Coordinator, Administration and Events

2 weeks ago

Toronto, Canada University of Toronto Full time

**Date Posted**:01/09/2023
**Req ID**: 29214
**Faculty/Division**: Faculty of Arts & Science
**Department**: Department for the Study of Religion - Robert H.N. Ho Family Foundation Centre for Buddhist Studies
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00044332

**Description**:
**About us**:
The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

**Your opportunity**:
Under the general direction of the Director, Centre for Buddhist Studies, the Coordinator, Administration and Events is responsible for the efficient execution and coordination of the Centre’s calendar of events, consisting of seminars, lectures, workshops, conferences, research colloquia, public lectures, and other special events. The incumbent schedules and helps to conduct events, produces and sends invitations, books venues, communicates with speakers, arranges logistics and hospitality, prepares and distributes event promotion materials, evaluates events (e.g. prepares reports), maintains the website, promotes events through social media platforms, collects and prepares financial documents for processing, and assists with reviewing and monitoring program budgets.

Additional duties include: monitors the activities of work-study students and casual employees for general office duties and events; updates databases, mailing lists and prepares standard reports; supports committees and takes minutes.

**Your responsibilities will include**:

- Acting as the first point of contact for general enquiries
- Determining logístical details and activities for events and/or programming
- Scheduling travel plans and requesting appropriate accommodations
- Resolving issues that may occur during events and escalating problems as required
- Conducting post-event evaluation, analysis and recommendations for changes
- Liaising with staff and vendors to ensure logistics are carried out according to the event plan
- Coordinating the drafting, production and dissemination of advertising materials
- Coordinating meeting schedules, agendas, materials, action and follow-up items

**Essential Qualifications**:

- Bachelor's Degree in business administration or communications, or an acceptable combination of education and recent and equivalent experience.
- Minimum three (3) years of recent and related experience coordinating and administering the logistics of events, preferably in an academic unit.
- Experience providing office administration support, including calendar scheduling, drafting correspondence, and providing front-line support.
- Experience preparing and coordinating the schedule for program and event calendars.
- Experience working with databases and preparing reports for analysis; developing and maintaining filing system and providing administrative support to committees and taking minutes.
- Experience preparing correspondence, event and promotional material.
- Experience maintaining, and creating and distributing content on websites and social media platforms.
- Experience evaluating events and preparing statistical reports.
- Experience and proficiency in using design software (e.g. InDesign, Photoshop, and Canva).
- Experience directing casual employees and work study students.
- Advanced skills in Microsoft Office Suite (e.g. Word, Excel, PowerPoint, Outlook), WordPress, Drupal, or similar content management systems; and social media platforms (e.g. Facebook, Instagram, Twitter, etc.)
- Experience setting up and conducting online programming, such as setting up Zoom meetings and webinars, handling remote event registration, recording or live-streaming events, and editing event recording and captions.
- Demonstrated superior organizational, time-management, and interpersonal skills. Excellent verbal and writtencommunication skills.
- Ability to work under pressure on multiple assignments requiring attention to detail, with time-sensitive deadlines.
- A strong customer service orientation, and effective interpersonal skills to deal with students, staff, faculty, and external contacts with professionalism and tact.
- Demonstrated accuracy and good judgement.
- Ability to maintain confidentiality in all business and academic activities.
- Knowledge of University administration andprocedures.

**Assets (Noness

  • Assistant Wedding and Event Coordinator

    3 days ago

    Toronto, Canada JP&Co. Events Full time

    JP&Co. Events is a full service event planning and hospitality management company that offers a wide range of services for weddings, corporate events, private parties, and other special events. We are looking for an energetic individual who is passionate about weddings and loves to help couples find ways to make their wedding day perfect. - Manage the...

  • Event & Catering Sales Associates and Managers

    4 weeks ago

    Toronto, Canada Eatertainment Events and Catering Full time

    **Job description** Eatertainment is one of Canada’s leading Event & Catering companies with over 30 venues within its portfolio and a 20+ year track record of producing some of the country’s top events. As we add more exclusive venues and clients, we are looking for passionate event professionals with industry experience to join our team! Reporting to...

