Logistics Coordinator

2 months ago

Calgary, Canada De Havilland Full time

De Havilland Aircraft of Canada Ltd. (‘DHC’) is a proudly Canadian aerospace company currently transitioning its corporate headquarters to Calgary, AB. DHC is undertaking a consolidation of its underlying subsidiary companies under a single brand currently offering engineering, aftermarket, new aircraft manufacturing, modifications, parts manufacturing, and flight training. DHC currently has approximately 1,200 employees based in BC, AB and ON as well as in markets and distribution hubs world-wide. Our strong entrepreneurial spirit, together with a culture of empowerment, quality and innovation create opportunities to grow and succeed in an organization with a proud heritage and bright future.

Position Summary

Reporting to the Global Manager Logistics, the Logistics Coordinator will be responsible for performing Transportation Spend Analysis and Reporting, monitoring CARM Portal for Duties and GST payments, obtaining Statmenet of Accounts from Carriers and ensuring timley Freight invoice payments, monitoring Routing guide compliance and reporting Outliers, Registring new Transportation vendors in IFS, processing rebilling to customers where applicable, filing claims for damaged & lost shipments, maintaining strong communication with carriers.

Tasks and responsibilities
- Planning and executing global shipments to and from all depots and entities worldwide.
- Managing Transportation Inbox, validation of Freight invoices as per guidelines and processing invoices as per weekly payment schedule for each Logistics service provider according to the appropriate GL Coding.
- Managing Spend Tracker for Materials Management & Logistics and capturing the data required by coordinating with AP teams and Operational managers.
- Performing spend analysis and reporting actuals vs budgeted numbers related to Materials Management & Logistics Budget on a monthly basis.
- Monitoring the CARM Portal and CERS Portals for De Havilland and Viking.
- Managing and monitoring Billing Portals for all carriers, receiving updated Statement of Accounts from Carriers and responding to freight payment queries in a timely manner.
- Keeping check of Accruals with regards to Logistics spend.
- Monitoring of Routing guide and reporting any fraud / malicious activity.
- Arranging for Rebilling to Customers / Suppliers where applicable.
- Other day to day Logistics tasks as required.

Education & Experience
- Bachelor of Commerce, Bachelor of Business Administration, Engineering or aerospace related degree, or equivalent experience. An MBA would be an asset.
- 2-3 years of working in a similar role.
- Experience working with Customer Service and issue resolutions.
- Experience working with invoice validations and payment processing.
- Experience working with ERPs. IFS experience would be an asset.
- Experience with General Import and Export requirements.
- Experience working with Logistics Service providers and managing their relationships and contracts.
- CSCP / CLTD / SCMA / PMP Certification would be a plus.

**Skills**:

- Fast learner and having a strong decision-making attitude.
- Customer Service Focus.
- Willingness to adapt to changing business culture and corporate objectives.
- Ability to build effective relationships and interact with internal/external stakeholders.
- Strong problem-solving, negotiating and influencing skills to resolve complex issues with stakeholders.
- Excellent interpersonal, and communication skills, with high attention to detail.
- Good analytical skills and ability to identify opportunities for improvement.

At De Havilland Canada, we aim to be inclusive and diverse and provide equal opportunity for employment. All qualified applicants, regardless of gender, age, race, religion, sexual orientation, and disability, are encouraged to apply. De Havilland will accommodate the needs of applicants with disabilities throughout all stages of the selection process. If you need accommodation during the recruitment process, please advise your Talent Acquisition representative. Information relating to the need for accommodation and accommodation measures will be addressed confidentially.

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