International School Assistant

1 month ago


Saanichton, Canada Saanich Schools (School District #63) Full time

**JOB DESCRIPTION**

**CLASSIFICATION** **POSITION**

Clerical International School Assistant

**SUMMARY**

Under minimum supervision of the Office Supervisor, performs general office duties.

**DUTIES**
- Assists in the organizing and promotion of various monthly activities as required including, new student orientations, farewells, dances, field trips, monthly luncheons. Books and orders food, designs event layout, decorating and cleaning up, prepares gifts and participates in distribution at farewells/banquets.
- Participates in special events for both SISP and School Activities as required
- Assists International Advisors and SISP office, including Homestay Coordinator
- Handles and copies Passports and study permits for student files
- Coordinates personal and confidential government documentation for International students such as study permit renewals and visa renewals
- Collects payments for SISP events, study permit renewals and visa renewals
- Acts as the front line for students and assists in problem solving student issues as they arise and consults Advisors
- Answers and troubleshoots inquiries or takes messages by telephone and in person
- Liaises with the Student Information Systems Coordinator to ensure demographic information is accurate in the Student Information System (SIS) and prepares and distributes attendance reports
- Assisting Advisors in creating the agendas for weekly meetings and monthly student luncheons
- Attends and participates in meetings and student luncheons
- Types documents, reports and correspondence
- Organizes filing system
- Follows up on records for textbooks, library books, locker assignments etc. and invoices for outstanding fees
- Receives, sends and distributes mail
- Transports international students as required
- Updates website coordinator on all international information
- Chaperones SISP events and school activities as required
- Assists with the photo collection and preparation of slide shows for farewell ceremonies of students during the year and prepares a slideshow for farewell ceremony
- Coordinates student departures, including requests for school documents
- Performs other assigned duties that are within the area of knowledge and skills required by the job description._

**QUALIFICATIONS**
- Grade 12
- Certificate in Office Administration
- One year related experience
- Minimum word processing speed 50 W.P.M.
- Working knowledge of general office procedures
- Working knowledge of basic computer software and hardware
- Understanding of district and school policies and procedures
- Or an equivalent combination of training and experience_

**DESIRABLE SKILLS**
- Effective communication skills
- Ability to work independently or as part of a team
- Ability to maintain confidentiality of sensitive information as it relates to school operations and student information
- Willingness or interest in working with students from a variety of cultural backgrounds
- Familiarity with school database

**Job Type**: Part-time

Pay: $26.08 per hour

Expected hours: 20 per week

**Benefits**:

- Employee assistance program
- Extended health care

Schedule:

- Day shift

Work Location: In person

Application deadline: 2024-04-24
Expected start date: 2024-04-29



  • Saanichton, Canada Saanich School District Full time

    **LEADERSHIP OPPORTUNITY** **Vice-Principal, Elementary School (Gr K-5)** Located on the beautiful Saanich Peninsula near Victoria, the Saanich School District serves approximately 8,000 students in eight elementary, three middle and three neighbourhood secondary schools, as well as two Individual Learning Centres (ILC), the South Island Distance Education...


  • Saanichton, Canada School District #63 (Saanich) Full time

    District Overview Driven by our desire to help students thrive in their academic and personal lives, the Saanich School District provides quality educational programs and a safe and nurturing learning environment for the over 7,000 culturally diverse students within its 18 schools. Serving the Saanich Peninsula located just north of Victoria, BC, the...


  • Saanichton, Canada School District #63 (Saanich) Full time

    District Overview Driven by our goal of having students thrive in their personal achievements, Saanich Schools provides challenging and engaging educational programs within a safe and nurturing learning environment for the 8,000 students who live and learn here. Our school district is comprised of 18 schools with the singular focus of delivering high...


  • Saanichton, Canada Saanich Schools (School District #63) Full time

    **Current Shift**: 9:00am - 4:30pm Monday to Friday **Pay Rate**:$26.08 **End Date**:Aug 30, 2024 or return of incumbent **JOB DESCRIPTION** **SUMMARY** Under the direction of the Transportation Manager, performs office administrative duties to support the Transportation Department. **DUTIES** - Answers, screens and refers inquiries or takes messages...


  • Saanichton, Canada School District #63 (Saanich) Full time

    District Overview Driven by our goal of having students thrive in their personal achievements, Saanich Schools provides challenging and engaging educational programs within a safe and nurturing learning environment for the 8,000 students who live and learn here. Our school district is comprised of 18 schools with the singular focus of delivering high...


  • Saanichton, Canada Saanich Schools (School District #63) Full time

    **Start Date**: January 16, 2023 **End Date**: June 30, 2024, or return of incumbent, whichever comes first. **Current Shift**: 8:30am - 3:30pm Monday to Friday (Includes 1/2-hour unpaid lunch) Schedule may be flexible based on the needs of the department 12 months per year while regular classes are in session **JOB DESCRIPTION** **Classification:...


  • Saanichton, Canada Saanich Schools (School District #63) Full time

    **Current Shift**: 8:30am - 3:30pm Monday to Friday (Includes 1/2-hour unpaid lunch) Schedule may be flexible based on the needs of the department 12 months per year while regular classes are in session **End Date**:June 30**, **2024**, or return of incumbent, whichever comes first. **JOB DESCRIPTION** **POSITION**:Health and Safety...


