Logistics & Event Coordinator

2 weeks ago

Kitchener, Canada Conestoga College Full time

Requisition Details

**Job Title**:
**Logistics & Event Coordinator**

**Requisition #**:
**23-031R1**

**Campus**:

Doon

**Department**:

Facilities Management

**Payband**:

H

**Starting Rate**:

$33.38

**Payband Range**:

$33.38 - $38.75

**Hours/Week**:

37.5

**Posting Date**:

Friday, February 10, 2023

**Closing Date**:

Monday, February 20, 2023 at 11:59 PM EST

**Vacancy Type**:

Support Staff - Full-time

Support Staff Full-time New Position - Revised Repost

(First consideration for Support Staff and Academic positions will be given to internal applicants in accordance with the respective Collective Agreements)

With a high level of independence, the Logistics and Event Coordinator provides expertise in planning, coordinating, and overseeing a variety of Facilities’ responsibilities. The incumbent plays a key role in the organization, execution, and task assignment for logístical projects, department moves, and College events. The incumbent makes certain that information regarding projects and events are gathered accurately and resources are allocated effectively to ensure successful completion of projects and smooth delivery of services.

In working towards Conestoga’s commitment to safety and well-being of all staff and properties, the incumbent will be active in adhering to and remaining relevant with Health and Safety legislation and regulations.

**Responsibilities**:
**Represents the department as logistics, relocations and move coordinator/projects**:

- Working with Construction Services, Trades, and Maintenance department members to understand and document requirements
- Preparing planning documents based on requirements, and researching and evaluating new ideas/service models
- Providing input in development of budget and expenditures
- Creating purchase requisitions and receiving invoices for Manager’s approval
- Preparing schedules and ensuring works/logistics are performed according to College timelines
- Allocating tasks to Facilities logistics staff, providing guidance and directions to ensure that moves are performed within defined plans, specifications, and deadlines
- Engaging with contractors and ensuring contractor’s proposed works meet the project scope, college requirements, industry standards, procedures and policies
- Participating and guiding contractors when on-site visits and actively involved with commissioned work
- Preparing documentation for operating procedures, checklists, and best practices related to logístical elements
- Examining furniture inventory levels to anticipate future supply and logístical needs
- Maintaining and updating inventory counts and analysing data to troubleshoot quantity discrepancies between stock and records
- Acting in accordance with Procurement Services for the administration of asset donations through research of local non-profit organizations, communicating and building relationships with donors
- Keeping documentation and software systems current (i.e. Archibus, SharePoint folders, budget binders, asset management plan)
- Developing and monitoring logistics related metrics to provide reports to customers and management team

**Assists in development and execution of approved special events, meetings, and/or conferences**:

- Planning and facilitating all logístical requirements for College functions
- Coordinating with internal and external clients, vendors, Facilities, and other departments pertaining to review, approval and preparation for special events and liaising between parties
- Developing, designing, and implementing of automated special events submission process through using MS Forms, Power Automate and other Office 365 apps
- Certifying functions are in full compliance of legal, insurance, and health & safety regulations
- Making recommendations to clients to ensure event conforms with codes, regulations, and acts related to fire, building, liquor, AODA, etc.
- Developing and monitoring shared Outlook special events calendars, informing of Facilities logistics staff and coordinators of upcoming events
- Overseeing client experiences from conception through post-event, handling on-site preparations, event breakdown, ensuring consistent, high-level service throughout all phases of event planning
- Developing communications and correspondence ensuring clients and other stakeholders understand event details and expectations; distributing disruption notices and other communications in a timely manner to achieve event success
- Negotiating with vendors to achieve the most favourable terms and prices to meet strict deadlines and budget demands

**Providing Support to Department**:

- Reviewing received documentation including special event forms, rental agreements, and certificates of insurance to ensure that hosts and vendors are compliant with the College policies and requirements
- Liaising with contractors to arrange for work that requires their attention and ensuring standards are withheld related to their c

  • Logistics & Event Coordinator

    3 days ago

    Kitchener, Canada Conestoga College Full time

    Requisition Details **Job Title**: **Logistics & Event Coordinator** **Requisition #**: **23-031R2** **Campus**: Doon **Department**: Facilities Management **Payband**: H **Starting Rate**: $33.38 **Payband Range**: $33.38 - $38.75 **Hours/Week**: 37.5 **Posting Date**: Monday, March 20, 2023 **Closing Date**: Monday, March 27, 2023 at...

