Ability to exercise good judgment and prioritize among a multitude of tasks
- Organized with an attention to detail
- Positive attitude and a willingness to learn
- Self-motivated, who strives to perform outside of their job description
- Knowledge of the Construction Lien act and documentation required for monthly payment and lien holdback
- Knowledge of Work Safe requirements as it pertains to commitments

Compensation and benefits:

- VanMar provides excellent compensation commensurate with experience.
- Extended health and dental benefits
- Health Spending Account
- Three weeks’ vacation
- Discretionary bonuses
- On site Gym and Locker room facilities

VanMar is an equal opportunity employer and recognizes as well as values the contributions of all its employees to building projects of the highest quality. As a result our Company has become a trusted and reputable builder throughout British Columbia and Ontario

**Job Types**: Full-time, Permanent

**Salary**: $55,000.00-$65,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- Vision care
- Wellness program

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Abbotsford, BC V2T 6Y7: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Do you currently live in BC?

**Experience**:

- Accounts payable: 3 years (required)

Work Location: In person

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