Contracts Manager

6 months ago

Ottawa, Canada Thales Full time

Location: Ottawa, Canada

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

For decades, Ottawa has been a global technology leader. Today, Canada’s capital holds one of the brightest and most diverse technological ecosystems in North America. Voted as Canada’s best place to live 2017 by Maclean's, Ottawa offers a low cost of living with a high quality of life. The Thales Ottawa office has been a major supplier and long-term trusted partner to DND, enabling the Canadian Armed Forces and the Canadian Coast Guard to achieve mission success.

**Contracts Manager**

**Position Summary**

Reporting to the Manger, Contracts, the Contracts Manager ensures the applicability of contractual commitments, identifies financial and contractual risks, and participates in the negotiation of contractual clauses.

During the project phase, the Contracts Manager supports the Project Manager, guarantees strict compliance with contractual commitments through to their completion, reports on potential issues, proposes actions to minimize risks, looks for opportunities and, when necessary, compiles pre-litigation documents

**Essential Functions / Key Areas of Responsibility**
- Draft, structure, implement and manage contractual documents based on internal processes in order to establish and maintain a good business relationships with customers;
- Participate in the preparation of bids and proposals packages following internal processes, from bid-no-bid decision to contract implementation and management;
- Prepare contractual memos for internal gate approval processes;
- Interpret and communicate the extent of applicability of various contractual provisions to internal project execution teams;
- Participate in the negotiation of price, delivery, and terms and conditions with customers;
- Liaise with Procurement, Finance and other departments to ensure the adequate flow-down of prime contract terms and conditions to suppliers and subcontractors;
- Establish and maintain solid working relationships with internal and external customers;
- Stay apprised of the evolution of all assigned projects through attendance at various internal and external meetings;
- Report on risks, issues, successes and failures to the Legal and Contracts Director, and through internal cyclical reviews;
- Implement and promote best practices and compliance policies in accordance with Thales Group guidelines;
- May be partnered with Senior Contracts Manager;
- Support periodic internal and external audits; and,
- Monitor risks, escalate issues and propose action plans or solutions.

**Minimum Requirements: Skills, Experience, Education, Technical/Specialized Knowledge, Certifications, Language**
- A minimum of five years experience working in business support function, including but not limited to Procurement, Legal, Finance, Contracts Management, etc.
- University Degree or equivalent experience;
- Strong communication and inter-personal skills;
- Fluency in English;
- An interest in working in a fast-paced, demanding environment with a steep learning curve;
- Ability to work independently;
- Organize and prioritize contractual and commercial risks and issues; and,
- All applicants must be able to obtain a Canadian security clearance and meet the eligibility requirements outlined in the Canadian Controlled Goods Registration Program and ITAR Program.

**Preferred Qualifications**
- Experience managing or supporting large-scale complex contracts;
- Working knowledge of government procurement policies and procedures;
- Negotiation skills and ability to effectively reach negotiated compromises;
- Experience managing Defence Contracts under the Defence Production Act and Government of Canada procurement processes;
- Familiarity with hardware, software, technology or technical data controlled under the Canadian Export Control List, Canadian Controlled Goods Program, the Canadian Industrial Security Program, the International Traffic in Arms Regulations (ITAR) and/or the Export Administration Regulations (EAR). All applicants must be able to meet the eligibility requirements outlined in the Canadian Controlled Goods Program and able to obtain a Canadian NATO Secret clearance.

**Physical Demands**:
Office Work

**Regulatory Compliance Requirements**:

- Requires direct or indirect access to hardware, software, technology or technical data controlled under the Canadian Export Control List, the ITAR or the EAR
- Requires a positive Controlled Goods assessment as you will have direct access to hardware, software, technology or technical data controlled under the Canadian Controlled Goods Program
- Required to obtain and maintain a Security Clearance at the NATO Secret Level

**_Type of Role: _**Hyb

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