Graduate Program Assistant

2 weeks ago

Edmonton, Canada University of Alberta Full time

**ENG Electrical & Comp Engineer**:

- Competition No.

**S100351050**
- Posting Date

**May 09, 2023**
- Closing Date

**May 22, 2023**
- Position Type

**Full Time - Operating Funded**
- Salary Range

**$43,365 to $58,081 per year**
- Grade

**06**
- Hours

**35**

This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

**Location** - Work primarily takes place in-person at North Campus Edmonton.

**Working for the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

**Working for the Department/Faculty**

The Department of Electrical and Computer Engineering is among the top ECE Departments in Canada. We help students develop the skills they need to dream of and invent the technology of the future through hands-on experiences in state-of-the-art labs and instruction from skilled faculty. The Department has over 60 faculty members with expertise in the areas of Electrical Engineering, Computer Engineering, Software Engineering and Intelligent Systems. We have world-class research and teaching facilities and a range of research and education programs. We received the Rising to the Challenge Award in 2021 for our innovative response to the pandemic from the ECE Department Heads Association. Our graduate program attracts outstanding students from schools worldwide and presently has an enrollment of over 450 students, including approximately 220 PhD students.

**Duties**
- Provides general administrative supportive including maintaining student files, entering grades and grade changes, preparing examination notices
- Maintains admissions databases for the MEng program, providing assistance to the Applications Coordinator for the MSc and PhD program and preparing basic admissions and enrolment statistics
- Assists students with the registration process
- Represents the department at recruitment and orientation events
- Liaises with other university departments such as the Registrar's Office, Faculty of Graduate Studies and Research, and University of Alberta International on day to day issues
- Updates timetables, deadline information and website
- Assists with manual registration forms for visiting and special students
- Prepares letters for students confirming course registration and program completion
- Provides support to the Associate Chair, Graduate Studies and Associate Chair, Research Planning by scheduling appointments, gathering statistics and information, etc.
- Acts as the first point of contact when the Marketing Events Coordinator is absent (assisting students, faculty members, receiving packages, performing general office duties, etc.)
- Provides support for the Canadian Engineering Accreditation Board (CEAB) process which includes collecting, organizing and maintaining an efficient system to track submissions

**Minimum Qualifications**
- Minimum High School Diploma; 2 year Business Administration diploma an asset; equivalent combination of education and experience will be considered
- 2 years of work experience in an office environment, ideally at a university or other academic institution
- Advanced user of Excel and databases; Familiarity with Microsoft & Google office suites

**Preferred Qualifications**
- Knowledge of PeopleSoft, (Campus Solutions) an asset
- Knowledge of FOIPP procedures and regulations
- Ability to prioritize and manage several time-sensitive tasks simultaneously
- Ability to communicate effectively; demonstrated the ability to communicate and effectively interact with people across cultures, ranges of ability, genders, ethnicities, and races
- Exceptional customer service skills; demonstrated the ability to successfully deliver culturally responsive services

**Application Instructions**

Along with your resume, please submit a cover letter that outlines why you believe you are the right person for this position. **Also, in your cover letter, please provide a detailed answer to the following question: "How will you contribute to a culture of trust, effecti

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