  • Logistics & Event Coordinator

    4 weeks ago

    Kitchener, Canada Conestoga College Full time

    Requisition Details **Job Title**: **Logistics & Event Coordinator** **Requisition #**: **23-031R3** **Campus**: Doon **Department**: Facilities Management **Payband**: H **Starting Rate**: $33.38 **Payband Range**: $33.38 - $38.75 **Hours/Week**: 37.5 **Posting Date**: Thursday, May 18, 2023 **Closing Date**: Thursday, May 25, 2023 at...

  • Events Coordinator

    4 weeks ago

    Kitchener, Canada Conestoga College Full time

    Requisition Details **Job Title**: **Events Coordinator** **Requisition #**: **23-551R2** **Campus**: Doon **Department**: Welcome Centre **Payband**: H **Starting Rate**: $33.38 **Payband Range**: $33.38 - $38.75 **Hours/Week**: 35 **Posting Date**: Tuesday, June 13, 2023 **Closing Date**: Tuesday, June 27, 2023 at 11:59 PM EST **Vacancy...

  • Marketing & Events Coordinator

    4 weeks ago

    Kitchener, Canada BinSentry Full time

    As an Entry-Level Marketing and Event Coordinator at BinSentry, you will play a pivotal role in supporting our Marketing team. You will have the chance to gain hands-on experience in various aspects of marketing, including demand generation. This role is ideal for a recent graduate or someone with limited professional experience who is eager to learn and...

  • Logistics Coordinator

    1 week ago

    Kitchener, Canada Freshstone Brands Inc. Full time

    Job Summary: The Logistics Coordinator plays a key role in moving Freshstone Brands products to our customers in a timely manner, as well as inbound raw material requirements. They are responsible for the execution and coordination of all transportation matters within the Facility. Logistics Coordinator plans, and implements vehicle scheduling, allocation,...

  • Logistics Coordinator

    1 week ago

    Kitchener, Canada Freshstone Brands Inc. Full time

    Job Summary: The Logistics Coordinator plays a key role in moving Freshstone Brands products to our customers in a timely manner, as well as inbound raw material requirements. They are responsible for the execution and coordination of all transportation matters within the Facility. Logistics Coordinator plans, and implements vehicle scheduling, allocation,...

  • Logistics Coordinator

    1 week ago

    Kitchener, Canada Freshstone Brands Inc. Full time

    Job Summary: The Logistics Coordinator plays a key role in moving Freshstone Brands products to our customers in a timely manner, as well as inbound raw material requirements. They are responsible for the execution and coordination of all transportation matters within the Facility. Logistics Coordinator plans, and implements vehicle scheduling, allocation,...

  • Logistics Coordinator

    3 days ago

    Kitchener, Canada Freshstone Brands Inc. Full time

    Job Summary:The Logistics Coordinator plays a key role in moving Freshstone Brands products to our customers in a timely manner, as well as inbound raw material requirements. They are responsible for the execution and coordination of all transportation matters within the Facility. Logistics Coordinator plans, and implements vehicle scheduling, allocation,...

  • Logistics Coordinator

    7 days ago

    Kitchener, Canada Freshstone Brands Full time

    Job Summary: The Logistics Coordinator plays a key role in moving Freshstone Brands products to our customers in a timely manner, as well as inbound raw material requirements. They are responsible for the execution and coordination of all transportation matters within the Facility. Logistics Coordinator plans, and implements vehicle scheduling,...

