Talent & Recruitment Specialist

2 months ago

Abbotsford, Canada Menno Place Full time

The Talent and Recruitment Specialist is responsible for talent sourcing, recruitment marketing activities, applicant assessment and hiring and onboarding of new staff, in collaboration with department leaders. This position receives, handles, and manages confidential applicant, employee and labour relations-related information.

The Talent and Recruitment Specialist is an integral member of the Menno Place team and is required to have a commitment to the vision, mission and values of Menno Place performing duties following Menno Place policies and procedures and ensuring the provision of _Resident and Family Centred Care _(RFCC) while safeguarding staff and residents.

This position requires teamwork, communication and collaboration. It is the expectation that the individual in this position contributes to a positive, safe working environment, responds favourably to constructive feedback and collaborates with their supervisor and co-workers. The successful incumbent demonstrates creative thinking and critical thinking and has advanced relationship development, diplomacy, and networking skills. They manage their time effectively, meeting measurable targets, and participate in continuous quality improvement of services provided.

**KEY ACCOUNTABILITIES**:
**Recruitment**
- Investigates and leverages advertising opportunities on social media and job boards.
- Places, monitors, and updates employment advertisements as required.
- Coordinates and/or attends job or career fairs.

**Onboarding**
- Collects onboarding documentation and submits to People and Culture Team members and/or managers as necessary.
- Creates and completes new hire packages including:

- Creates personnel files.
- Submits Vulnerable Sector Checks for new applicants.
- Collects, and maintains, new employee TB clearances, registrations, diplomas and immunization records.
- Creates and distributes security and ID passes, name tags, parking registration and enables new staff to use shift sign-in technology.
- Schedules and conducts General and Health and Safety Orientations with new hires.
- In collaboration with Union Shop Stewards, coordinates Induction sessions for new hires.
- Updates and maintains Nursing department orientation booklet(s).

**Record Keeping**
- Creates and maintains employee records, both hard and soft copy, and HRIS files.
- Maintains HR forms and Excel reports.
- Prepares various letters including offers of employment.

**Miscellaneous**
- Provides backup and assistance to HR Coordinator & Benefits/HR Coordinator as required.
- Performs other duties as requested by the Director, People and Culture
- Schedules and conducts student/agency orientations.
- Documents and maintains WCB Time Loss reports.
- Coordinates and performs administrative functions associated with Occupational and Health and Safety Committees.
- Conducts exit interviews.
- Updates talent sourcing network, applicant, and employee contact databases including Mail Chimp.

**QUALIFICATIONS**

**Knowledge, Skills & Abilities**
- Knowledge of best practice and emerging trends in talent sourcing and recruitment.
- Knowledge of HR practices and procedures.
- Excellent English verbal, writing and reading comprehension.
- Effective communication and interpersonal skills.
- Confident public speaking and ability to represent Menno Place at recruitment and employee orientation events.
- Ability to work collaboratively with a variety of teams and professional disciplines.
- Excellent multi-tasking and organizational skills.
- Demonstrated attention to detail and accuracy.
- Demonstrated tact and diplomacy skills.
- Demonstrated proficiency in MS Office with particular attention to Excel and Outlook.
- Digital and social media fluency.

**Experience/Qualifications**
- 2 years’ talent sourcing, recruitment, or relevant experience.
- Grade 12 diploma.

**PHYSICAL DEMANDS**:

- There is constant sitting involved.
- Finger dexterity and ability to type on a keyboard and maneuver a computer mouse.

**Health & Safety**
- Is aware of their rights and responsibilities under the British Columbia Occupational Health and Safety Act and follows all health and safety policies and procedures.
- Works safely to reduce the risk of injury to self, co-workers, and residents.
- Is alert to and promptly reports all actual or potentially hazardous situations to immediate supervisor. Does not operate or use faulty equipment.
- Promptly reports personal injury to supervisor and seeks first aid as needed.
- Participates in fire safety demonstrations and fire drills and knows the facility fire and disaster plan.

All applicants for this job posting must provide satisfactory proof, or have such proof on file, that they have received COVID-19 vaccination and any required COVID-19 booster vaccination as per current Provincial Health Order(s). This requirement shall be waived if the applicant has not received the vaccination due to any legislated protected human rights grounds. In such a case,

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