Finance Analyst

3 weeks ago

Victoria, Canada Beacon Community Services Full time

**Days/Hours of Work**:Monday - Friday 8:30 - 4:30 (37.5 hours per week)

**Status**: This is a 12-month temporary full-time position to cover maternity leave.

**Start Date**: June 3rd, 2024

**Benefits Include**:

- Making a difference in people's lives every day
- Extended Health and Dental
- Municipal Pension Plan with employer contributions
- Flex Days
- Generous paid time off to start

***:
Reporting to the Manager of Finance, the Finance Analyst helps us make a difference in our community by building and maintaining highly efficient, well-organized finance operations to support programs across the entire organization. This position requires strong analytical skills, a keen ability to identify and implement administrative efficiencies, a good work ethic, and strong interpersonal skills. The Finance Analyst will play an important part in ensuring timely month-end reporting and analysis of financial results. They will also support accounts payable by reviewing and verifying invoice batches.

**DUTIES AND RESPONSIBILITIES**:
**General Accounting**
- Prepare statistical, financial, and accounting reports
- Post journal entries and reconcile accounts, prepare trial balance of books, maintain general ledgers, and prepare financial statements
- Keep financial records and establish, maintain, and balance various accounts
- Responsible for BMO Spend Dynamics program and supporting all cardholders with usage of the system
- Monthly corporate credit card reconciliation
- Support for both accounts receivable and accounts payable

**Financial Reporting**:

- Prepare, review, and ensure the accuracy of financial reports, including monthly, quarterly, and annual reports, as well as ad hoc reports for funders and stakeholders to ensure compliance
- Prepare year-end working papers and schedules for the annual audit
- Process monthly general ledger journal entries or adjustments, including allocations

**Financial Analysis and Insights**:

- Analyze financial data and trends to identify key insights, risks, and opportunities for improvement
- Provide support to program directors and managers in financial decision-making processes
- Conduct variance analysis and prepare financial commentaries for management review
- Complete finance-related surveys and other ad hoc analysis, accounting, and administrative duties
- Develop and utilize financial models to facilitate forecasting, scenario analysis and financial decision-making
- Prepare capital and project tracking schedules

**Process Improvements**:

- Evaluate business processes, systems, and data requirements, and recommend improvements to meet information needs
- Identify opportunities for automation and standardization of reporting tasks
- Document changes and improvements by updating the accounting procedure manual regularly
- Maintain effective filing systems/procedures for retention, transfer and disposal of records

**QUALIFICATIONS AND EXPERIENCE**:

- Post-secondary education in accounting or related field
- 2-3 years prior finance experience
- Experience in a non-profit organization is considered an asset
- Experience with Sage accounting software an asset

**KNOWLEDGE, SKILLS AND ABILITIES**:

- Proven ability to design, implement and manage complex reporting processes
- Meticulous attention to detail with a high level of accuracy and efficiency
- Skilled in the use of MS Office (Outlook, Teams, Word, and PowerPoint)
- Strong Excel skills with the ability to create pivot tables, graphs, and charts to analyze data
- Strong problem-solving and decision-making skills
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Ability to design, implement and manage complex reporting processes and recommend improvements
- Excellent communication skills (verbal and written),
- Strong active listening skills and the ability to demonstrate empathy and understanding
- Excellent interpersonal skills with the ability to maintain confidentiality, discretion, tact, and diplomacy in interactions with staff, volunteers, and the public
- Ability to be a flexible, collaborative team player who thrives in a dynamic environment

**ADDITIONAL INFORMATION**:
Beacon Community Services serves vulnerable populations including seniors, people with disabilities and children. Protecting these people and our teams on whom they rely is critical to us. Accordingly:

- All successful applicants must consent to a Solicitor General’s Criminal Record Check.
- All successful applicants are required to disclose their COVID-19 vaccination status upon hire. Vaccination is a requirement in some of our facilities. Depending on future public health developments, Beacon may implement a vaccination requirement as a condition of ongoing employment for all our workplaces.

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