Health and Safety Assistant

3 weeks ago

Saanichton, Canada Saanich Schools (School District #63) Full time

**Start Date**: January 16, 2023

**End Date**: June 30, 2024, or return of incumbent, whichever comes first.

**Current Shift**: 8:30am
- 3:30pm Monday to Friday

(Includes 1/2-hour unpaid lunch)

Schedule may be flexible based on the needs of the department

12 months per year while regular classes are in session

**JOB DESCRIPTION**

**Classification: Clerical**

**POSITION**:Health and Safety Assistant

**SUMMARY**

Under the direction of the Manager of Operations/Health and Safety, provides a wide variety of clerical and administrative services in Facilities and the District Health and Safety Program. This position also provides occasional relief and assistance to the Facilities/Transportation department. The incumbent must maintain a high level of confidentiality in the performance of all duties.

**DUTIES**
- Coordinates WorkSafe BC (WSBC) claims processing and reporting by providing appropriate documents and information to the district’s third party claims manager and liaising about issues related to claims, early return-to-work programs, benefit payments and other requirements of WSBC and its OHS Regulations. Submits required Incident Investigation Reports to WSBC Prevention Department to meet legislated deadlines.
- Liaises with supervisors, injured workers, SD23 Claims Dept., and WSBC claims managers regarding safe return-to-work plans for injured employees. Arranges WSBC job-site visits, functional demand analysis, etc.
- Liaises with school administrators and other staff to ensure accuracy and completeness of WSBC reporting requirements, including Incident Investigation Reports, First Aid Records, requirements for early return-to work-programs and other health and safety matters.
- Attends site-based JOHSC meetings and provides advice and recommendations for efficient operations.
- Attends school district sties to complete WHIMIS inspections.
- Delivers and picks-up personal protective equipment at worksites.
- Maintains Manages extensive and accurate databases to track all workplace incidents; monitor claim status, gradual return-to-work schedules and payment of benefits; reviews and resolves discrepancies on WSBC Claims Cost Reports.
- Liaises with Payroll Department regarding WorkSafe BC absences and gradual return-to-work schedules to facilitate correct payroll processing, WSBC wage rates and accurate WSBC Vocational Rehabilitation reporting. Enters WSBC related absences or advises Absence Management System (AMS) Users regarding adjustments/ corrections.
- Tracks a wide variety of safety data and prepares reports, charts and statistics for the District Health and Safety Committee, participates in meetings to deliver injury claim, workplace incident, site inspection, emergency drill and related health and safety updates. Organizes regular meetings by scheduling meeting dates, preparing agendas, recording and distributing minutes.
- Develops and maintains content for the Health and Safety webpage by providing health, safety and wellness information for district employees including relevant web-links, photos, videos, up-to-date forms and procedures.
- Designs and prepares brochures, posters, presentations and promotional material for Health and Safety Programs and campaigns including EFAP, Return to Work Program, safety weeks, etc. Revises and republishes forms and procedures in accordance with changing requirements.
- Researches program and training providers for OHS requirements and Health and Wellness initiatives aimed at reducing workplace injuries or promoting wellness, supports implementation of new initiatives as required.
- Schedules hazardous material safety initiatives including annual Hazardous Waste removal, annual MSDS inventory and updates, WHMIS/GHS training and other requirements.
- Arranges and schedules annual safety training including Occupational First Aid Attendant training, annual Joint Health & Safety Committee training, Incident Investigation training, etc. Monitors OFA certificate expiration and prepares related pay allowance authorizations, records certification records.
- Schedules, arranges and monitors new employee Health & Safety training including enrollment, obtaining certifications/declarations, resolving issues.
- Coordinates and implements the District’s annual employee fitness program campaign including communication to employees, purchase of passes, employer registration and balancing, payroll-deduction setup, and liaison with the recreation facility to resolve issues.
- Organizes other annual health initiatives by coordinating outside agencies to provide services such as WSBC required hearing tests, flu clinics, etc.
- Monitors OHS equipment inventory by labeling equipment, maintaining inventory database, tracking loans, delivering and collecting equipment, organizing repairs and ensuring required forms are on file.
- Prepares a variety of reports, forms and correspondence for school administrators and district managers, including annual start-up packa

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