  • Logistics Coordinator

    4 days ago

    Kitchener, Canada Freshstone Brands Inc. Full time

    Job Summary:The Logistics Coordinator plays a key role in moving Freshstone Brands products to our customers in a timely manner, as well as inbound raw material requirements. They are responsible for the execution and coordination of all transportation matters within the Facility. Logistics Coordinator plans, and implements vehicle scheduling, allocation,...

  • Logistics Coordinator

    7 days ago

    Kitchener, Canada Freshstone Brands Full time

    Job Summary: The Logistics Coordinator plays a key role in moving Freshstone Brands products to our customers in a timely manner, as well as inbound raw material requirements. They are responsible for the execution and coordination of all transportation matters within the Facility. Logistics Coordinator plans, and implements vehicle scheduling,...

  • Logistics Coordinator

    7 days ago

    Kitchener, Canada Freshstone Brands Full time

    Job Summary: The Logistics Coordinator plays a key role in moving Freshstone Brands products to our customers in a timely manner, as well as inbound raw material requirements. They are responsible for the execution and coordination of all transportation matters within the Facility. Logistics Coordinator plans, and implements vehicle scheduling,...

  • Logistics Coordinator

    3 days ago

    Kitchener, Canada Freshstone Brands Inc. Full time

    Job Summary:The Logistics Coordinator plays a key role in moving Freshstone Brands products to our customers in a timely manner, as well as inbound raw material requirements. They are responsible for the execution and coordination of all transportation matters within the Facility. Logistics Coordinator plans, and implements vehicle scheduling, allocation,...

  • Accounts Payable Coordinator

    4 weeks ago

    Kitchener, Canada Rome Logistics Group Full time

    We are seeking a new **Accounts Payable Coordinator** with advanced organizational skills and attention to detail to join our busy administrative team. This a full time role with a great team and potential to learn and grow within the department. **This is an in-office, Monday to Friday, 8am - 5pm position within a great team atmosphere.** **Who We...

  • event coordinator

    4 weeks ago

    Kitchener, Canada G9 Media Inc. Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: 1 year to less than 2 yearsTasksPromote conference and meeting services or special eventsDevelop media strategies and public relations activitiesDevelop sponsorship, partnership or fundraising programsDetermine requirements for hospitality...

  • Logistics Coordinator

    3 days ago

    Kitchener, Canada Riverdale Poultry Full time

    Riverdale is Looking to add a Logistics Coordinator to our Kick-Ass, Growing Team! Why Riverdale Poultry? We are experiencing transformational growth! This is because we are the leading live haul poultry transportation and poultry service company in Canada. Our customers know us for being progress

  • event coordinator

    3 weeks ago

    Kitchener, Canada G9 Media Inc. Full time

    Education: Expérience: EducationCollege, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsTasksPromote conference and meeting services or special eventsDevelop media strategies and public relations activitiesDevelop sponsorship, partnership or fundraising programsDetermine requirements for hospitality services,...

  • Logistics Coordinator

    7 days ago

    Kitchener, ON, Canada Freshstone Brands Inc. Full time

    Job Summary: The Logistics Coordinator plays a key role in moving Freshstone Brands products to our customers in a timely manner, as well as inbound raw material requirements. They are responsible for the execution and coordination of all transportation matters within the Facility. Logistics Coordinator plans, and implements vehicle scheduling, allocation,...

  • Logistics Coordinator

    7 days ago

    Kitchener, ON, Canada Freshstone Brands Full time

    Job Summary: The Logistics Coordinator plays a key role in moving Freshstone Brands products to our customers in a timely manner, as well as inbound raw material requirements. They are responsible for the execution and coordination of all transportation matters within the Facility. Logistics Coordinator plans, and implements vehicle scheduling, allocation,...

  • Marketing Coordinator

    6 days ago

    Kitchener, Canada D2L- Early Talent Full time

    D2L is a cloud company that is modernizing education and building the Future of Work. The old models of teaching and learning are in the midst of the largest transformation in history, and D2L is at the heart of that fundamental shift. New models of teaching and learning enable a personalized, student-centric experience - and deliver improved retention,...