  • Saanichton, Canada Saanich Schools (School District #63) Full time

    **Start Date**: January 9, 2023 **End Date**: June 30, 2024, or return of incumbent, whichever comes first. **Current Shift**: 8:30am - 3:30pm Monday to Friday (Includes 1/2-hour unpaid lunch) Schedule may be flexible based on the needs of the department 12 months per year while regular classes are in session **JOB DESCRIPTION** **Classification:...


  • Saanichton, Canada Saanich Schools (School District #63) Full time

    **Start Date**: January 23, 2023 **End Date**: **June 30**, **2024**, or return of incumbent, whichever comes first. **Current Shift**: 8:30am - 3:30pm Monday to Friday (Includes 1/2-hour unpaid lunch) Schedule may be flexible based on the needs of the department 12 months per year while regular classes are in session **JOB...

  • District Accounts

    7 days ago


    Saanichton, Canada School District #63 (Saanich) Full time

    District Overview Driven by our goal of having students thrive in their personal achievements, Saanich Schools provides challenging and engaging educational programs within a safe and nurturing learning environment for the 8,000 students who live and learn here. Our school district is comprised of 18 schools with the singular focus of delivering high...

  • District Accounts

    1 month ago


    Saanichton, Canada Saanich Schools (School District #63) Full time

    **Current Shift**:8:00am - 3:30pm Monday to Friday (includes 1/2 hour unpaid lunch). Schedule may be flexible. **Pay Rate**:$27.83 **July 1, 2023 rate**: $29.76 **End Date**:December 22, 2023 This temporary position will assist with benefits administration processing and planned changes, improvements, and automation. **JOB...


  • Saanichton, Canada School District #63 (Saanich) Full time

    LEADERSHIP OPPORTUNITY Vice-Principal, Elementary School (Gr K-5) Located on the beautiful Saanich Peninsula near Victoria, the Saanich School District serves approximately 8,000 students in eight elementary, three middle and three neighbourhood secondary schools, as well as two Individual Learning Centres (ILC), the South Island Distance Education School...


  • Saanichton, Canada School District #63 (Saanich) Full time

    District Overview Driven by our goal of having students thrive in their personal achievements, Saanich Schools provides challenging and engaging educational programs within a safe and nurturing learning environment for the 8,000 students who live and learn here. Our school district is comprised of 18 schools with the singular focus of delivering high...


  • Saanichton, Canada School District #63 (Saanich) Full time

    0.4 FTE District Overview Driven by our desire to help students thrive in their academic and personal lives, the Saanich School District provides quality educational programs and a safe and nurturing learning environment for the over 7,000 culturally diverse students within its 18 schools. Serving the Saanich Peninsula located just north of Victoria, BC,...

  • Bus Driver

    2 days ago


    Saanichton, Canada Saanich Schools (School District #63) Full time

    **On-Call Bus Driver** **Hours per week**: Up to 22 hour per week **Status**: Casual **Pay Rate**:$24.72/hr **District Overview** Driven by our desire to help students thrive in their academic and personal lives, the Saanich School District provides quality educational programs and a safe and nurturing learning environment for the over 7,000 culturally...

  • Bus Driver

    2 days ago


    Saanichton, Canada Saanich Schools (School District #63) Full time

    **On-Call Bus Driver** **Hours per week**: Up to 22 hour per week **Status**: Casual **Pay Rate**:$24.72/hr **District Overview** Driven by our desire to help students thrive in their academic and personal lives, the Saanich School District provides quality educational programs and a safe and nurturing learning environment for the over 7,000 culturally...


  • Saanichton, Canada School District #63 (Saanich) Full time

    Coordinator, Health and Safety The Health and Safety Coordinator works closely with and reports to the Associate Director, Capital Planning and Operations and is responsible for providing the district with information and processes to ensure compliance with WorkSafeBC legislation, claims management resolution, and advising on workplace hazards that may...


  • Saanichton, Canada School District #63 (Saanich) Full time

    Manager, Technology Systems Architecture The Manager, Technology Systems Architecture works closely with, and reports to, the Director of Information Technology and is responsible for providing mentorship and guidance to a team of Programmers and System Administrators while maintaining district systems and services. Key responsibilities include consultation...

  • Assistant Manager

    6 days ago


    Saanichton, Canada Tsartlip First Nation Full time

    The **Assistant Manager** reports to the General Manager and works with the General Manager to oversee various aspects of the TPFCS operations, ensuring that the TPFCS is running efficiently and profitably. The Assistant Manager's work week is Saturday-Wednesday, 1:30PM-9:30PM. **Duties and Responsibilities** - Interacts with customers, employees and...


  • Saanichton, Canada Saanich Schools (School District #63) Full time

    **Current Shift**: 7:00am - 3:30pm Monday to Friday (Includes 1/2 hour unpaid lunch) 12 months per year Grounds, Maintenance, Data Services, and Custodial employees in posted assignments will work additional time from the first day of school in September to the second Friday in May, excluding Winter Break and Spring Break. This additional time is worked in...