IT Project Coordinator

6 months ago

Saint John, Canada Irving Oil Full time

As a Project Coordinator, your role will be an integral part of our IT Project Services team supporting the IT Program Manager(s) and Business Management. You will oversee administrative tasks, communicate with the project teams, collect the status of project tasks, provide teams with required information and maintain project documentation. This will be 10 month contract position.

What We Offer:

- Work Environment - Work in our beautiful home office building with access to a fitness facility, onsite nurse, and a café
- Hybrid Work Model - Allows for a blend of in-office and work-from-home days
- Competitive Compensation - Including an annual bonus plan, pension plan, and parking allowance
- Flexible Benefits Plan - Including medical and dental benefits that are both in effect from day one
- Paid Vacation - Plus an annual option to purchase additional vacation, too
- Wellness Support - With an annual wellness allowance, paid personal care days and a 24/7 Employee & Family Assistance Program
- Opportunity to give back to some amazing causes in our community - Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities, and a donation matching program

Your Responsibilities:

- Juggle multiple deliverables and priorities simultaneously in a fast-paced environment
- Ensure all parts of assigned projects are processed, organized, and progressing according to predetermined timelines and deliverable dates
- Liaise with project teams, management and vendors to align, confirm and approve project requirements, scopes, and objectives
- Assist Program Manager(s) in coordinating internal and external resources, tracking tasks and budgetary items, scheduling meetings, following up with meeting notes/actions, updating RAID logs.
- Follow up with the team to ensure outstanding actions/risks are completed/mitigated by the team members.
- Analyze project progress and collect the status updates from the team, report them to Program Manager(s).
- Assist Program Manager(s) in assigning roles and tasks to dedicated team members, notify them about their tasks.
- Assist Program Manager(s) in collecting and analyzing project related information, provide ad hock reports upon request

Your Skills:

- Strong analytical skills.
- Proven ability to maintain good working relationships with team members and program stakeholders.
- Strong verbal and written communication skills.
- Experience dealing with multiple priorities and deadlines / proven ability to meet hard deadlines.
- Strong attention to details.

Your Experience:

- Post-secondary education in IT, Engineering, Business Administration or Finance.
- Minimum 3 years of experience working in a projectized environment.
- Understanding project management methodologies (e.g., waterfall, hybrid).

LI_Hybrid
- Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that’s_ _created when our people from different backgrounds, identities, cultures and experiences share their unique perspectives._ _Diversity is key to our success and inclusion is everyone’s responsibility. _
- In a world increasingly engaged in_ _taking action_ _on global issues of climate change, social justice and good corporate_ _governance, our organization has an important role to play. We are committed to being part of the solution, in providing_ _the safe and reliable energy that people need, while taking concrete steps to evolve our business for the future - for our_ _people, our customers and our communities, today and tomorrow._
- Please_ _take a look_ _at our_ _
- Sustainability Report_
- _to learn_ _more about our commitment to our communities, and our planet._

Job Requirements - Work Experience

Administration

Job Requirements - Education

Diploma / Certification: Administration

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