Transaction Coordinator

2 months ago

Waterdown, Canada Woolcott Real Estate Full time

Woolcott Real Estate, one of the top real estate teams in Canada, is growing

This position is located in Waterdown/Hamilton, Ontario and cannot be done remotely.

**Brief Overview of Role**
- Track deals from accepted offer to closing day, and everything in between (i.e. order signs, manage deal in Faltour, track lockboxes down)
- Assist with James Street North office one day per week
- Manage CRM (experience with Follow Up Boss a plus)
- Update spreadsheets
- Daily communication with clients, vendors, lawyers, staff, etc.
- Monitor the transaction process, the closing process and complete all tasks assigned during the transaction and closing processes
- Manage closing gifts - creativity needed
- Manage calendar(s)
- Upload transaction documents into Faltour/Nexone, ensure lawyers receive paperwork, follow up on payouts
- And more

**Skills/Requirements**:

- Efficient worker who is able to work at a fast pace
- Familiar with CRM system and how they operate.
- Excellent computer skills: thorough understanding of Microsoft Office (Word, Power Point). Proficient in Excel.
- Proficient and professional phone manner
- Team player and outgoing
- Creative
- Excellent organizational skills
- Must be a quick learner and open to learning new ways of completing tasks

**Administrative duties**:

- Assist and support all staff members and clients
- Various office deliveries and errands
- Assist in handling a multi-line phone system
- Scanning and filing
- Running miscellaneous errands as required
- Assisting in the maintenance of office appearance (filing, removing recycling/garbage, organizing, shredding, etc.)

**About Woolcott Real Estate**
Woolcott Real Estate sells more real estate than anyone else in the Burlington-Hamilton real estate board. Woolcott Real Estate provides an elevated real estate service to its clients, with a roster of experienced, dedicated real estate agents and a full-service support team consisting of marketing, staging and administration.

**Job Types**: Full-time, Permanent

**Salary**: From $19.00 per hour

**Benefits**:

- On-site parking
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Waterdown, ON L8B 0G7: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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