Financial Controller

FINANCIAL CONTROLLER

Reporting to the Vice President, the Financial Controller will be the key role in the monthly reporting and analysis, ad hoc reporting, budgeting, forecasting and projections. This position involves interaction with all divisions at Garden Grove.

Essential duties and responsibilities;
Account and Financial Statements

Manage the day to day operations of Garden Grove's finance and administration including cash management functions (13-week cashflow), overseeing invoicing, A/R, A/P, GL, Cash disbursements, payroll and bank reconciliation functions, cost accounting, inventory accounting and revenue recognition
prepare weekly statements for analysis of Performance Metrics, Sales Gross Margins and the Incentive Reports for all divisions
support all divisions with financial statement analysis. Provide recommendations for improvement in quoting and managing projects based on analysis ensuring compliance with company strategic objectives for gross margins
time tracking per customer sites/job, per time summary and cost summaries and prepare reporting for management and operations
manage, coordinate and perform the preparation of and regular review of the budget and financial forecasts and report variances and perform budget updates as necessary
Perform minimum bi-monthly analysis of Balance Sheet accounts to ensure that correct balances are reflected in the accounts.
Make recommendations to Senior Management and Office Admin regarding AR and AP to ensure minimum cash requirements are being met.
Review monthly financial statements with Senior Management to ensure accuracy of statements for all revenue and expense accounts
Participate in translating the strategic plan set out by the Senior Management Team into budgets.
Work with Senior Management to ensure that the budgets accurately depict the goals of each department including sales, operations, branch and the company as a whole.
Prepare budget vs. actual analysis of financial statements for the Senior Management team. Analysis must be made based on annual budgets and the company strategy set out by the Senior Management team. Make recommendations for improvement of company results.
Through the year analyze budget vs actual and where necessary recommend and prepare adjusted budgets
When performing analysis new innovative reporting may be required. Be prepared to suggest, develop and implement new reporting formats for all levels of management.
Provide continuous implementation and ongoing management of the company's day to day business management software for budgeting, estimating and time management
Responsible for updating (monthly) the KPI Dashboard used by the President and Vice President. KPI's relate to Bank requirements (cash ratios), AR & AP trends etc
Assist in tracking and maintaining Fixed Asset sub ledgers. Prepare journal entries for new assets as well as depreciation, sale of FA's and write off of FA's.
perform, inventory analysis, reconciliations, billing
review standard quoting and pricing strategies to ensure consistency with plan
reviewing and ensuring financial accuracy and completeness of financial contracts, agreements, insurance policies and employee group benefits plan
perform review analysis for all customer contract renewal agreements ensuring gross margins, providing recommendations for price increases where needed along with cost recovery strategies for CPI, labour and material price increases.
perform accounting and clerical duties related to the efficient maintenance and processing of accounts payable transactions
monitors and prepares reports for vendor accounts payable, prepares cheques for signatures and final approvals
manage and comply with provincial and federal government reporting requirements and tax filings
develop and document business processes and accounting policies to maintain and strengthen internal controls
post customer payments by recording cheques and EFT transactions. Posts revenues by verifying and entering transactions from local deposits. Updates and maintains A/R reporting and strategies and management of collecting outstanding A/R
monitor and follow up on outstanding customer invoices
reconcile bank accounts, visa cards, and vendor payments
prepare payroll from all employee time logs and any other related employee documentation
maintains accounts by verifying, allocating and posting transactions
maintains historical records by filing documents and maintaining an orderly accounting filing system
maintain chart of accounts, recommendations for updates and changes

Monthly and Year End Analysis and Support

Prepare working papers for company auditors. This will include reconciliation of all Balance Sheet accounts. Certain revenue and expense accounts will also require analysis.
Liaise with company auditors to answer any questions posed by the audit team.
Prepare internal statements for the Senior Management team to evaluate the year versus budget and the strategic plan.
In the event of a CRA