Property Manager

4 months ago

Bolton, Canada DiGregorio Group of Companies Full time

**DiGregorio Group of Companies**

**Position Title**: Property Manager

**Position Type**:Salaried Full time

**Company Overview**:
Since our inception in 1982, DiGregorio Group of Companies has evolved into a comprehensive and multifaceted general contracting, construction, property holding and management company. DiGregorio Group of Companies headquarters are located in

Bolton. We are the parent company to several subsidiary entities including: Dig-Con

International Ltd., M-J-J-J Developments Inc., Estateview Homes, DiGregorio

International Paving and Construction Ltd. and DiGregorio Investments Ltd.

DiGregorio Group of Companies offers services such as complete construction services, asphalt, paving, concrete works, water main, storm and sewer, landscaping services, bridges, commercial and residential building developments. Dig-Con’s multi
- national property management division services properties throughout Ontario, Florida, U.S.A. and Aruba.

**Location**:
Bolton, ON

**Role Overview**

**Responsibilities**:
**Operations**.
- Develop, implement and review operational policies and procedures.
- Help promote a company culture that encourages top performance and high morale.
- Manage, maintain, develop and review budgeting, reporting, planning, and auditing.
- Ensure all legal and regulatory documents are filed and monitor compliance with laws and regulations.
- Identify and address problems and opportunities for the company.
- Build alliances and partnerships with other organizations.
- Support worker communication with the management team

**Administrative**
- Ensure the premises is ready for new occupants
- Maintain all statutory required records
- Ensure compliance with relevant laws and regulations
- Enforce terms of rental agreements
- Prepare comprehensive monthly reporting for owners and executive team on all project and tenant matters;
- Awareness & tracking of lease maturities, renewals and changes to site or existing tenant’s leases which would create value;
- Generate work orders and ensure timely completion and cost tracking
- Rent Roll Preparation
- Data entry and tracking

**Financial**
- Prepare and distribute monthly statements
- Rent Collection and processing
- Ensure timely payments and collections
- Minimize rental arrears
- Coordinate default proceedings
- Schedule expenditures
- Check and process property related invoices and match with purchase orders, contracts for payment
- Prepare annual budgets
- Keep accurate and up-to-date financial records
- Experience with MPAC reports
- Ensure proper coding is noted on budgets, purchase orders, invoices, contracts for TMI
- Generate Purchase orders for work as required
- Create breakdown for accounting as required, rent rolls, AR/AP reports, TMI and other financial reporting
- Prepare Amortization breakdowns
- Complete year end TMI reconciliations
- Responsible for property budgeting (operating capital), operations cash management, and month-end vacancy analysis and updating rent roll;
**Tenant relations**
- Orient new tenants to the property and Oversee tenant move in’s
- Investigate and resolve site complaints and concerns
- Enforce occupancy policies and procedures
- Maintain timely communications with tenants
- Developing and Maintain Tenant Relationships / Customer Satisfaction;
- Assisting with responding to tenant queries to ensure a full resolution;
- Ensure all chargebacks are quoted and approved by the tenant prior to proceeding with the work
- Respond to tenant complaints, concerns and emergencies
- Ensure all tenant & building files are maintained.
- Ensure communications, letters, and notices are sent out to the tenants
- Create, manage and develop a Welcome Package and ensure all tenants receive a copy
- Inspect Tenant move outs, inspection unit for restoration, oversee Tenant repairs of restoration items

**Maintenance**
- Monitor and ensure completion of maintenance and repairs timeously and cost
- effectively
- Perform routine building inspections. Complete monthly inspection checklist and prepare inspection reports
- Ensure security of premises and maintenance of security devices
- Implement preventative maintenance programs
- Oversee capital improvement or repairs projects
- Manage outside vendors on site
- Inspect properties to ensure proper snow removal and landscaping
- Address all maintenance/construction issues
- Handle all security company calls/issue’s
- Send out all construction notices to tenant’s
- Construction supervision and liaise with contractors
- Oversee janitorial contracts at all required properties
- Obtain quotes for various repairs and/or renovations
- Ensuring contractor obligations are outlined within contracts and are maintained.
- Complete inspections to confirm all work was completed satisfactorily
- Create and maintain the maintenance schedule for all properties
- Request waste bins as required
- Order supplies for the sites as required
- Prepare a building audit for all sites
-

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