Supervisor Payment Processing

4 months ago

Dartmouth, Canada Halifax Regional Municipality Full time

**Job Posting**

As a member of the Accounting Operations team, reporting to the Manager Accounting Operations, the Supervisor Payment Processing is responsible for delivering effective payment management practices & leading a team to deliver timely,& accurate payments of the organization.The supervisor monitors & maintains the payment processing activities & is required to interact closely with other finance team members & internal/external clients.The Supervisor establishes appropriate internal controls & procedures over disbursements;& establishes service delivery performance measures

The Supervisor coordinates & supervises a team of 10 including Accounting Support Representatives & an Accountant.The position delivers advice & remains current with payment processing best practices,explores opportunities for efficiencies,exercises independent judgment & knowledge in the execution of their duties & works under mínimal direction with latitude for the use of initiative judgment & leadership.This position is deadline oriented & requires a thorough knowledge of financial standards,GAAP & practices in a municipal environment

**DUTIES & RESPONSIBILITIES**:
**Leadership**:

- Ensure staff follows HRM & A/P policies/procedures
- Manage staff resourcing & development
- Provide guidance & resolve issues proactively
- Motivate, empower,& coach staff to achieve performance objectives
- Set team objectives & effectively manage workload
- Promote open communication,strong customer service,interdepartmental collaboration,& effective relationships
- Foster a positive work environment & culture of equity, diversity & inclusion
- Initiate, participate & lead staff on special projects

**Operations**:

- Maintain procedures to verify the accuracy of payment runs before execution,including three separate audits to ensure details are correct
- Oversee the reconciliation of A/P sub-ledger to the general ledger monthly to ensure accuracy & completeness of financial records
- Maintain a system for tracking & resolving payment exceptions
- Implement escalation procedures for unresolved payment issues
- Establish a process for timely reconciliation of vendor statements;resolve discrepancies promptly
- Manage recurring rents & leases & journal entry processing
- Troubleshoot & resolve payment process issues
- Coordinate with Revenue on cash flows & account offsets
- Develop new processes to optimize SAP functionality
- Establish collaborative relationships with other finance supervisors & staff
- Provide back-up coverage to Accounting Operations supervisors
- Acts, on occasion, for Accounting Operations Manager during absence

**Financial Reporting**:

- Manage timely A/P close in accordance with established timelines
- Develop & implement procedures to ensure proper cutoff for financial statements
- Develop, report, & manage performance measures
- Coordinate the assembly of A/P monthly reporting & year-end audit requirements
- Main point of contact for A/P matters with external auditors

**Internal Controls**:

- Ensure all payments are properly authorized according to the established HRM policies & signing authority list
- Review & approve high-value transactions & ensure adherence to HRM spending authorities
- Maintain proper segregation of duties to prevent conflicts of interest,ensuring that no single individual controls all key aspects of any transaction
- Implement & monitor procedures for the proper retention, organization, & security of financial documents related to payment processing
- Ensure compliance with internal policies, including the development of procedures manuals to manage & document any exceptions
- Ensure that all supporting documentation for payments is retained & accessible for audit and review purposes
- Conduct periodic audits of payment processes & vendor accounts to identify & mitigate potential risks
- Identify & implement improvements to internal controls & processes in payment processing to enhance efficiency, reduce errors, & strengthen safeguards against fraud
- Implement controls to detect and prevent duplicate payments or erroneous transactions
- Monitor & control access to the SAP system to ensure only authorized staff have access to critical functions
- Regularly review & update user access permissions based on role requirements.
- May perform other related duties as assigned

**QUALIFICATIONS**
**Education & Experience**:

- Post-secondary degree in Business/Accounting or Public Administration or suitable combination of formal education and experience
- Two years of supervisory or leadership experience
- Three to five years of broad payment processing and problem-solving experience
- Proven experience in the interpretation and administration of accounting policies and procedures
- Experience using SAP is an asset

**Technical/Job Specific Knowledge & Abilities**:

- Demonstrated knowledge of computerized accounts payable systems
- Familiarity with electronic payment processing (EDI)

Gradua

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