  • Administrative Coordinator, Event Production

    3 weeks ago

    Toronto, Ontario, Canada Toronto International Film Festival Full time

    We are currently hiring for the position of:Administrative Coordinator, Event Production - FTReporting to the Manager, Event Production this position is responsible for supporting the Event Production and Hospitality department's administrative processes and procedures as well as providing occasional on-site event support as required to the Event Production...

  • Coordinator, Events

    2 weeks ago

    Toronto, Canada The Canadian Academy of Recording Arts and SciencesThe JUNO Awards Full time

    POSITION TYPE: Full-Time ANTICIPATED START DATE: June 3, 2024 REPORTS TO: Director, Events & Artist Relations ORGANIZATION SUMMARY The Canadian Academy of Recording Arts and Sciences (CARAS) was formed in 1975 to preserve and enhance the Canadian music industry and to contribute towards higher artistic and industry standards. CARAS’ mandate is comprised...

  • Coordinator, Events

    2 weeks ago

    Toronto, Canada The Canadian Academy of Recording Arts and SciencesThe JUNO Awards Full time

    POSITION TYPE: Full-Time ANTICIPATED START DATE: June 3, 2024 REPORTS TO: Director, Events & Artist Relations ORGANIZATION SUMMARY The Canadian Academy of Recording Arts and Sciences (CARAS) was formed in 1975 to preserve and enhance the Canadian music industry and to contribute towards higher artistic and industry standards. CARAS’ mandate is comprised...

  • Coordinator, Events

    2 weeks ago

    Toronto, Canada The Canadian Academy of Recording Arts and SciencesThe JUNO Awards Full time

    POSITION TYPE: Full-Time ANTICIPATED START DATE: June 3, 2024 REPORTS TO: Director, Events & Artist Relations ORGANIZATION SUMMARY The Canadian Academy of Recording Arts and Sciences (CARAS) was formed in 1975 to preserve and enhance the Canadian music industry and to contribute towards higher artistic and industry standards. CARAS’ mandate is comprised...

  • Coordinator, Events

    2 weeks ago

    Toronto, Canada The Canadian Academy of Recording Arts and SciencesThe JUNO Awards Full time

    POSITION TYPE: Full-TimeANTICIPATED START DATE: June 3, 2024 REPORTS TO: Director, Events & Artist RelationsORGANIZATION SUMMARY The Canadian Academy of Recording Arts and Sciences (CARAS) was formed in 1975 to preserve and enhance the Canadian music industry and to contribute towards higher artistic and industry standards. CARAS’ mandate is comprised of...

  • Coordinator, Events

    2 weeks ago

    Toronto, Canada The Canadian Academy of Recording Arts and SciencesThe JUNO Awards Full time

    POSITION TYPE: Full-Time ANTICIPATED START DATE: June 3, 2024 REPORTS TO: Director, Events & Artist RelationsORGANIZATION SUMMARY The Canadian Academy of Recording Arts and Sciences (CARAS) was formed in 1975 to preserve and enhance the Canadian music industry and to contribute towards higher artistic and industry standards. CARAS’ mandate is comprised of...

  • Tour and Events Coordinator

    5 days ago

    Toronto, Canada Ministry of Tourism, Culture and Sport Full time

    Are you ready for a new and exciting challenge? Are you an experienced events professional looking for new challenges? Do you have top-notch events planning and project management skills, good political acuity and an interest in delivering announcements highlighting Ontario's vibrant arts, tourism and amateur sport sectors? Are you a strong team player who...

  • Coordinator, Events

    2 weeks ago

    Toronto, Canada The Canadian Academy of Recording Arts and SciencesThe JUNO Awards Full time

    POSITION TYPE: Full-TimeANTICIPATED START DATE: June 3, 2024 REPORTS TO: Director, Events & Artist RelationsORGANIZATION SUMMARYThe Canadian Academy of Recording Arts and Sciences (CARAS) was formed in 1975 to preserve and enhance the Canadian music industry and to contribute towards higher artistic and industry standards. CARAS’ mandate is comprised of...

  • Coordinator, Events

    2 days ago

    Toronto, Canada The Canadian Academy of Recording Arts and SciencesThe JUNO Awards Full time

    POSITION TYPE: Full-TimeANTICIPATED START DATE: June 3, 2024 REPORTS TO: Director, Events & Artist RelationsORGANIZATION SUMMARYThe Canadian Academy of Recording Arts and Sciences (CARAS) was formed in 1975 to preserve and enhance the Canadian music industry and to contribute towards higher artistic and industry standards. CARAS’ mandate is comprised of...

  • Coordinator, Events

    2 weeks ago

    Toronto, Canada The Canadian Academy of Recording Arts and SciencesThe JUNO Awards Full time

    POSITION TYPE: Full-TimeANTICIPATED START DATE: June 3, 2024 REPORTS TO: Director, Events & Artist RelationsORGANIZATION SUMMARYThe Canadian Academy of Recording Arts and Sciences (CARAS) was formed in 1975 to preserve and enhance the Canadian music industry and to contribute towards higher artistic and industry standards. CARAS’ mandate is comprised of...

  • Coordinator, Events

    2 weeks ago

    Toronto, Canada The Canadian Academy of Recording Arts and SciencesThe JUNO Awards Full time

    POSITION TYPE: Full-Time ANTICIPATED START DATE: June 3, 2024  REPORTS TO: Director, Events & Artist Relations ORGANIZATION SUMMARY The Canadian Academy of Recording Arts and Sciences (CARAS) was formed in 1975 to preserve and enhance the Canadian music industry and to contribute towards higher artistic and industry standards. CARAS’ mandate is comprised...

  • Event Coordinator

    4 weeks ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:01/24/2024 **Req ID**: 35753 **Faculty/Division**: VP - Division of University Advancement **Department**: Alumni Relations **Campus**: St. George (Downtown Toronto) **Position Number**: 00056081 **Description**: **About us**: The Division of University Advancement (DUA) aims to sustain and enhance the University’s academic mission,...

  • Event Manager

    4 weeks ago

    Toronto, Canada MY HOUSE Lounge & Events Full time

    **Event Manager** Our event space is seeking a motivated and experienced Event Manager/Event Promoter to manage, develop and execute successful and profitable events. We are looking for a dynamic individual with sales and event coordination experience. You will work directly with clients to plan and host a variety of events, from weddings to corporate...

  • Coordinator, Events

    2 weeks ago

    Toronto, ON, Canada The Canadian Academy of Recording Arts and SciencesThe JUNO Awards Full time

    POSITION TYPE: Full-Time ANTICIPATED START DATE: June 3, 2024  REPORTS TO: Director, Events & Artist Relations ORGANIZATION SUMMARY The Canadian Academy of Recording Arts and Sciences (CARAS) was formed in 1975 to preserve and enhance the Canadian music industry and to contribute towards higher artistic and industry standards. CARAS’ mandate is...

  • Event Coordinator

    6 days ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:06/09/2023 **Req ID**: 31908 **Faculty/Division**: VP & Provost **Department**: Hart House **Campus**: St. George (Downtown Toronto) **Position Number**: 00054859 **Description**: **About us**: Hart House is a centre for experiential education outside the classroom at the University of Toronto. Since it opened in 1919, Hart House functions...

  • Events Administrator

    2 days ago

    Toronto, Canada York University Full time

    **Purpose**: The Event Administrator contributes to the success of the School's Performance Facilities by supporting the administrative aspects of unit's operations, coordinating office activities, and general event support/administration. **Education**: High school diploma with some specialized post secondary training in a related field (event...

  • Events Coordinator

    4 weeks ago

    Toronto, Canada Queen's University Full time

    Events Coordinator About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction,...

  • Events Coordinator

    4 weeks ago

    Toronto, Canada Queen's University Full time

    **About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...